Paper Copy Survey for OSPI ToolKit



DRAFT

SCHOOL DISTRICT PUBLIC INFORMATION SURVEY

The following describes the process and structure, with some suggested questions, for developing local surveys to assess stakeholder concerns and preferences for reducing risks from natural hazards to K–12 schools, facilities, and people within your district.

A survey can be designed using a number of available web-based survey tools, or can be provided as a hard copy for paper distribution if referred. Using paper distribution will require a separate data analysis step, normally provided as part of on-line services.

The following survey example is based on using SurveyMonkey© (), the tool that was used for the statewide OSPI survey. Survey Monkey’s free service plan option can be used if you expect less than the 100 responses and you ask 10 or less questions. For each question below, some instructions are provided (in red text) to aid you in the design process. Further help is easily available within SurveyMonkey©.

SURVEY REGARDING INCREASING LIFE SAFETY BEFORE DISASTER STRIKES

(Select Design Survey, Select Edit Title)

INTRODUCTION PAGE

(Select Edit Page Options - add text)

An Introduction Page is important to set the context of the survey, to provide important information about the project, and the reasons you are asking people to take the time to participate in the survey. Introductory text for your school district’s survey should address who, what, when, where, why, and how to help survey respondents understand why completing the survey is important.

The ABC School District is participating in a pilot project with the Office of the Superintendent of Public Instruction (OSPI) to create a Hazard Mitigation Plan for our school district as part of the first statewide K–12 Facilities Hazard Mitigation Plan. Hazard mitigation pertains to measures that can be taken to reduce risks from natural disasters. Risk is defined as threats to buildings, infrastructure, and people that can result in damage, disruption of school functions, and death or injuries to students, staff, and volunteers.

There are 9 natural hazards in Washington State that could result in a natural disaster, including Avalanches, Droughts, Earthquakes, Floods, Landslides, Severe Weather Events (wind, snow, ice storms),Tsunamis, Volcanic Events (including lahars which are volcanic mud flows), and Wildland/Urban Interface Fires.

The purposes of our Hazard Mitigation Plan include:

• Collecting the most recent data regarding earthquakes, floods, tsunamis and other natural hazards that could pose a risk to our District’s schools, facilities, and people. (List only those hazards applicable to your district.)

• Identifying which facilities within our District are at greatest risk from one or more natural hazards and prioritizing actions that can reduce those risks.

• Being eligible to obtain FEMA mitigation grant funding to help pay for mitigation projects that will eliminate or reduce the greatest risks to our District’s K–12 facilities from natural hazards.

(Note: you may want to adjust these purposes for your school district)

Risks to schools from natural hazards simply mean threats to school buildings, infrastructure, and the students, staff, volunteers, and contractors in our schools. The level of risk from natural hazards depends on the combination of three factors:

• The frequency and severity of natural hazard events such as floods or earthquakes,

• The vulnerability of school facilities to damage from natural hazard events, and

• The level of life safety risk to students, staff, volunteers, and contractors.

This survey is designed to assist our District in developing a Hazard Mitigation Plan by identifying the concerns and preferences of our parents, teachers, other ABC School District personnel, and other members of the public for reducing risks from natural hazards to our District’s schools, facilities, and people.

Please take a few minutes to complete this survey. We appreciate your participation.

Signed,

Superintendent or Principal

(Select Add Page, Select Add Questions)

SURVEY QUESTIONS (New PAGE)

The questions in the survey should be adapted to meet the needs of your school district.

(For each of the questions below, select Edit Question, and follow the guidance for Question Type and Response choices noted below. Also note other choices under edit question. When done with a question, select Add Question before moving on to create the next one.)

Question 1:

1. If a natural disaster were to happen in our community that affected K–12 school facilities, I would be most concerned about…

(Survey Monkey Question Type: Multiple Choice, Only One Answer, Display Choices as Buttons)

Response Choices:

• Disruption of schools: school closures or necessity to relocate to alternate sites because of natural hazard events.

• Damage to school facilities and other economic losses, such as loss of school revenues from lost school days from natural hazard events.

• Deaths and injuries from natural hazard events affecting schools.

• Other (please specify) (text box)

Question 2:

2. What level of concern do you have regarding the following types of natural hazard disaster situations that could affect schools, facilities, and people within our school district?

