Applications are invited from suitably qualified ...

Applications are invited from suitably qualified candidates to fill the under mentioned positions within the following Divisions in the National Land Agency.

? Corporate Services Division ? And Valuation Division

CORPORATE SERVICES DIVISION

1. SUPERVISOR, PROPERTY ACCOUNTS

The successful candidate will report to the Manager, Finance & Accounts

Job Purpose To ensure that funds are appropriately accounted for in accordance with the FAA Act and other relevant Instructions and Regulations and Guidelines along with the policies and procedures of the Agency.

Key Responsibilities:

Management/Administrative Responsibilities ? Assists in the development of policies and procedures of the Branch ? Plans and organizes the work activities for the Unit ? Prepares the Unit's Work Plan ? Conducts performance appraisals in accordance with established guidelines ? Provides guidance to staff through coaching and monitoring of work ? Provides leadership through example and sharing of knowledge and skills ? Ensures that staff complies with policies and work procedures ? Prepares reports on the status of activities in the Unit ? Monitors register to ensure attendance and punctuality of staff ? Refer non-compliant Land Officers to Property Service Manager for intervention ? Assists with the technical and general training of staff

Technical/Professional Responsibilities ? Reviews and approves revenue reports and submit same to Accounts Branch ? Reviews and approves revenue and capital income reports for project Land Lease, Land Settlement, Crown properties and Commercial properties. ? Monitors the updating of Land Settlement and all other ledger account cards ? Ensures that current statement of accounts is affixed to all Land Settlement files and on all Estate Management Division bank accounts reconciled ? Generates periodic delinquency reports ? Certifies/approves payment voucher and ensures that suppliers of goods and services are paid on a timely basis

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? Reviews prepared bank reconciliation statements to ensure that all reconciling items have been correctly treated. Duly transfers the relevant amounts to the appropriate accounts including the Consolidated Fund.

? Conducts visits to regional offices to check accounting records and addresses accounting related issues and advises land officers and other relevant parties of discrepancies, etc.

? Liaises with banks regarding queries arising from reconciliations and other related matters.

? Checks and certifies prepared daily lodgments and ensures their safe dispatched to the bank via assigned courier.

Other Responsibilities ? Provides information to internal and external auditors as requested ? Keeps abreast of trends and changes in accounting and finance and recommends changes where necessary ? Performs other related duties assigned from time to time by the Manager.

Required Competencies/Skills The post-holder should be able to demonstrate:

? Sound knowledge of financial and accounting principles and procedures including the FAA Act ? Working knowledge of relevant computer applications, particularly Microsoft Excel and Word ? Ability to communicate effectively orally and in writing ? Excellent interpersonal skills ? Good analytical and problem solving skills ? Competence in the use of relevant computer software

Minimum Required Qualifications and Experience: ? Bachelor's Degree in Accounting/Management Studies with Accounting from a recognized University or ACCA Level 2 with 5 years of relevant experience in an accounting environment or Associate of Science Degree in business administration, Finance or related field or AAT (Level 3) or CAT (Level C) with 7 years of relevant experience in an accounting environment. ? Two (2) years' experience in a supervisory accounting position ? Certificate in Supervisory Management

Remuneration Package: - Salary Range: $2,152,688.00 - $2,305,218.00 p.a. - Motor Vehicle Travel Allowance: $707,448.00 p.a. (If you own a Motor vehicle)

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2. SENIOR RECORDS OFFICER

The successful candidate will report to the Director, Corporate Services.

Salary Range: $994,487.00 - $1,068,258.00 p.a.

Job Purpose

To provide administrative support to the Procurement Unit and assist with the administration of the procurement function within the Agency.

