MENTOR TEACHER RESPONSIBILITIES



MENTOR PREP PACKETGREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald Downs March 27, 2013 GREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald Downs March 27, 2013MENTOR TEACHER – STUDENT CHECKLISTMentor Student Portfolio Materials CompletedGeneric cover letterInside Address – Use Emerald Downs’ AddressSalutation – Dear Potential EmployerResumeStyle choice is yoursPreferredResume with “Formal Work Experience”OrResume with “No Formal Work Experience”Two completed teacher reference formsForm may be hand writtenAwards/CertificatesOptionalPortfolios in plastic sleevesThese will be providedConference ResponsibilitiesParent Permission Slip *Mandatory for participation in the Career Conference.One is attached to the optional parent letter. Two Complete PortfoliosMarch 7, 2013Completed On-Line RegistrationMarch 7, 8 & 12, 2013Thank You Letter(s)Completed by March 29, 2013GREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald Downs March 27, 2013Career Conference - Teacher Reference FormName of Student Grade (Circle the number that best represents your evaluation)Score: (5 being highest)Attendance12345Quality of Work12345Willingness to Learn12345Speed of Work12345Initiative12345Attitude toward Work12345Judgment12345Dependability12345Sense of Responsibility12345Relations with Others12345Writing Skills12345Ability to Solve Problems12345Punctuality12345OVERALL RATING12345Additional Comments:Evaluating Teacher Subject (Please print)School Phone Number ()Teacher’s Signature Date MENTOR TEACHER RESPONSIBILITIESMEETING WITH THE STUDENT Proper orientation and preparation will make this conference a meaningful experience for both company and student. Please cover:Job Skills Handbook: How to use it. This handbook covers resume writing, cover letters, interview questions, reasons for rejection, making an impression, dress, manners, attitude and the job application. Included are examples of resumes, cover letters, and follow up letters. They are organized in a manner that provides an easy template for the student to follow.Portfolios: Approve all student interview/portfolio materials in advance. (*Very important)Dress and Behavior: Discuss proper dress and behavior at the conferenceProfessional Expectation: Discuss the expectations the employer will have of the studentCareer Conference Overview: Give an overview of the conference to give students vision and perspectiveCompany Materials: Discuss that materials will be available and how they can help the student make contact with a potential employers after the fairInterviews: Discuss the proper approach, greeting, and bringing closure with the interviewerRole-play an interview with the student in advance to enhance the conference experience and to build confidenceSpeaker Sessions: Discuss how students will be expected to attend them when not interviewingFollow-up Letters:This is a requirement for each company a student interviewed with and what information is needed to complete this task.Discuss the proper way to address an envelopeCOMMUNICATE THE BENEFITS OF STUDENT PARTICIPATIONAssistance in identifying or exploring possible career opportunitiesProvides a possible opportunity for developing long-term employment goalsTo identify academic areas that need strengtheningUnderstands educational requirements for career choicesProvides professional development opportunities and exposes them to skills and knowledge for today’s workforceCAREER CONFERENCE OVERVIEWStudents will have registration packets containing their career conference materials the morning of the conference.Students will proceed to the chapel where they will be given instructions and explanation on the passport.This year we are expecting approximately 40 companies to participate and each will have 8 interview time slots. Students will have the opportunity for additional interviews with companies of their choice. Each student will be scheduled to interview once. Students are encouraged to schedule additional interviews with companies of their choice; this is also a requirement to complete the passport. Each student is to come prepared with resume and materials for at least two interviews. The interview session times will be 20 minutes in length. Students should check in with the company for their interview ten minutes prior to their scheduled time. *Please impress upon the student the importance of this check in and the completion of their scheduled interviews. Students will receive a stamp in their passport for completion of each interview. Companies will provide a table with a combination of employment, company, and industry materials. Students will be expected to visit at least 20 of the business tables and encouraged to visit more.Students will receive a stamp in their passport for each table they politely and professionally visit. There will be 3 motivational speakers with 4 sessions each. Students are expected to attend 2 out of 3 speakers.Students will receive a stamp in their passport for attending each of the 2 speakers sessions assigned to them.The last 1 ? hour is a wrap up session with a keynote speaker, door prizes, and lunch.As students enter the closing session they will turn in their passports to their Mentor Teachers for a drawing and attendance purposes. *Only completed passports will be eligible for the drawing prizes.STUDENT ORGANIZATION AND EXPECTATIONSInterviews: Each student will interview at least once. Students may schedule additional interviews if they wish with companies who have additional openings.Speaker Sessions: Students are required to attend the two speaker sessions that they are assigned pany Booths: Students will visit at least 20 fair booths during the career fair. They are expected to be polite and wait their turn to ask questions of the employers at the booths they visit.Keynote Speaker: There will be a 20-minute keynote session at the beginning of the conference to motivate students to participate. There will be a short keynote speaker at the wrap up session at the end of the career conference. Passport to Your Future: Students are expected to complete and turn in his or her career conference passport. Completed passports will qualify students for drawing prizes. Students will need to have several areas stamped in their passport:1 stamp for the interview session1 bonus stamp for an additional interview20 stamps for booth visits2 stamps for the 2 assigned speaker sessions1 stamp for completing the on-site evaluationClosing Speaker: There will be a 20-minute keynote session at the end of the conference to wrap up what students have learned. During this time students will:Receive final instructionsParticipate in