Student Affairs Technology Services - UMass

Student Affairs Technology Services

TimeClock Plus ? Student Supervisor Approval

What is Timeclock Plus?

Timeclock Plus is an Electronic Time & Attendance system used to enter, approve, and track hours worked by student staff at UMass Amherst.

Login to TimeClock Plus

Timeclock Plus can be accessed by Managers (staff who approve student time sheets) and by Other Approvers (student staff supervisors who approve student time sheets) through the following link:

TimeClock Plus Manager and Student Supervisor SSO Login

Table of Contents

Approver Roles

2

Dashboard

2

View Shifts

3

Add Notes

4

Approve Shifts

5

View Approved Shifts 5

Add/Edit Time

6

Review All Hours

8

Supervisor Login: 1. Enter your UMass NetID and Password.

Timeclock Plus ? Student Supervisor Approval

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Approver Roles

? Employee Approval ("E") ? The approval submitted by the student after entering their hours. Student staff are expected to review and approve their own time before it can be approved by a manager. The employee approval is similar to an electronic signature.

? Manager Approval ("M") ? The approval granted by the student's full time staff supervisor, Timekeeper or Administrative Coordinator who can confirm the accuracy of the hours posted. Student time MUST receive Manager Approval in order for the student to be paid.

? Other Approval ("O") ? Some organizations may also have student staff supervisors who are responsible for reviewing and approving student staff time before the manager does the final approval. This step is not required for the student to be paid, but is put in place by some organizations to reflect the business processes of that organization.

Dashboard in TimeClock Plus

When you first login, you will land on the Dashboard for TimeClock Plus.

These are the shifts you are required to approve as a student

staff supervisor.

Here you can view:

1. Approval Completion ? How many shifts have been Approved vs. Not Approved. These may include shifts your student staff work at other jobs in addition to jobs you supervise.

2. Missing Approvals ? How many shifts you need to approve to complete payroll. This is the work you must complete as a student staff supervisor.

3. Overtime - How many shifts contain submissions of overtime.

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View Student Staff Shifts Needing Approval

1. Click the link to

in the Missing Approvals box on your Dashboard.

2. Select your Time Period for approval from the "Period" drop-down and click NOTE: you will not see a list of staff until you click the Update button. ? `This Week' ? If approving before Saturday of the pay period. ? `Last Week' ? If providing a late approval on Sunday or Monday for last weeks' time.

The Exception Filter will automatically be applied so you only see shifts you need to approve.

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Shifts submitted by student staff for the selected Time Period will show up in a list under each student's name.

12345678 ? Student Name

Other Approval: will display a if approved by a student staff supervisor Student Approval: will display a if approved by the student or a if not yet approved

Add a Note to a Shift

Notes added to a shift can be viewed by your Manager but not by the student staff person.

1. Click on the `Notes'

Icon for a given segment.

2. Click the

button in the pop-up window.

3. Type your note and click

4. Segments with notes added will show the Notes icon in Blue. Click on the icon to edit/delete existing notes.

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Approve Student Staff Shifts

3. Check the Other Approval box next to each individual shift you want to approve for each student in your list.

4. Click the

button at the top of the list to save your approvals.

5. The approved shifts will disappear from your list and your Manager will be able to see that you have approved them.

Please communicate with your Manager about any shifts that should not be paid or if there are any questions or concerns about submitted time.

View Approved Shifts Follow these steps to review shifts you have already approved.

1. Click

in the main menu and click

in the sub-menu.

2. Select your Time Period for approval from the "Period" drop-down and click NOTE: you will not see a list of staff until you click the Update button.

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