Key Responsibilities:

? Assists with the preparation of the relevant Specifications/Scope of Works to facilitate the tendering process

? Assists the Senior Procurement Officer/Procurement Officer with the preparation of Tender and contract documents for the procurement of goods, services and construction works in keeping with Government of Jamaica Procurement guidelines;

? Assists with the placement of all requests for tender opportunities in the print media, on the Electronic Procurement Notice Board and on the Agency's website as required

? Organizes and coordinates meetings of Evaluating Committees for the purposes of evaluating bids

? Assists the Senior Procurement Officer/Procurement Officer with issuing of Bid Documents and completion of Tender Document Issue Forms;

? Assists with Tender Openings, preparation of Bid Opening Forms and the completion of Bid Opening Reports as required

? Maintains an up-to-date Register of all contracts signed by the Agency ? Monitors the expiration dates of all service contracts and initiates the necessary

procurement activities within a minimum of four months to ensure that the Agency is compliant with National Contracts Commission guidelines; ? Assists with monitoring all other contracts to ensure that there is compliance by bidders with all stated conditions of contract ? Assists with the monitoring all Works contracts to ensure the timely payment of retention monies due to contractors once defects liability periods have passed ? Maintains Warranty Register for all equipment purchased by the Agency ? Provides administrative support on Evaluation Committees for tenders as required and assists with the preparation of the relevant evaluation forms, tender reports and compilation of evaluation scores as requested ? Assists with the preparation of tender reports to be submitted to the Procurement Committee ? Attends Procurement Committee meetings as required ? Manages the tender boxes of the Agency to ensure that the boxes are available for tenders when required ? Oversees locking of tender boxes and labels such tender boxes with bid information as required ? Completes the monthly Public Sector Reporting Form (PSR1) to the Ministry of Finance and Planning; ? Maintains all procurement files in keeping with established records management standards and as required by the Procurement Regulations

Other Responsibilities ? Provides administrative support of the Procurement Unit during in-house procurement training exercises ? Performs other related duties assigned from time to time by the Supervisor

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Required Competencies/Skills The post-holder should be able to demonstrate:

? Excellent interpersonal skills ? Excellent organizational skills ? Sound work Ethics ? Good time management skills ? Detail oriented ? High level of confidentiality ? Familiarity with GOJ procurement guidelines and regulations ? Computer literate and working knowledge of Microsoft Office Suite including use of

spreadsheets

Minimum Required Qualifications and Experience

? Five (5) CXC/GCE `O' level subjects including English Language and Mathematics ? Training or exposure to GOJ Procurement guidelines and regulations ? Training in Supplies Management or Purchasing would be an asset ? One years' experience in purchasing/procurement or Stores/Inventory operations

LAND VALUATION DIVISION

SENIOR SECRETARY

The successful candidate will report to the Manager/Deputy Commissioner of Land Valuations.

Salary Range: $1,068,258.00 - $1,142,027.00 p.a.

Job Purpose: To provide effective and efficient secretarial assistance to the Manager.

Key Responsibilities: ? Types and prepares correspondence, reports and other documents ? Reproduces manuscripts and briefs prepared by the Manager ? Takes dictation and reproduces notes into final product ? Establishes and maintains an effective records management system that allows for security, easy

access and retrieval of information/documents ? Processes incoming and outgoing correspondence; and ensures that all matters are routed to the

Manager or other relevant persons for attention ? Establishes and maintains effective liaisons with the Manager and other personnel internally and

externally in order to facilitate the smooth flow of communication ? Arranges meetings on behalf of the Manager ? Attends meetings and prepares minutes ? Schedules routine and special appointments for the Manager ? Monitors stationery and other miscellaneous items used in the Branch

Required Competences/Skill: The job-holder should be able to demonstrate:

? High level of confidentiality ? Excellent interpersonal skills ? Excellent oral and written communication skills ? Sound time management skills ? Ability to work on own initiative and under pressure ? Typing/word processing speed of at least 50 words per minute ? Excellent shorthand/note making skills ? Excellent computer skills: proficiency in the use of MS Office applications including MS Word

and MS Excel

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Minimum Required Qualifications and Experience ? A certificate in Administrative Management ? Level 2 ? Four (4) CXC/GCE O'Level subjects including English Language ? Graduate from a recognized Secretarial Institution ? Three (3) year related working experience

Letter of application accompanied by a r?sum? should be submitted no later than Friday, June 15, 2018 to:

The Manager, Human Resource Management & Development National Land Agency 8 Ardenne Road Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.

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