5 Employee Benefits - USPS

5

Employee Benefits

510 Leave

511

511.1

General

Administration Policy

The Postal Service policy is to administer the leave program on an equitable

basis for all employees, considering (a) the needs of the Postal Service and

(b) the welfare of the individual employee.

511.2

511.21

Responsibilities

Postal Officials

Postal officials:

511.22

a.

Administer the leave program.

b.

Inform employees of their leave balance.

c.

Approve or disapprove requests for leave.

d.

Record leave in accordance with Handbook F-21, Time and

Attendance, or Handbook F-22, PSDS Time and Attendance.

e.

Control unscheduled absences (see 511.4).

Eagan Accounting Service Center

The Eagan Accounting Service Center (ASC):

511.23

a.

Maintains official leave records.

b.

Provides leave data to installation when employees are being

separated.

Postal Employees

Postal employees:

March 2024

a.

Request leave by completing PS Form 3971, Request for or

Notification of Absence.

b.

Obtain approval of PS Form 3971 before taking leave ¡ª except in

cases of emergencies.

c.

Avoid unnecessary forfeiture of annual leave.

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511.3

Employee Benefits

511.3

511.31

Eligibility

Covered

Covered by the leave program are:

a.

Full-time career employees.

b.

Part-time regular career employees.

c.

Part-time flexible career employees.

d.

To the extent provided in the USPS National Rural Letter Carriers¡¯

Association (NRLCA) National Agreement, temporary employees

assigned to rural carrier duties.

Note: Transitional employees are not covered by the leave program, but

do earn leave as specified in their union¡¯s national agreement.

References to A¨CE Postmasters also apply to Part-Time Postmasters.

511.32

Not Covered

Not covered by the leave program are:

511.4

511.41

a.

Postmaster relief/leave replacements, noncareer officers in charge,

and other temporary employees except as described in 511.31d.

b.

Casual employees.

c.

Individuals who work on a fee or contract basis, such as job cleaners.

Unscheduled Absence

Definition

Unscheduled absences are any absences from work that are not requested

and approved in advance.

511.42

Management Responsibilities

To control unscheduled absences, postal officials:

511.43

a.

Inform employees of leave regulations.

b.

Discuss attendance records with individual employees when

warranted.

c.

Maintain and review PS Form 3972, Absence Analysis, and

PS Form 3971.

Employee Responsibilities

Employees are expected to maintain their assigned schedule and must make

every effort to avoid unscheduled absences. In addition, employees must

provide acceptable evidence for absences when required.

512

Annual Leave

512.1

General

512.11

Purpose

Annual leave is provided to employees for rest, recreation, and personal and

emergency purposes.

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Employee Benefits

512.222

512.12

Definitions

The following definitions apply for the purposes of 510:

512.2

512.21

a.

Leave year ¡ª the year beginning with the first day of the first complete

pay period in a calendar year and ending on the day before the first day

of the first complete pay period in the following calendar year.

b.

Accumulated leave ¡ª the total unused leave that remains to the credit

of the employee at the beginning of any leave year.

c.

Current leave ¡ª leave that an employee earns by biweekly pay periods

during the current leave year.

d.

Accrued leave ¡ª leave that is earned but is unused by an employee

during any period during the current leave year.

Determining Annual Leave Category

General Policy

Annual leave category is determined by using the leave policy in effect at the

time an employee enters a career appointment or transfers into the Postal

Service.

Both active military and civilian service, as outlined in 512.22 and 512.23, are

used in computing the years of service that determine an employee¡¯s annual

leave category, but leave credit is not allowed for both civilian and military

service that cover the same period of time. Other service not counted is

listed in 512.24.

512.22

512.221

Federal Civilian Service Counted

Service in the Postal Service

The following prior service in the Postal Service is used in computing the

years of service that determine the annual leave category:

512.222

a.

Service performed while a career employee of the Postal Service or

Post Office Department.

b.

Time on the rolls during which an employee served as a substitute rural

carrier (not just the dates on which actual service was performed) if the

time is creditable for the federal retirement program applicable to the

employee.

c.

If performed before January 1, 1977, time on the rolls as a casual or

temporary employee, or time actually worked as a postmaster relief/

leave replacement in an office other than first-class.

d.

For postmaster relief/replacement in a first-class office, time actually

worked after July 21, 1947, and before January 1, 1977.

Service in Other Federal Government Organizations, the District of

Columbia, or Gallaudet University

The following service in the federal government, the District of Columbia, or

Gallaudet University, regardless of breaks in service, is used in computing

the years of service that determine the annual leave category:

a.