a drawing for prizesReceive a lunchPrepare to catch their buses back to their home schoolSTUDENT INTERVIEW PREPARATION(Refer to the “Interview Preparation Worksheet” in the Student Preparation Packet)A professional portfolio for the interview should include:Portfolio coverGeneric prepared cover letterPlease review each letter to see that it contains the proper and appropriate information, and correct informationResumeCareer Conference teacher evaluations from two teachers of their choice.A copy of the student’s transcript.Any certificates and awards may be copied and included (optional).Letters of recommendation from the community (optional).A reference sheet (each student should have a separate sheet in their portfolio that includes three references. To be complete, a reference should include:Name with correct spellingProper titleComplete address that includes city, state, and zip codePhone number with area codeE-mail address (optional but helpful)MENTOR EXPECTATIONS PRIOR TO THE CAREER CONFERENCETo ensure that the student:Has a clear vision of the conference and what is expected of themUnderstands the bus schedule and timelinesPortfolios are prepared and approvedQuestions are answeredUnderstands how and where to pick up materialsKnows their interview timesMENTOR EXPECTATIONS DURING THE CAREER CONFERENCE?Attend the conference for the dayCheck in your students when they get on the bus and to give them their packetReport your student attendance to Kendra Schadel at the Center Booth upon arrival from 7:50 a.m. – 8:00 a.m.Ensure student have a clear understanding of expectations, timelines, and what they need to bringProvide supervision for areas during the day. Please sit with your students at the opening and closing sessions.Advise the student when and where you will be located so they can find you during the day.Supervise all students by roaming throughout the building.MENTOR EXPECTATIONS AFTER THE CAREER CONFERENCETo review the interview evaluation sheets with the student and provide feedback.Assistance with student follow-up letters. Letters should be turned in no later than March 30, 2013. You should approve them before they are mailed. Students should provide the appropriate envelopes already typed.Assist with any follow-up. Thank you for helping to make this conference a community success!GREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald Downs March 27, 2013PARENT LETTER MERGEFIELD Date ?Date? MERGEFIELD ParentsMailName ?ParentsMailName? MERGEFIELD Address1 ?Address1? MERGEFIELD City ?City?, MERGEFIELD State ?State? MERGEFIELD PostalCode ?PostalCode?Dear MERGEFIELD ParentSalutation ?ParentSalutation?Again this year, the Auburn Area Chamber of Commerce will partner with high schools from the Auburn, Enumclaw and Kent school districts to present the Greater Auburn Community Career Conference on Tuesday, March 27, 2013. This event will be held at Emerald Downs in Auburn.The Career Conference is designed for junior and senior students. This year the Career Conference will host 300 students from the three local school districts. It is an honor to participate in this event. I have your student in my class and believe it will be a valuable experience. The students will receive the following benefits from participation:Help to identify or explore possible career opportunitiesHelp provide a possible opportunity for developing long-term employment goalsHelp identifying academic areas that need strengtheningHelp to understand educational requirements for career choicesReceive professional development opportunities and expose them to the skills and knowledge needed in today’s workforceA possible opportunity to get a great job!Prior to the Career Conference, students will work with their faculty mentor on such things as proper dress and behavior, cover letters and resumes as well as follow-up letters, interviewing techniques and questions to ask of the employer. The faculty mentor will help prepare students to get the most out of the day.The Career Conference is well planned to maximize student exposure to careers and development opportunities. The day will include:50 business fair booths where students can meet with representatives and receive company informationStudents interviews with two companiesKeynote speakersMotivational speakersWhat would be required of your student?An interest and desire to participateAttendance at after-school meetings with faculty mentor to cover information neededCreate or update a current resumeAn excused absence from school, all day, on Tuesday, March 27, 2013Complete follow-up letterI am excited about the opportunity to offer this unique experience to your student. If you would, please discuss this with your student and complete the “Parent/Guardian Permission Form” accompanying this letter. Please have your student return this slip to me by Tuesday, March 13, 2013.Sincerely,Ms. / Mr. ***********GREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald DownsMarch 27, 2013Career Conference – Parent/Guardian Permission FormPlease have your parent /guardian initial appropriate areas below, sign and return this permission form to me by: Tuesday, March 27, 2013Student Name: Mentor Name: ______I am interested and give permission for my student to participate in the Greater Auburn Community Career Conference on Tuesday, March 27, 2013 from 8:00 – 1:30 p.m. at Emerald Downs in Auburn. Lunch for your student will be provided. The School District will transport students to and from the Greater Auburn Area Career Conference.***Your student may be photographed during the event. Photographs may appear in Auburn School District or Auburn Area Chamber of Commerce publications.Parent/Guardian Print NameParent/Guardian Signature- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - - - - - - GREATER AUBURN COMMUNITY CAREER CONFERENCEEmerald Downs March 27, 2013Career Conference – Parent/Guardian Permission FormPlease have your parent /guardian initial appropriate areas below, sign and return this permission form to me by: Tuesday, March 13, 2013Student Name: Mentor Name: ______I am interested and give permission for my student to participate in the Greater Auburn Community Career Conference on Tuesday, March 27, 2013 from 8:00 – 1:30 p.m. at Emerald Downs in Auburn. Lunch for your student will be provided. The School District will transport students to and from the Greater Auburn Area Career Conference.***Your student may be photographed during the event. Photographs may appear in Auburn School District or Auburn Area Chamber of Commerce publications.Parent/Guardian Print NameParent/Guardian Signature ................
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