USD #373 Board of Education

USD #373 Board of Education

Date: Place: Time:

Monday, November 12, 2012 McKinley Administrative Center 7:00 p.m. Regular Session

2012-2013

USD 373 Mission

The mission of the Newton school community is to prepare our students to be capable, contributing participants in a changing world.

USD 373 District Belief Statements

We believe that:

? the educational needs of each student must be met. ? the needs of students must drive decision-making. ? education is an active partnership involving students, families, schools & community ? motivation, opportunity and effort are critical to success. ? high expectations foster quality performance. ? the right to education conveys both privilege and responsibility.

USD 373 District Goals

Student Learning: USD 373 will provide all staff with the resources necessary to assist all students in acquiring essential social and academic skills for success.

Human Resources: USD 373 will recruit, support and retain quality personnel in every staff position in the school district.

Technology Utilization: USD 373 will support appropriate technologies as both a means of managing data and expanding student learning.

Funding: USD 373 will advocate for adequate and equitable school funding both within the school district and throughout the state of Kansas.

Parent and Community Relationships: USD 373 will build positive parent and community relationships to increase educational opportunities for all students and promote vital economic development throughout the school district.

Specific indicators will be identified for each district goal and progress reports will be submitted during the school year with a summary report at the end of the year.

Approved April 18, 2011

BOARD OF EDUCATION MEETING

Public notice is given that a meeting of the Board of Education of Newton USD 373 of Newton, Kansas will be held in the Board of Education Meeting Room at the McKinley Administrative Center, Newton, Kansas on Monday, November 12, 2012 at 7:00 p.m. to consider and act upon the matters on the following tentative agenda and such other matters as may be presented at the meeting and determined to be appropriate for discussion at that time.

Regular Meeting

7:00 p.m.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ADOPTION OF AGENDA

COMMENTS FROM THE PUBLIC ? Comments relative to specific personnel or students will be treated confidentially by the Board of Education and will be heard in Executive Session only.

NHS STUDENT COUNCIL REPORT

REPORTS

OLD BUSINESS

ITEMS FOR DECISION 1. Consent Agenda

a) Approval of October 8, 2012 Minutes b) Approval of Personnel Report c) Approval of Treasurer's Report d) Approval of Credit Card Limits e) Approval of the Sale of Surplus CTE Equipment 2. Approval of Bills 3. Approval of Revisions to Board Policy Sections D, E and G 4. Approval of Gift Requests 5. Approval of the Resolution Authorizing Bond Refunding

ITEMS OF INFORMATION

1. Facility and Enrollment Update 2. Planning for Legislative Conversation 3. Capital Outlay Plan 4. Building Site Council Information 5. Agreement with WSU College of Health Professions and HCSEC 6. Cooper Early Education Update & Enrollment

FUTURE AGENDA ITEMS and BOARD COMMENTS

EXECUTIVE SESSION - Personnel

ADJOURNMENT

Newton USD 373

McKinley Administrative Center Office of Business Services

308 East 1st Street Newton, KS 67114-3846

316.284.6200 FAX 316.284.6207 newton.k12.ks.us

BUDGETING ? PAYROLL ? ACCOUNTING ? PURCHASING ? OPERATIONS ? MAINTENANCE ? TRANSPORTATION ? FOOD SERVICE

Business Services Report ? November 12, 2012

Following is a brief summary of some of the many activities that occurred in the Business office during the month of October, 2012.

Superintendent's Organizational Report. Each year, following official enrollment, the district files this large report commonly referred to as the SO-66. It includes a wide variety of information, from enrollment and staffing patterns at each school, to salaries of licensed staff, to FTE counts for every type of position in the district. This is a significant undertaking that involves building office staff, instructional services, human resources, payroll, and student data offices.

Once completed, this document provides us with our "unofficial" or "unaudited" enrollment, which of course also impacts our final budget authority. The official audit will not happen until after the first of the year, but in general a slight decrease in enrollment (mostly due to the elimination of the residential treatment program at Youthville) along with shifting in weights brought our budget close to what we expected. Once the audit is complete, we will reexamine our published budget as compared with the final legal max and make adjustments as needed. We expect that we will have to republish the Virtual fund due to higher enrollment than expected.

