Procurement Policy - Victoria University of Wellington



Appendix B: Centrally Managed Procurement

|Procurement Category |Current Contracted Supplier(s) |Contract Owner |Contact Details |

|Access Cards |CIRCUIT SYSTEMS LTD |Campus Services |Has the ability to be contacted via BEIMS |

|Advertising – Creative & Media Placement Services |HARVEY CAMERON GROUP LIMITED |Communications & Marketing | |

|Airlines |Air New Zealand |Finance – Procurement Manager |All contracted airlines are accessed via the |

| |Singapore Airlines | |university’s travel management company APX |

| |Lufthansa, Swiss Air, Austrian Airlines | | |

| |Emirates | | |

| |Qantas | | |

| |LATAM | | |

| |Jetstar | | |

| |Etihad | | |

| |Sounds Air | | |

| |Sunair | | |

| |United Airlines | | |

| |Virgin Australia | | |

|Air Conditioning |Cushman & Wakefield as maintenance provider |Property Services |Log a job via BEIMS |

|Appliances (including dishwashers, fridges, |Noel Leemings & Smith City |Finance/Property Services |Log a job via BEIMS |

|microwaves, kettles, ovens) | | | |

|Audio Visual Equipment (AV Equipment) |Log a call with RESOLVE IT |ITS |Log a call via RESOLVE IT |

|Banking (Excluding Purchasing Card) |ANZ |Finance | |

|Banking Purchasing Card |BNZ |Finance – Procurement Manager |email pcard-help@vuw.ac.nz |

|Building Repairs and Maintenance |CUSHMAN & WAKEFIELD NEW ZEALAND LIMITED |Property Services |Log a job via BEIMS |

|Catering – Halls of Residence |COMPASS GROUP NEW ZEALAND LIMITED |Student Living - Halls | |

|Cellphones |See Mobile Phones |ITS |Log a call via RESOLVE IT |

|Cleaning Services |ENVIROCOMP LIMITED - AND OCS LIMITED COMPANY (Kelburn, , |Property Services |Log a job via BEIMS |

| |VUCEL, 133 PR , Pipitea (Rutherford House & Government | | |

| |Building) and Te Aro Campuses) | | |

|Cleaning Services – Auckland | OCS Limited |Property Services | |

|Cleaning Services – Halls of Residence |HOSAYY PROPERTIES SERVICES LTD and ISS FACILITY SERVICES |Student Living - Halls | |

| |LTD | | |

|Computers (Desktop/Laptop) |DELL COMPUTER LTD |ITS |Log a call via RESOLVE IT |

|Computers (Tablets) |Log a call with RESOLVE IT |ITS |Log a call via RESOLVE IT |

|Copier Paper |WINC NEW ZEALAND LIMITED |Finance – Procurement Team | |

|Courier Domestic |NEW ZEALAND COURIERS and PACE |Campus Services | |

|Courier International |DHLWORLDWIDE EXPRESS |Campus Services | |

|Desktop Printers |FUJI XEROX NZ LTD |ITS |Log a call via RESOLVE IT |

|Document Storage |ONLINE SECURITY SERVICES LIMITED (TIMG) |Finance – Procurement Manager |email procurement-team@vuw.ac.nz |

|Document Destruction |ONLINE SECURITY SERVICES LIMITED (TIMG) |Finance – Procurement Manager |email procurement-team@vuw.ac.nz for account queries|

| | | |or BEIMS request which is then dealt by FM Service |

| | | |Desk |

|EFTPOS Terminals |EFTPOS NEW ZEALAND LIMITED |Finance – Payments Team |email payments-team@vuw.ac.nz |

|Electrician |Cushman & Wakefield as maintenance provider |Property Services |Log a job via BEIMS |

|Electricity Supply |MERIDIAN ENERGY LIMITED |Property Services |Log a job via BEIMS |

|Elevator Maintenance |KONE ELEVATORS PTY LTD and OTIS for TTR |Property Services |Log a job via BEIMS |

|External Audit |ERNST & YOUNG |Finance | |

|First Aid Training |St Johns Central Region |Contact the Safety team to book a course at |safety@vuw.ac.nz |

| | |negotiated rates. | |

|Fleet |See Vehicles Lease or Purchase | | |

|Fleet Management |CARDLINK SYSTEMS LTD (Fleetsmart) |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Flooring |Cushman & Wakefield as maintenance provider |Facilities Management |Log a job via BEIMS |

|Fuel |CARDLINK SYSTEMS LTD (Fleetsmart) |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Gas bottled and scientific |BOC Gas |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Gas Supply |GENESIS POWER LIMITED T/A GENESIS ENERGY |Property Services |Log a job via BEIMS |

|Grounds Maintenance |BARK LTD |Property Services |Log a job via BEIMS |

|Heating |Cushman & Wakefield as maintenance provider |Property Services |Log a job via BEIMS |

