Minutes of Regular Meeting



Minutes of Regular Board Meeting May 14, 2019The Board of TrusteesTexas City Independent School DistrictPresent:Hal Biery, PresidentBryan Thompson, Vice President ` Melba AndersonDickey Campbell (Arrived at 7:02 p.m.)Nelson Juarez (Arrived 7:36 p.m.)Nakisha PaulMable Pratt Present: Dr. Rodney Cavness, SuperintendentSusan Myers, Deputy Superintendent of EducationDr. Terri Burchfield, Assistant Superintendent of Support ServicesMarcus Higgs, Assistant Superintendent of Human Resources Margaret Lee, Assistant Superintendent for Business & OperationsFlo Adkins, Principal of La Marque Middle SchoolPhillip Adlof, HWHStephanie Acker, Woodrow WilsonAnne Anderson, Director of Elementary EducationDaniel Arvie, Community James Banks, Executive Director of TechnologyLisa Campbell, Director of Student DataRichard Chapa, Director of CTELt. Brent Cooley, GCSO - SLOEdna Courville, CommunityZack Cowey, Director of FinanceDiane Davis, La Marque High SchoolJennifer Folse, Assistant Principal of La Marque PrimaryDamon Fontenot, HWHDebbie Fuller, Principal of Guajardo ElementaryTony Furman, Principal of Blocker Middle SchoolFelicia Garrett, Principal of Levi Fry IntermediateMarion Godeaux, Executive Director of MaintenanceJack Haralson, Assistant Director of Maintenance &OperationsDardon Ann Hayter, TSTAHoward Harper, HWHLexi Heckard, JCIDavid Hodgins, TCISD AttorneyNathan Jackson, Director of Student OutreachDon Jones, Principal of Woodrow WilsonHolly Keown, Principal of Texas City High SchoolH. McMillian, TSTAPatti Martin, Principal of La Marque PrimaryMike Matranga, Executive Director of SafetyRicky Nicholson, Principal of La Marque High SchoolAdriana Lyle, Executive Administrative Assistant/Board SecretaryWendy Patterson, Principal of Roosevelt-Wilson ElementaryDonna Peterson, Director of Special Education Tammy Proffitt, CommunityRichard Ressler, Director of TransportationMatthew Salley, Principal of Kohfeldt ElementaryMichael Sanchez, ALCSheri Simmons, Coordinator of Secondary InstructionJulie Southworth, Director of Secondary EducationMelissa Tortorici, Director of CommunicationsJacinta Urps, La Marque High SchoolJohn VanDever, Director of NutritionGeny White, Coordinator of Elementary InstructionTrey White, Director of TechnologySharon Williams, Principal of La Marque ElementarySusan Wilson, Principal of Calvin Vincent HeadstartA Regular Board Meeting of the Board of Trustees of Texas City Independent School District was held Tuesday, May 14, 2019, beginning at 6:30 PM in the Simpson Education Support Center Board Room.1.First Order of BusinessA.Announcement by the President whether a quorum is present, that the meeting has been duly called and a notice of the meeting has been posted for the time and manner required by lawMr. Hal Biery, President, called the meeting to order at 6:30 p.m. Mr. Biery announced that a quorum was present, that the meeting had been duly called, and a notice of the meeting had been posted in the time and manner required by law.2.Pledge & InvocationMr. Bryan Thompson, Vice President, led the pledges to the flags. Ms. Melba Anderson, Board Member, gave the invocation.3.Public ForumThe following people spoke during Public Forum:Mrs. Stephanie Acker spoke regarding staff assault, whistle blowers, and harassment.Mrs. Diane Davis spoke regarding ticket sells at La Marque High SchoolMrs. Tammy Proffitt spoke regarding Special Education and additional resourcesMr. Daniel Arvie spoke regarding educational opportunities. Mr. Michael Sanchez spoke regarding school environment and safety.4.Action ItemsA.Consider approval of minutes for Board meetings held?April 9, 2019Mr. Bryan Thompson, Vice President, moved to approve the minutes from meetings held?April 9, 2019. Ms. Melba Anderson, Board Member, seconded the motion. The motion carried 5/0.B.Consideration and approval of a resolution canvassing the returns and declaring the results of a General Trustee Election for District 2; and other matters in connection therewithMrs. Margaret Lee, Assistant Superintendent for Business & Operations, announced that Trustees would canvass the votes for the May 4, 2019, TCISD District 2 Trustee election. Official election results will be given at the May 14, 2019 meeting. Trustees will act based on the official election results.Ms. Melba Anderson, Board Member, made a motion that Trustees canvass the results of the May 4, 2019, Bond Election. Mrs. Mable Pratt, Board Member, seconded the motion. The motion carried 5/0C.Consider approval of a pay resolution for Blocker staff affected by the April 30, 2019 power outageMr. Marcus Higgs, Assistant Superintendent of Human Resources, explained that due to the power outage at Blocker Middle School, campus closed for the day on April 30, 2019. Mr. Higgs reviewed a resolution that addressed compensation for employees affected by the closure.Mr. Bryan Thompson, Vice President, made a motion that Trustees approve the resolution related to the power outage at Blocker Middle