Aesop/Veritime Implementation. Another significant project the business office is currently leading relates to the implementation of two significant changes in our organization. Aesop is an automated sub-calling service for those employees who require substitutes, and which will also be used to process employee leave requests from all staff members. We are currently working on a significant amount of employee data to ensure that it is clean, integrates seamlessly with My Learning Plan, and will play nicely with our financial system. We are hoping for this to be rolled out after the first of the year.

Following that startup, we will then turn our attention to the Veritime component. This will be rolled out a little more judiciously with the intent to try it out at a couple of sites in order to work through any problems prior to implementing district wide. Veritime is an online time clock, and all employees who currently fill out paper time sheets will begin clocking in and out via computer. Both of these practices will greatly enhance our accuracy and efficiency, and will dramatically reduce "paper-pencil" processes and manual calculations.

Facilities Issues. A number of meetings have occurred in preparation for the upcoming e-rate and capital outlay seasons. This work will continue through the current month for finalization in December and submission of e-rate forms/requests for proposals and kick-off of capital projects for the coming year.

November 2012

Instructional Services

Sheila Wendling, Director

VOL 1 ISSUE 4

District Level Mentor Teacher and New Teacher Support

? I am meeting weekly with Rochelle Glover, Gail Pryce, and Jean Weber to discuss the support being given to new teachers. These mentor teachers are also meeting with the new teachers each week collaborating, modeling best practices and observing lessons.

? New teachers received training on October 25. The morning was for elementary teachers with the topics of literacy and Daily 5. Classroom management was discussed in the afternoon with elementary and secondary teachers. New teachers are feeling the stress of their first parent teacher conferences, grade cards being completed for the first time and implementing the common core standards.

? All four of us attended New Teacher Center training in Wichita on October 31 and November 1. This is the second session in a series of four. The topic was on teacher observation and feedback with the focus on the needs of the teacher.

PDC committee

The Professional Development Council will be meeting on Thursday, November 8. We will be reviewing the audit of Kansas professional development policies. We will be discussing the professional learning measures survey and making changes so that it can be more useful for feedback on professional days.

ELL Program

Currently we have 196 active students receiving ELL services and 85 students that are monitored. This table shows the active students as well as the number of paras and teachers at each school that assist the ELL students.

Active Paras

Walton

0 0

NHS

13 2

Northridge 14 1

Chisholm 12 2

Santa Fe 21 2

South Breeze 31 2

Sunset

35 0.75

Slate Creek 70 3

Teachers 0 0.5 0.25 0.75 1 0.75 1 1.25

Curriculum and Instruction

Recently we met on November 2 for the PreK-12 ELA committee. We have drafted a philosophy statement, definition of curriculum and began brainstorming nonnegotiables. The non-negotiables are the strategies and items that would be evident in teaching and learning in each classroom that has the content of English language arts. The members in grades K-6 will be creating an inventory of class sets of literature to determine what is available and also outline what stories are taught at each grade level. Our next meeting is November 28 and we will be discussing the Sunflower Literacy Project on the KSDE website.

PreK-4 District Collaboration

On October 10, the media specialists gave a presentation on text complexity. Teachers have since met to discuss how to be applying this information as they plan lessons for their students. Schools are in the process of creating an inventory of guided reading books and materials that are in the "book rooms". One challenge we have is to figure out who will manage this inventory list. One possibility is to have this go through the media center so that we can track which books students have read.

On November 5, Ginger Lewman from ESSDACK gave presentations to PreK-1, 2-4, and 5-12 teachers on revised Bloom's taxonomy. Teachers and administrators participated in the training and were able to walk away with strategies and tools to engage students in higher level thinking and learning.

MTSS

Darla Smith met with South Breeze and Slate Creek on October 11. AIMSweb data was reviewed and decision notebooks were discussed on what to be doing during core instruction and intervention time with students. An emphasis was given to finding time for teachers to discuss data, interventions and instructional strategies on a weekly basis.

On October 17, James Baker and Judy Rockley met with PreK-12 Administrators to review district wide AIMSweb data. We created talking points for administrators to share with teachers and will be creating curriculum protocols for the district.