|Hotels |See List of preferred suppliers |Finance – Procurement Team |email Insurance-help@vuw.ac.nz |

|Insurance (General and Travel) |Via MARSH LIMITED (broker) |Finance – Procurement Team |email Insurance-help@vuw.ac.nz |

|Insurance Broker |MARSH LIMITED |Finance – Procurement Team |email Insurance-help@vuw.ac.nz |

|Internal Audit |PRICEWATERHOUSECOOPERS |Finance | |

|International Travel Safe Program | |Finance – Procurement Team |email vuw-travel@vuw.ac.nz |

|Key Cutting |Log a job via BEIMS |Property Services |Log a job via BEIMS |

|Lawyers |Contact Legal |Legal |Simon.Johnson@vuw.ac.nz |

|Legal Advice |Contact Legal |Legal |Simon.Johnson@vuw.ac.nz |

|Mail |NEW ZEALAND POST LIMITED |Campus Services | |

|Marketing |Contact Communications & Marketing |Communications & Marketing |Communications & Marketing |

|Milk |WELLINGTON DAIRY PRODUCTS |Campus Services | |

|Mobile phones | |ITS |Log a call via RESOLVE IT |

|Pest Control |Cushman & Wakefield as maintenance provider |Property Services |Log a job via BEIMS |

|Office Furniture/Equipment (including heaters and |Campus Development and Energy Analyst |Property Services |Log a job via BEIMS |

|fans) | | | |

|Office Products (including copier paper) |WINC NEW ZEALAND LIMITED |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Multifunctional Devices (MFD) |FUJI XEROX NZ LTD |ITS |Log a call via RESOLVE IT |

|Personalised Stationery (including business cards)|WINC NEW ZEALAND LIMITED |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Photocopiers |FUJI XEROX NZ LTD |ITS |Log a call via RESOLVE IT |

|Plumbing |Cushman & Wakefield as maintenance provider |Property Services |Log a job via BEIMS |

|Printer Management Services (Student Computing |FUJI XEROX NZ LTD |ITS |Log a call via RESOLVE IT |

|Services) | | | |

|Printers |FUJI XEROX NZ LTD |ITS |Log a call via RESOLVE IT |

|Property Rates |WELLINGTON CITY COUNCIL (not a contracted supplier) |Property Services | |

|Purchasing Cards |BANK OF NEW ZEALAND |Finance – Procurement Team |email Pcard-help@vuw.ac.nz |

|Rental Vehicles |THRIFTY CAR RENTAL |Finance – Procurement Team |email vuw-travel@vuw.ac.nz |

|Scientific Gas |BOC LTD |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Security Services |N/A |Campus Services | |

|Software | |ITS |Log a call with RESOLVE IT |

|Stationery |WINC NEW ZEALAND LIMITED |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Tablet PC’s | |ITS |Log a call with RESOLVE IT |

|Tax Advice |PRICEWATERHOUSECOOPERS |Finance |taxquery@vuw.ac.nz |

|Taxis |Blue Bubble Group (Wellington Combined Taxis) |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Taxi Chit/Cards |TAXICHARGE NEW ZEALAND LTD |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Telecommunications (Landline Services) |TWO DEGREES MOBILE LIMITED |ITS |Log a call with RESOLVE IT |

|Telecommunications (Mobile Telephones & |TWO DEGREES NEW ZEALAND LIMITED |ITS |Log a call with RESOLVE IT |

|Communication Devices) | | | |

|Temporary Staff |GBL PERSONNEL LTD |HR |HR |

|Travel Insurance |See Insurance | | |

|Travel Management Services |ATLANTIC & PACIFIC BUSINESS TRAVEL LTD (APX) |Finance – Procurement Team |email vuw-travel@vuw.ac.nz |

|Vehicle Lease or Purchase | |Finance – Procurement Team |email procurement-team@vuw.ac.nz |

|Waste |WASTE MANAGEMENT TECHNICAL SERVICES a division of WASTE |Property Services |Log a job via BEIMS |

| |MANAGEMENT NZ LIMITED managed by OCS Wasteline | | |

|Water Coolers |ALPINE FRESH FINANCE LTD and Cushman & Wakefield |Finance – Procurement Team |email procurement-team@vuw.ac.nz and Log a job via |

| |(Microlene Units) | |BEIMS (Microlene Units) |

|Website Design/Maintenance |Contact Communications & Marketing |Communications & Marketing |Communications & Marketing |

|Whiteware (washing machines, dryers, fridges, |Noel Leemings & Smith City |Property Services |Log a job via BEIMS |

|freezers and dishwashers) and Appliances | | | |

|(Microwaves, stereos, kettles, toasters, blenders)| | | |

|Whiteboards | |Property Services |Log a job via BEIMS |

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