(Survey Monkey Question Type: Matrix of Choices (Only One Answer Per Row)

Ranking classes (across the top of matrix):

|Very Low |Low |Moderate |High |Very High |

Response Choices:

• Very frequent events (e.g. winter storms several times a year) that disrupt transportation to/from schools, result in school closures, and may cause minor damage to facilities, but pose very little risk of death or injury.

• Relatively frequent events (e.g. floods every few years) that may result in $500,000 in damages, but no deaths or injuries.

• Relatively infrequent events (e.g. major floods every 10 years or more) that may result in $5,000,000 in damages, but no deaths or injuries.

• Relatively infrequent events (e.g. moderate-sized earthquake every 50 years) that would result in one death.

• Relatively infrequent events (e.g. large earthquake every 100 years) that would result in 10 deaths.

• Very infrequent events (e.g. a great earthquake every 1,000 years) that would result in 200 deaths.

Question 3:

3. What do you believe is the level of threat to K–12 schools, facilities, and people in our school district from the following hazards?

(Survey Monkey Question Type: Matrix of Choices (Only One Answer Per Row)

Ranking classes (across the top of matrix):

|Very Low |Low |Moderate |High |Very High |

Response Choices (Include only those hazards applicable to your district.):

• Avalanches

• Drought

• Earthquakes

• Floods

• Landslides

• Severe Weather (wind, snow, ice storms)

• Tsunamis

• Volcanic Events (including lahars, which are volcanic mud flows)

• Wildland/Urban Interface Fires

Question 4:

4. Given that school districts have limited financial resources, how would you rate the importance of the following goals for addressing the risks to K–12 schools within our school district from natural hazards?

(Survey Monkey Question Type: Matrix of Choices (Only One Answer per Row)

Ranking classes (across the top of matrix):

|Not Important |Low |Moderate |High |Very Important |

Response Choices:

• Reduce the potential for disruption of academic programs by schools being closed for disaster repairs, with students relocated to other schools.

• Reduce the potential for disruption of before- and after-school activities by schools being closed for disaster repairs, with students relocated to other schools.

• Reduce the potential for property damage to school facilities from natural disasters.

• Reduce the potential for deaths and injuries of students and staff in schools during a natural disaster.

Question 5:

5. Risk Reduction Strategies. Please tell us about your level of support regarding the following strategies related to reducing risks to schools from natural disasters:

(Survey Monkey Question Type: Matrix of Choices (Only One Answer Per Row)

Ranking classes (across the top of matrix):

|Not Important |Low |Moderate |High |Very Important |

Response Choices:

• More resources should be available to help school districts implement risk reduction measures for schools that are at high risk from natural hazards.

• Washington State should be more proactive in helping districts identify schools that are at high risk from natural hazards.

• New schools should not be built in areas that are at high risk from natural hazards.

Question 6:

6. Are there other Risk Reduction Strategies you feel would be helpful to K–12 schools within our school district?

(Survey Monkey Question Type: Multiple Choice, Only One Answer, Display Choices as Button)

Response Choices:

• Yes

• No

• If Yes, what do you suggest (Other, text box)

NEW PAGE IN SURVEY

(Select Add Page)

(Select Edit Page Options – add Title and Description)

Title: Demographic Information

Description:

The following questions will help us to better understand the information we get from this survey.

Question 7:

7. Survey Participants. Please identify the group that best describes your interest in this project (choose one).

(Survey Monkey Question Type: Multiple Choice, Only One Answer, Display Choices as Buttons)

Response Choices:

• Interested Citizen

• Parent

• Teacher

• Other School District Personnel

• School District Contractor

• Agency or Organization Staff (not a school district)

Question 8:

8. If you work for an educational Agency/Organization that is not the ______ District, please provide us with the name of your organization.

Question Type: Single Textbox

Question 9:

9. Optional: If you work for an educational Agency/Organization that is not the ______ District, please provide us with contact information for your Agency/Organization.

Question Type: Multiple Textbox

Response Choices:

• Contact Name

• Position

• Phone

• Email

THANK YOU PAGE

(Select Add Page)

(Select Edit Page Options – add Title and Description)

Title: Thank You!

Description:

Thank you for taking the time to respond to the ABC District’s hazard mitigation planning survey!

(Note: At this point there are options to direct the participants to another web page that can act as a Thank You page, or connect them to a web page for more information. If no other page is identified, it is important to put some sort of Thank You page at the end here.)

From here, the next steps are to post the survey, a relatively straight forward process, which requires some decisions about things like how to send the links, tracking response, etc. Just be sure to look at options and click on Help if you have any questions.)

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