School as presented. Mrs. Mable Pratt seconded the motion. The motion carried 5/0.D.Consider approval of a pay resolution related to bad weather daysMr. Marcus Higgs, Assistant Superintendent of Human Resources, explained that due to the inclement weather condition s and flooding the district closed May 10, 2019. Mr. Higgs reviewed a resolution that addressed compensation for employees affected by these closures. Ms. Melba Anderson, Board Member, made a motion that Trustees approve the resolution as presented due to the inclement weather conditions and flooding the district experienced on May 10, 2019. Mrs. Mable Pratt seconded the motion. The motion carried 5/0.E.Consider and possible determination of the prevailing wage rates for the following portions of the 2018 Bond Program:? Guajardo Elementary, Haley Elementary, Simms Elementary, and La Marque Middle SchoolMr. Jack Haralson, Assistant Director of Maintenance &Operations, reviewed the Prevailing Wage Rate for the 2018 Bond Program for Guajardo Elementary, Haley Elementary, Simms Elementary, and La Marque Middle School. Mr. Haralson explained that at the regular February meeting, Trustees adopted the Davis-Bacon Prevailing Wage Scale for our area. Currently, this scale was selected because federal funds (FEMA) used towards the project. Attorneys are researching the possibility of using another wage scale for federally funded projects, if it does not jeopardize federal funding, but will not be known for sure until the May 14, 2019 meeting. Mr. Bryan Thompson, Vice President, made a motion that Trustees pass a Board Resolution adopting the recommended prevailing wage scale recommended by administration. Mrs. Mable Pratt, Board Member, seconded the motion. The motion carried 5/0. rmation ItemsA.Review for Board Approval of New Position in Texas City ISDMr. Marcus Higgs, Assistant Superintendent of Human Resources, presented a proposal to add a position of Business Teacher at La Marque High School.During registration, 125 students signed up for the Business class, making it necessary to add this position to the La Marque High School course. Mr. Mike Matranga, Executive Director of Safety, spoke proposing a Director’s position of Safety and Security in Texas City ISD. This position will support the Executive Director of Security and school safety in planning, organizing, authoring, implementing, and carrying out security procedures and emergency operation plans of the district. B.?Review for approval proposed Summer School Program and BudgetMrs. Susan Myers, Deputy Superintendent of Education, gave an overview of the 2019 Summer School Program. Mrs. Myers reviewed program content, location, dates, time, and projected staffing. The 2019 Summer school programs will be located at Kohfeldt Elementary, Levi Fry Intermediate, Blocker Middle, La Marque High School, and Texas city High School. C.Review for approval a request for student out of the country travelMrs. Susan Myers, Deputy Superintendent of Education, reviewed a request for student travel to Puerto Rico. Mrs. Myers was seeking Board approval per Board Policy FMG (Local) that states that any out-of-country trip taken by student organizations or other student groups shall require approval from the Board of Trustees. Students are responsible for the entire cost of the trip, with no expense to the district. Administration believes that allowing these students to travel and continue learning more about the Latin culture during summer break would be very beneficial to these students. D.Review for approval contracts with EdgenunityMrs. Susan Myers, Deputy Superintendent of Education, requested approval of a contract with Edgenunity. Edgenunity provides online opportunities to engage students to achieve greater outcomes with a variety of courses, curriculum, and research. Mrs. Myers explained that TCISD would continue to utilize Edgenunity during the 2019-20 school year of credit recovery. Mrs. Myers briefly reviewed the Texas City High School and La Marque High School contracts. She explained that by agreeing to purchase multiple year licenses, the district would receive a discount on each contract over the course of three years. E.?Review for approval contracts related to Special Education ServicesMrs. Susan Myers, Deputy Superintendent of Education, presented contracts related to Special Educational Services. These contracts would cover the cost of student out of district day placement in Adaptive Behavior Program/Life Skills Unit ad determined by the ARD committee. Another would cover the cost of contracted Speed Therapy, Occupational Therapy, Physical Therapy, Licensed Specialist in School Psychology, Educational Diagnostician, and Bilingual Education Diagnostician services. Start date is for these contracts are August 2019, and the end date would be May 2020.F.Review the Office of Head Start Monitoring ReportMrs. Susan Myers, Deputy Superintendent of Education, explained that from February 25, 2019, to March 1, 2019, the