OPEN: NOVEMBER 6, LOSE OVEMBER - Puyallup Tribe

PUYALLUP TRIBE OF INDIANS

JOB ANNOUNCEMENT

OPEN:

NOVEMBER 6, 2015

CLOSE:

NOVEMBER 20, 2015

JOB TITLE:

ASSISTANT EDUCATIONAL INCENTIVE PROGRAM COORDINATOR

DEPARTMENT: EDUCATIONAL INCENTIVES

REPORTS TO: PROGRAM COORDINATOR

SALARY:

DOQ + BENEFITS

HOURS:

40 HRS/WEEK?FULL TIME

POSITION SUMMARY:

This position is responsible for assisting the Educational Incentive Program Coordinator with day-today program operations. This position will assist Tribal Members with enrollment in the GED Preparation classes held at Administration, or assist Tribal Members requesting access to the Sylvan Learning Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Works with Tribal Members seeking to obtain their GED; answers questions and provides information regarding the GED Preparation Program or other programs offered through the Educational Incentive Program.

2. Assists Tribal Members with completing enrollment materials. Ensures that enrollment materials are provided to the vendor/contractor providing services.

3. Coordinates class times, dates for the GED Preparation classes with the vendor/contractor of record.

4. Maintains contact with the Tribal Member enrollees and informs them about class schedules, changes, etc. Reminds them about class times to encourage participation and attendance.

5. Coordinates and schedules classroom location and ensures it is set up and ready for classes.

6. Assists Program Coordinator in maintaining files for each student, containing grades, attendance, and any other information needed to assess a student's eligibility for program incentives.

7. Develops and maintains student file database for the GED Preparation Program.

8. Assists the Program Coordinator with day-to-day duties such as check requests, ordering of office supplies, photocopy projects, budget modifications, ARFs, etc.

9. Performs other duties as assigned.

Educational Incentives ?Assistant Program Coordinator FINAL 3.2013 Approved by Sheri Davis and Mike Bowechop

SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities.

QUALIFICATIONS AND REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience High school diploma or general education degree (GED); and a minimum of four years of progressively responsible work duties in an administrative capacity coordinating moderately complex activities, keeping records, logs and other documents; or satisfactory equivalent combination of education and experience. Intermediate computer skills in Word, Excel, Access are required.

Other Skills Must be able to work independently with little supervision. Must be able to determine priorities and demonstrate strong organizational skills. Must be able to communicate effectively with Tribal Members and those doing business with the Tribe to convey accurate information. Must be courteous and tactful. Must maintain confidentiality at all times. Must demonstrate strong customer service skills.

Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedures manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability Ability to apply common sense understanding to carry out simple one or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

Licenses and Certifications Must have and maintain a valid Washington State Driver's License and proof of automobile insurance. Driver's License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle.

Educational Incentives ?Assistant Program Coordinator FINAL 3.2013 Approved by Sheri Davis and Mike Bowechop

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.

Requires the ability to read, write, communicate, and interpret information accurately in English.

Requires the ability to concentrate and consistently produce accurate work. While performing the duties of this job, the employee is frequently required to sit; use

hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability

to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level is moderate. The physical exertion is low to moderate. Work is performed in an office setting. There are frequent contacts and interruptions during the day.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

INDIAN PREFERENCE EMPLOYER AS REQUIRED BY LAW

H O W T O A P P L Y: Submit application and resume postmarked by the closing date to:

Human Resource Department Puyallup Tribe of Indians 3009 East Portland Avenue Tacoma, WA 98404

Note: Applications & copies of job announcements available at Rm. # 157 or online at puyallup-

Ph.#: (253)573-7863 Fax#: (253)573-7963 Email: jobs@

Educational Incentives ?Assistant Program Coordinator FINAL 3.2013 Approved by Sheri Davis and Mike Bowechop

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