Purchasing division letterhead



| |COUNTY OF DANE | |

|[pic] |DEPARTMENT OF ADMINISTRATION | |

| |PURCHASING DIVISION | |

| |Room 425 City-County Building | |

| |210 Martin Luther King Jr. Blvd. | |

| |Madison, WI 53703-3345 | |

| |608/266-4131 | |

| |FAX 608/266-4425 TDD 608/266-4941 | |

|CARLOS PABELLON | |CHARLES HICKLIN |

|Interim Director of Administration | |Controller |

DATE: November 5, 2015

TO: All Proposers, Request For Proposals #115086: Dane County Juvenile Detention Security System Upgrades

FROM: Carolyn Ninedorf, Purchasing Agent

SUBJECT: ADDENDUM #1

The due date of this RFP is changed to Friday, November 13, 2015 at 2:00 p.m. by this addendum.

Questions and answers provided below in response to questions received and to questions from the vendor conference.

|Question #1 |1. Please provide companies that attended the mandatory pre-bid meeting. –911 Security; Simplexgrinnell; STGS |

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|Answer #1 | |

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|Question #2 |Please provide the incumbent who installed the current integrated system. |

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|Answer #2 |STGS. |

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|Question #3 |Is the current integrated system under a maintenance contract? |

| |a. If yes, can you supply the integrators name? |

| |b. If no, who services this system now? |

|Answer #3 |No, there is no maintenance contract. Count staff or SGTS service the equipment as needed now. |

| | |

|Question #4 |Will it be possible for the attendees who participated in the mandatory pre-bid meeting to re-visit and take pictures of current|

| |equipment installed? |

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|Answer #4 |No. |

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|Question #5 |Will existing floor plans, with devices (door locks / intercom stations / cameras etc..) be provided so integrators can gauge |

| |how big (quantity speaking)? |

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|Answer #5 |These plans will be provided to the successful vendor. |

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|Question #6 |Section 5.3, page 12, 1st bullet states to “upgrade 5 security control software licenses to Wonderware InTouch – 60K with I/O |

| |server” |

| |a. Please provide the existing Wonderware license #’s so we can obtain the upgrade pricing. |

| | |

|Answer #6 |Unknown. Installation was in 2006-2007. Please provide pricing for a new license. |

| | |

|Question #7 |Section 5.3, page 12, 2nd bullet states to “incorporate plumbing system controls into secure control system software interface |

| |that allows operators to utilize these features from their workstation to turn off and on water in cells” |

| |a. Please provide more information on this system |

| |i. Locations of the Master Trol head-end and remote equipment |

| |ii. Quantity of all existing plumbing valves |

| |iii. Name / Company of who installed the current system |

| | |

|Answer #7 |i. SC1 and plumbing chases |

| |ii. 123 |

| |iii. Acorn/Master-Trol |

| | |

|Question #8 |Section 5.3, page 12, 2nd bullet states to “Ensure that cell speaker controls operate sufficiently through the interface in |

| |order for staff to monitor all stations at one time without a reduction of sound quality or volume” |

| |a. Please provide more information on this system |

| |i. Are you experiencing this sound degradation now with current system? |

| |ii. What intercom system is currently installed? |

| |iii. What type of cell speaker is installed (45ohm or 25volt)? |

| |iv. Does the cell speaker also have a push button installed? |

| |v. Do the cell speakers currently have an audio threshold alarm system installed? |

| |vi. What type of existing intercom stations are installed (45ohm or 25volt)? |

| |vii. Are there any page speakers installed? If, yes, please provide quantity of zones, how many page speakers per zone and type |

| |(45ohm or 25volt) of page speaker. |

| |viii. Name / Company of who installed the current system |

| | |

|Answer #8 |i.Yes |

| |ii. Unknown |

| |iii. 25 volt |

| |iv. No |

| |v. Yes |

| |vi. 25 Volt |

| |vii. Yes, 1 zone with 4 page speakers. All call functions send to all speakers. |

| |viii. SGTS |

| | |

|Question #9 |9. Section 5.3, page 13, 3rd bullet states to “replace 2 ELO 22” wide-screen format (16:9) touch monitors. Replace 3 22” |

| |wide-screen format monitors, with one at the administrative workstation in the computer room and two at other workstations” |

| |a. Please provide more information on this requirement |

| |i. Is the same size (22”) required? |

| | |

|Answer #9 |Two stations use monitors that can operated by touch to open doors, turn on cameras, etc. Two stations and the administrative |

| |workstation use standard monitors. |

| |i. Yes or slightly larger |

| | |

|Question #10 |Section 5.3, page 13, 10th bullet states “All existing PLC system components and relay-based control panel assemblies shall be |

| |supported “as is”” |

| |a. Please provide more information on the existing PLC |

| |i. What current brand name PLC is installed? |

| |ii. What current software version is installed? |

| |iii. How many locations are these PLC’s installed |

| | |

|Answer #10 |i. Vicon |

| |ii. Unknown |

| |iii. One |

| | |

|Question #11 |Section 5.3, page 13, 11th bullet states “All existing security control devices including, but not limited to, door locks and |