Administration for Children and Families (AFC) conducted a Focus Area 1 monitoring review of the TCISD Head Start Program. Mrs. Myers briefly reviewed the Head Start Event Report, which determined that no areas of concerns, areas of non-compliance, or deficiencies were found. Therefore, no corrective action was required at this time. G.Review Preliminary Spring 2019 State Assessment Results for 5th and 8th?Grade Reading and MathMrs. Susan Myers, Deputy Superintendent of Education, gave Preliminary 2019 STAAR Results for 5th and 8th grade for Reading and Math, first administration. Mrs. Myers explained that students that were unsuccessful in the first administration of these test would retake them next week. For state accountability purposes, a cumulative score from the first and second administr4atio will be used. H.Review financial reportsMrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented the following financial reports: 1.General Fund Operating Statement2.Nutrition Services Operating Statement3.Expenditures by Function - All4.Expenditures by Function – 1XX5.Expenditures by Function – Head Start6.Check Register – All7.Check Register – Head Start8.Bond Accounting9.Investment Report10.Tax Collector ReportI.Review budget amendmentsMrs. Margaret Lee, Assistant Superintendent for Business and Operations, discussed budget amendments as presented. The budget amendments consist of budget transfers and budget revisions. The budget revisions can only be initiated in the Business Office and may result in a change to the total budgeted revenues and/or expenditures. The Budget Revisions presented at this meeting have a net effect of zero. 1.Budget Transfers2.Budget RevisionsJ.Review TCISD-initiated policy revision CDA (LOCAL) OTHER REVENUES INVESTMENTS - First ReadingMrs. Margaret Lee, Assistant Superintendent for Business and Operations, reviewed policy revision to CDA (Local) Other Revenues Investments – First Reading. K.Consider 2019-2020 Staffing GuidelinesMrs. Margaret Lee, Assistant Superintendent for Business and Operations, presented 2019-20 Special Education Staffing Guidelines. Mrs. Lee explained that the Curriculum and Instruction Department had invested a significant amount of time establishing staffing guidelines for special education staffing. The recommended staffing looks at individual student placement when determining the necessary staff: student ratios. 1.Special Education2.TechnologyL.Consider bids and proposalsMrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented the following bids and proposals: 1.RFP 29-04 Depository2.Bid 29-07 Groceries3.Bid 29-08 Teaching and Office Supplies4.Concrete Parking and Paving ImprovementsM.Consider 2019-2020 bus purchasesMrs. Margaret Lee, Assistant Superintendent for Business & Operations, explained that aside from buses purchase through a Maintenance Tax Note to accommodate for the annexation and one purchase through a SEP grant in 2016, the District has not made a routine bus replacement since 2012. Administration plans to incorporate two replacement diesel bus into the Transportation Department’s budget allotment beginning in 2019-2020. TCISD would continue including an allotment for bus replacement in future years to maintain our fleet. N.Consider purchase of Microsoft LicensesMr. Trey White, Director of Technology, explained that every year, TCISD renews our district licensing agreement with Microsoft. The licenses include all office products, windows products, and server licensing. It is the recommendation of Administration to accept the proposal from Connections Inc. for district Microsoft licensing. O.Consider student accident policy renewalMr. Zack Cowey, Director of Finance, reviewed the purchase of the 2019-2020 Student/Athletic Accident policy renewal. The policy, issues by The Brokerage Store, will be in effect from 8/1/19 to 7/31/20. This policy will cover all “school-sponsored events” and provides protection for non-athletic activities. Funding for this policy has had the same premium for the last two years and is included in the district’s local budget.P.Presentation by Jack Haralson on new constructionMr. Jack Haralson, Assistant Director of Maintenance &Operations, gave an update of the districts construction projects. Q.Consider top-rated proposals received in response to the CSP for construction of Guajardo Elementary, Haley Elementary, and Simms ElementaryMr. Jack Haralson, Assistant Director of Maintenance & Operations, explained that our Purchasing Law requires the top-rated proposer in the Competitive Sealed Proposal method of procurement be approved by the Board before any negotiations can take place. Mr. Haralson gave a list of contractors for approval. The approval will allow our Construction Manager to enter into negotiations with contracts. A recommendation to award the project to contractors will be made at a future Board Meeting pending successful negotiations. 