March 2024

Career, career conditional, and excepted appointment service without

a ¡°not to exceed¡± (NTE) date.

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512.23

Employee Benefits

b.

512.23

512.231

For Postal Service Law Department and U.S. Postal Inspection Service

employees and other nonbargaining unit employees: Career, career

conditional, and excepted appointment service, including

appointments with a NTE date. The following also applies:

(1)

Effective January 5, 2019, the Postal Service began adjusting the

leave computation date of Postal Service Law Department and

U.S. Postal Inspection Service employees and other

nonbargaining unit employees with prior federal service that

includes appointments with a NTE date.

(2)

Postal Service Law Department and U.S. Postal Inspection

Service employees and other nonbargaining unit employees with

prior NTE service accrue annual leave effective January 5, 2019,

under Table 1 of 512.311.

(3)

These adjustments are prospective in application from January 5,

2019. No retroactive annual leave or monetary compensation will

be awarded to employees with career, conditional, and excepted

appointments for service before January 5, 2019.

c.

Seasonal, on-call, or intermittent employment, even though it may be

an ¡°indefinite career appointment,¡± credited on a ¡°when actually

employed¡± (WAE) basis. For such appointments, no credit for leave is

given for leave without pay (LWOP) periods.

d.

Time-limited or temporary appointment service performed before

January 1, 1977.

e.

VISTA service before October 1, 1973.

f.

District of Columbia (D.C.) government service only if:

(1)

The person was employed there before October 1, 1987, or, if

service in an appointment by the D.C. government to St.

Elizabeth¡¯s Hospital, on October 1, 1977; and

(2)

The service is creditable for Civil Service Retirement System

(CSRS) purposes.

Military Service Counted

Service of an Employee Not Eligible for Military Retirement Annuity

The following military service is used in computing the years of service that

determine the annual leave category:

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a.

Periods of active service terminated by honorable discharge or transfer

to inactive reserves under honorable conditions. Active service may be

in the U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corps, and/or

U.S. Coast Guard and U.S. armed forces¡¯ respective academies.

b.

Service performed by employees who are members of the National

Guard Service or Air National Guard Service only during periods of

active duty with the U.S. Army or U.S. Air Force.

c.

Service performed by Naval Reserve Officers Training Corps students

during periods of active duty or training duty as members of the Naval

or Marine Corps Reserve.

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Employee Benefits

512.232

Note: Veterans Affairs (VA) disability payments for service-connected

injuries or illnesses are not retirement annuities. If a VA disability

payment is received and the employee is not eligible for a military

retirement annuity, 512.231 applies. If the employee is eligible for a

military retirement annuity, 512.232 applies.

512.232

Service of an Employee Eligible for Military Retirement Annuity

The following military service is used in computing the years of service that

determine the annual leave category:

a.

Full Credit. Full leave accrual credit for all of active military service is

granted if a military retiree meets one of the following four conditions:

(1)

Retirement was based on disability resulting from injury or

disease received in the line of duty as a direct result of armed

conflict.

(2)

Retirement was based on disability caused by an instrumentality

of war and incurred in the line of duty during a period of war

defined in 38 United States Code (U.S.C.) 101 and 301.

(3)

On November 30, 1964, the employee was employed in a civilian

office to which the Annual and Sick Leave Act of 1951 applied

and continues to be employed in a civilian capacity without a

break in civilian service of more than 30 days.

Note:

(4)

(a)

A military retiree who as a military reservist or member of

the National Guard was called from civilian employment to

active military duty before November 30, 1964, and after

that date was restored to a civilian position (under 5 U.S.C.

3551) does not meet this condition.

(b)

Section 3551 provides only for restoration; therefore, the

employee is not considered as having been on military

furlough or leave of absence from a civilian position or as

having been employed on November 30, 1964, in a civilian

position to which section 6303(a) of the former Annual and

Sick Leave Act applied.

The individual first becomes eligible for a uniformed services

annuity while serving as a career employee. This provision

applies to members of the Reserve Component of the Armed

Forces (Reserves and National Guard) who:

(a)

Qualify for an annuity because of reserve service;

(b)

Are involuntarily recalled to active duty under Title 10;

(c)

Qualify for uniformed services retirement during that period

of active duty; and then

(d)

Are restored to federal civilian employment on completion

of that period of involuntary military service.

This provision applies only to the employee¡¯s current period of

civilian employment; if the employee separates and is

reemployed later, the provision is no longer applicable.

March 2024

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