| |operators, intercom stations and speakers, video surveillance cameras and monitors, power and lighting contractors and fixtures |

| |and electronic plumbing controls shall be re-used and supported by this system” |

| |a. Please see question # 5 above, in order to understand the magnitude of the existing integrated system and quantity of |

| |existing devices being controlled / monitored we will need more information on existing system(s). |

| | |

|Answer #11 |97 locks that can be operated electrically, approximately 60 cameras, four monitors, 93 lights, 21 outlets, 10 intercoms. |

| | |

|Question #12 |Section 5.3, page 14, 1st bullet |

| |a. Please provide more information on how the current access control system is integrated to the PLC system when a reader is at |

| |a controlled / monitored door that can be unlocked via the existing work stations. |

| |i. Does the current access system integrate via software or is it a hardwired integration? |

| |ii. Are the door lock / monitoring device(s) wired to the PLC or the access system? |

| | |

|Answer #12 |i. Unknown |

| |ii. Unknown |

| | |

|Question #13 |CCTV questions |

| |1 – Page 14 line 2 refers to the “appendix for Dane county information management specifications” – please provide. |

| | |

|Answer #13 |The appendix is attached to this addendum document. |

| | |

|Question #14 |Page 13 bullet point 11 states that all existing video surveillance cameras and monitors to be supported by the new system – |

| |please detail the components of the existing system and how they are connected to each other and the detention system |

| | |

|Answer #14 | |

| | |

|Question #15 |Page 13 bullet point 12 – what is the connection between the existing CCTV system and detention system? How many camera call-ups|

| |are existing? |

| | |

|Answer #15 |63 call-ups |

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|Question #16 |Page 13 bullet point 13 – please provide performance characteristics of new video recorders / NVR’s so we can determine if the |

| |system will reach the minimum 80 to 100 days of storage. Need the following information for each type of camera |

| |- Quantity |

| |- Resolution |

| |- Frames per second |

| |- Percent of daily motion over a 24 hour period |

| | |

|Answer #16 |- Quantity-approximately 60 |

| |- Resolution-h 540 x w 400 |

| |- Frames per second-Unknown |

| |- Percent of daily motion over a 24 hour period-Unknown. As of 10/26/15, recordings stored date back to: DVR 1--5/20/15, DVR |

| |2--4/15/15, DVR 3--8/18/15, DVR 4--2/6/15. |

| | |

|Question #17 |Please clarify the issue noted in the walkthrough with the recorded picture not matching the live picture. |

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|Answer #17 |Recorded picture is shifted to the right when compared to the live feed. |

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| |LIVE RECORDED |

| |X X X O O O O O X X X X O O O O O X X X |

| |X X X O O O O O X X X X O O O O O X X X |

| |X X X O O O O O X X X X O O O O O X X X |

| | |

|Question #18 |Please provide model type of existing keypad/joystick units mentioned page 13 bullet point 2 – what are they plugged into? |

| | |

|Answer #18 |Vicon , v1411-dvc |

| | |

|Question #19 |Access questions |

| |Page 14 bullet point 1 – please provide additional detail regarding existing card access system. How many card readers? How many|

| |inputs? How many outputs? What type of Continental panels are existing? |

| | |

|Answer #19 |27 card readers. |

| | |

|Question #20 |How is the continental system integrated to the detention system? Is it integrated to the CCTV system? |

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|Answer #20 |Not integrated to the CCTV system. |

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|Question #21 |What is the existing PLC manufacturer? |

| | |

|Answer #21 |Vicon-Matrix is model V6680SCC-1A and may be this one |

| | and there is a V1400X-IDL |

| |on top of it. |

| | |

|Question #22 |Who was the installing integrator on the project? |

| | |

|Answer #22 |STGS out of Verona in 2007. |

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|Question #23 |Are the PLC processors being re-used? |

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|Answer #23 |Yes, all PLC components are to be integrated and supported, as is, unless it is necessary to replace them. |

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|Question #24 |Are the PLC input/output cards being re-used? |

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|Answer #24 |Yes, all PLC components are to be integrated and supported, as is, unless it is necessary to replace them. |

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Please acknowledge receipt of this addendum by noting “Addendum #1 Received” on the bottom of the Signature Affidavit when you submit your proposal.

Dane County IT Infrastructure

Introduction

The Dane County Information Management has two Direction Statements that help to govern the acquisition of hardware and software for the County. They are:

• Acquire hardware and software, which rank among the leaders in the industry, as balanced by their compatibility with the County’s infrastructure, and by the resources needed for support.

• Implement application software which meets our customers’ needs, as balanced by their compatibility with the County’s infrastructure, and by the resources needed for support.

To this end the Dane County Information Management has defined a fairly narrow, mainstream set of hardware/software that are supported on the County network (see spreadsheet attached).

Network Infrastructure

The County uses Dell hardware for all network infrastructure, with the exception of wireless access points and controllers, which are provided by Cisco Systems.