6.Business/Legal/Finance Consent AgendaMr. Bryan Thompson, Vice President, moved to approve items B (1-10), C (1-2), D (1-4), E, F, G, H1, I (1-2) and J. Ms. Melba Anderson, Board Member, seconded the motion. The motion carried 7/0.Item A under Business/Legal/Finance Consent Agenda will be voted on separately. A.Consider Board Approval for New Position in Texas City ISDMr. Dickey Campbell, Board Member, made a motion to add a Business Teacher position at La Marque High School. Mr. Bryan Thompson, Vice President, seconded the motion. The motion carried 7/0.Mr. Dickey Campbell, Board Member, made a motion to add a Director of Safety and Security in Texas City ISD. Mr. Bryan Thompson, Vice President, seconded the motion. The motion carried 4 in favor (Hal Biery, Bryan Thompson, Dickey Campbell, and Nelson Juarez); 3 against (Melba Anderson, Mable Pratt, and Nakisha Paul).B.Consider approval of financial reportsMr. Dickey Campbell, Board Member, moved to approve items A (1-11), B (1-2), C (1-2), D, E, F, and G (1-2). Mr. Bryan Thompson, Vice President, seconded the motion. The motion carried 7/0.1.General Fund Operating Statement2.Nutrition Services Operating Statement3.Expenditures by Function - All4.Expenditures by Function – 1XX5.Expenditures by Function – Head Start6.Check Register – All7.Check Register – Head Start8.Bond Accounting9.Investment Report 10.Tax Collector ReportC.Consider approval of budget amendments1.Budget Transfers2.Budget RevisionsD.Consider approval of bids and proposals1.RFP 29-04 Depository2.Bid 29-07 Groceries3.Bid 29-08 Teaching and Office Supplies4.Concrete Parking and PavingE.Consider 2019-2020 bus purchasesF.Consider approval of purchase of Microsoft LicensesG.Consider approval of student accident insurance renewalH.Consider approval of donations1.Foundation for the FutureI.Consider approval of 2019-2020 Staffing Guidelines1.Special Education2.TechnologyJ.Consider approval to negotiate with top-rated contractors in response to the RFP for construction of Guajardo Elementary, Haley Elementary, and Simms Elementary7.Curriculum & Instruction Consent AgendaMr. Bryan Thompson, Vice President, moved to approve items A, B, C, D, and E. Ms. Melba Anderson, Board Member, seconded the motion. The motion carried 7/0. A.Consider approval of proposed Summer School Program and BudgetB.Consider for approval a request for student out of the country travelC.Consider for approval contracts with EdgenunityD.Consider for approval contracts related to Special Education ServicesE.Consider for approval of the April 2018 Head Start Director’s Report8.Future BusinessA.Future Agenda ItemsB.Consider report by Superintendent and/or Board members regarding previous or upcoming activities for Board members1.May 20????Board Recognition at Blocker Auditorium; 6:00 p.m.2.May 27????Memorial Day Holiday3.May 30????Last Day of School for Students4.May 31????Texas City Graduation; Stingaree Stadium; 8:00 p.m.5.June 1????La Marque Graduation; Etheredge Stadium; 8:00 p.m.Mr. Hal Biery, President, read a Thank you note from Mrs. Jane Haley thanking the Board of Trustees for the naming of the Jim Haley Elementary School. 9.Closed Meeting?- Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.087 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes: Texas Government Code Sections:Ms. Melba Anderson, Board Member, made a motion to convene into a closed meeting under Texas Government Code Sections 551.071 through 551.087. Mr. Bryan Thompson, Vice President, seconded the motion. The motion carried 7/0. The Board of Trustees entered closed session at 8:17 p.m. A.551.071?For the purpose of a private consultation with the Board's attorney on all subjects or matter authorized by law1.when the governmental body seeks the advice of its attorney?about:a.Pending or contemplated litigation orb.A?settlement offer; or2.Consider legal advice regarding Annexation Determination by Texas Education Commissioner regarding La Marque ISD, including redistricting of trustee positions and related transition plan3.Consider legal advice regarding items specifically listed on the Agenda.B.551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:1.Consider Annexation Determination by Texas Education Commissioner regarding La Marque ISD and related actions2.Review detachment and annexation of territoryC.551.073?For the purpose of discussing negotiated contracts for prospective gifts or donationsD.551.074???For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee1.Consider hiring of professional personnel;2.Consider renewals, non-renewals, and terminations of contracts for professional personnel;3.Consider Annexation Determination by Texas Education Commissioner regarding La Marque ISD and related actions4.Consider Board approval of Director of Performing and Visual ArtsE.551.076?For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devicesF.551.08211.Consider mediation agreement related to special education case, TEA Docket No. 122-SE-1218, and related actionsG.551.082? For the purpose of considering discipline of a public-school child, or