The primary network protocol used by the County is TCP/IP over Ethernet. Standard network speeds on the County network are 1Gb on the network backbone and 100Mb to all workstations on the LAN. WAN connections are primarily connected via fiber-optic cable with some T1s, connected sites.

The County Use Citrix Xen Apps as it primary application delivery method. Citrix Xen Desktop is in a development and testing phase at the current time and is expected to be in production in the fourth quarter of 2015.

The county currently has approximately 500 HP workstations, and 2,500 HP Terminals.

The county currently has 2,000 Mitel phones. Most workstations and terminals are connected to the network via the 100Mb network switch in the IP Phone.

Lead-time for new network connections is 30 days minimum. New connections that require high-speed fiber optic cable may require significantly more lead-time. New wireless access points that need to be added to the County network would also require significant more lead-time to ensure that the access is secure and to build the required infrastructure.

Servers

Dane county operates a VMware ESX virtual server environment on which all Microsoft Windows and Linux servers and virtual appliances run as guest. The policy is that all servers will be run as VM guest, unless justification as to why a physical sever is need is submitted and approve by the Dane County Division of Information Management at least 60 days in advance of when the server is need,

A native Windows 2008 R2 Active Directory domain is the primary directory service on the County network. Whenever possible, applications should be integrated with Active Directory for authentication.

Microsoft SQL Server 2008/2012 are supported as our primary backend DBMSs, however other DBMS platforms would be allowed if support is provided by the vendor. If the County needs to purchase the required system software (OS, SQL, IIS, etc.), the required system configuration should be given to the Information Management Team no later than 30 days in advance so that licenses can be ordered and system security can be reviewed.

Microsoft Exchange 2010 is the supported e-mail/messaging platform for the Dane County. Any applications or systems that require e-mail connectivity or integration should interoperate with Microsoft Exchange 2010. Dane County plans to upgrade to Exchange 2013 in t the 3rd quarter of 2015.

Storage

The County uses Dell Compellent and EMC Isilon SANs along with local storage as required for the storing of data. Access to the Data is accomplished using the ISCSI, and/or Microsoft CIFS protocol or locally defined drives.

Data is replicated to Dane County’s Disaster Recovery site utilizing the replication software provided by the SAN vendor. Data is backed up utilizing Comvaults data Protection Software.

Desktop Workstations

The County uses Dell workstations and laptops exclusively for all desktops and laptops.

All new PC’s and laptops are being deployed with Windows 7 or Windows 8.1 if required. The County uses the Microsoft suite of Microsoft Office productivity applications.

Mobile Devices

Smart Phones and Tablets – The County supports any smart phone or tablet that is County Owned and has the IOS, Windows or Android Operating system installed. Network access is limited and a request for access must be submitted to Information Management no later than 30 days before the access is needed. All mobile devices are required to register with Dane Counties Xen/Mobile system for security reasons.

VoIP Phones

The County has extensive network of VoIP phones utilizing Mitel Phones and controllers.

|Software and Operating Systems Supported By Dane County Information Management |

|Product |Release |Notes |

|VMware ESX |5.5 |  |

|Microsoft Windows Server |2008-R2 & 2012 |  |

|Microsoft Windows Workstation |7, 7 SP1, and 8.1 |  |

|Microsoft Active Directory |2008-R2 |  |

|Microsoft SQL server |2008 & 2012 |  |

|Microsoft Exchange |2007 |Upgrade to 2013 planed for 1st Quarter 2016 |

|Microsoft Office suite (Outlook, Word, Excel, Access , PowerPoint ...) |2010 |Upgrade to 2013 planed for 3rd Quarter 2016 |

|Microsoft Lync |2010 |  |

|Microsoft SharePoint Enterprise |2012 |In testing and development rollout starting in 1st quarter 2016 |

|Microsoft APPV |4.6 & 5.0 |  |

|Microsoft SCOM and SCCM |2012 R2 |  |

|Trend Security Office Scan |10.6 |  |

|Microsoft Internet Information Services |7 and 7.5 |  |

|Microsoft Internet Explorer |9,10,11 |  |

|Entrust Identity Guard 2 Factor Authentication |10.1 |Used for 2 factor authentication |

|Palo Alto Firewall |  |  |

|Citrix XEN Server |6.5 |  |

|Citrix XEN Apps |6.5, 1n 7.1 |  |

|Citrix XEN Desktop |5.6 |  |

|Citrix Xen Mobile |8.6 |  |

|Citrix Netscalar |10.1 |We have both Virtual and Physical Appliances |

|Citrix GoToMeeting |  |Web Conferencing and Screen Sharing (Cloud Service) |

|VNC |  |Screen sharing and remote control for troubleshooting assistance |

|Comvault Data Protection Software |10.1 |  |

|Adobe Acrobat Professional |11 |  |

|Adobe Creative Suite |CS6 (13.0) |  |

|Crystal Reports |2013 |  |

|FileGenius |  |Secure File Sharing and Transfer (cloud Service) |

|Zix Port Email encryption |5.0 |  |

|NetMotion |10.10 |Mobile Session Reliability Software |

|Laserfisch Imaging |9 |  |

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