complaint or charge against personnelH.551.083? For the purpose of considering the students, guidelines, terms, or conditions the board will follow or will instruct its representatives to follow, in consultation with representative of employee groupsI.551.084? Excluding witnesses for a hearingJ.551.087 For deliberation regarding economic development negotiations1.Discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations;2.Deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1)10.Reconvene from Closed MeetingThe Board of Trustees reconvened into open session at 9:15 p.m. 11. Consider Action on Items Discussed in Closed Session .Consider Board approval?of professional personnel recommendationsMr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the hiring of all professional personnel recommendations as discussed in closed session. Mr. Dickey Campbell, Board Member, moved for approval. Ms. Nakisha Paul, Board Member, seconded the motion. The motion carried 7/0.B.Consider Board approval of renewals, non-renewals and termination s of contracts for professional personneland related actionsRenewalsMr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the renewal of Jacqueline Thompson as discussed in closed session. Mr. Dickey Campbell, Board Member, moved for approval. Mr. Nelson Juarez, Board Member, seconded the motion. The motion carried 6/1 with an abstention by Bryan Thompson.Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the renewal of Lisa Campbell as discussed in closed session. Mr. Bryan Thompson, Vice President, moved for approval. Ms. Nakisha Paul, Board Member, seconded the motion. The motion carried 6/1 with an abstention by Dickey Campbell.Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of all other professional contract discussed in closed session. Ms. Nakisha Paul, Board Member, moved for approval. Ms. Melba Anderson, Board Member, seconded the motion. The motion carried 7/0.NonrenewalsMr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the Superintendent’s recommendation of the nonrenewal of Kathryn M. Adkinson as discussed in closed session. Mr. Dickey Campbell, Board Member, made a motion that the Board approve the Superintendent’s recommendation to accept the nonrenewal of Kathryn M. Adkinson’s employment contract and that the Superintendent be authorized to provide notice of the Board’s action. Mr. Bryan Thompson, Vice President, seconded the motion. The motion carried 7/0.Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the Superintendent’s recommendation to terminate the probationary contract of Roniesha Parish as discussed in closed session. Ms. Melba Anderson, Board Member, made a motion that the Board approve the Superintendent’s recommendation to terminate the probationary contract of Roniesha Parish at the end of the present term, in the best interest of the District, and that the Superintendent be authorized to provide notice of this Board’s action. Mr. Dickey Campbell, Board Member, seconded the motion. The motion carried 7/0.Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the Superintendent’s recommendation to terminate the probationary contract of Jennifer K. Marshall, as discussed in closed session. Ms. Mable Pratt, Board Member made a motion that the Board approve the Superintendent’s recommendation to terminate the probationary contract of Jennifer K. Marshall at the end of the present term, in the best interest of the District, and that the Superintendent be authorized to provide notice of this Board’s action. Mr. Nelson Juarez, Board Member, seconded the motion. The motion carried 7/0.Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the Superintendent’s recommendation to terminate the probationary contract of Rodessia C. Boudreaux as discussed in closed session. Mr. Bryan Thompson, Vice President, made a motion that the Board approve the Superintendent’s recommendation to terminate the probationary contract of Rodessia C. Boudreaux at the end of the present term, in the best interest of the District, and that the Superintendent be authorized to provide notice of this Board’s action. Mrs. Mabel Pratt, Board Member, seconded the motion. The motion carried 7/0.C.Consider Board approval of Director of Performing and Visual ArtsMr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the hiring of Mark Lion as the new Director of Perfuming and Visual Arts for Texas City ISD as discussed in closed session. Mr. Bryan Thompson, Vice President, moved for approval. Mr. Nelson Juarez, Board Member, seconded the motion. The motion carried 7/0.12.AdjournmentMs. Nakisha Paul, Board Member, moved to adjourn the meeting at 9:21 p.m. Mr. Dickey Campbell, Board Member, seconded the motion. The motion carried 7/0.Approved: __________________________ _____________________ Hal Biery Date TCISD Board of Trustees __________________________ _____________________ Adriana Lyle, Secretary Date TCISD Board of Trustees ................
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