Darla Smith met with NHS and Santa Fe on October 25. Each group reviewed the AIMSweb data, quadrant sorts and how best to share the information beyond the MTSS team.

KWIET

Stacy Smith and I have met with grades 5, 8 and 11 to show the teachers preliminary information on this writing assessment tool. The transition we are going through right now is to have this online tool replace the paper/pencil method. This tool is available through KSDE and right now students have access as a guest. The state writing assessment window is January 16 to March 29. Our goal is to get teachers and students very familiar with the tool by the time the assessment occurs. Grades 4, 7 and 10 will be trained next. Eventually we will have grades 3-12 using this tool.

Training during week of November 5

I am currently attending sessions at the annual KSDE conference. The session on implementing common core standards with English language learners has been very informative and I am anxious to share this with staff. On Wednesday, November 6, I will be listening to Dr. Marzano present "Current Trends in Teacher and Administrator Evaluation: How to Make Evaluation Your Friend".

I will be attending the Curriculum Director's Meeting at ESSDACK on November 8.

Share and Tell Sessions

I will be visiting each building over the next month. Teachers will be sharing lessons, resources, activities and projects that are supportive of the following:

? high student engagement ? common core standards ? 8 mathematical standards ? differentiated instruction ? cooperative learning ? technology integration ? project based learning ? academic vocabulary development ? rigor, relevance

o

Harvey County Special Education Cooperative

Newton USD 373 Halstead USD 440 Hesston USD 460

Mitchell Neuenschwander, Director

Harvey County Special Education Cooperative Board Report 11/06/2012

The Title VI B funding application has been submitted and approved by KSDE. These funds are federal dollars that have been identified for special education services relating to ages 3-21, private school students, and pre-school funds. The amount of funding for 2012-2013 is $1,040,000. The funds will be used for teacher salaries.

Project SEARCH was host to the state meeting on 11/02/2012 at Newton Medical Center. Fidelity components of the program were discussed, stressing the importance of the partnership between the business and program. There are seven programs in Kansas. Harvey County Project SEARCH has a high rate of employment for participants and is considered a success. Our strong commitment from Newton Medical Center, employing agencies in the county, and dedicated staff is a major part of the success. The students participating in this event presented their likes, dislikes, challenges, and rewards they have experienced while participating in Project SEARCH. Our HCSEC program is a model for new programs starting across the state.

I attended the Medicaid Summit at Greenbush and the KSSDAC meeting in Humboldt in October. It was a reminder on good practices regarding Medicaid billing, staff pool lists, and fee for service for Medicaid.

I have been reviewing the paraeducator employment agreement and amount of time over the 6.5 hour school day, and requested feedback from staff. There are paraeducator timecards exceeding the 6.5 hour day by a total of 25 hours daily. I will be exploring options for the 2013-2014 school year regarding the paraeducator length of day. Some of the considerations will be number of minutes per day for each building in the Coop, differences in attendance days in districts, and services required on IEP's.

I had the privilege to be invited to participate in the student interview day at Newton High. I appreciated the opportunity to work with students.

McKinley Administrative Center, 308 East 1st Street, Newton KS 67114-3846 Phone 316-284-6580 Fax 316-284-6589

ITEMS FOR DECISION

1. Approval of Consent Agenda

No information will be shared on items included on the consent agenda during the meeting. If there are questions on any of these items, please call the administrator listed by each item prior to the meeting. If there are questions the night of the meeting, the item should be pulled from the consent agenda and placed as a single Item for Decision. This would need to take place during the adoption of the agenda.

a) Approval of October 8, 2012 Minutes ? Dr. Russell Miller b) Approval of Personnel Report ? Dr. Deborah Hamm c) Approval of Treasurer's Report & NHS Cash Balance Report ? Dr. Russell Miller d) Approval of Credit Card Limits ? Dr. Russell Miller e) Approval of the Sale of Surplus CTE Equipment ? Dr. Russell Miller

Administrative Recommendation

It is the recommendation of the administration that the board adopt Items A - E on the Consent Agenda.

Board Action

I move to adopt Items A - E on the Consent Agenda.

1a. October 8, 2012 Minutes

NEWTON UNIFIED SCHOOL DISTRICT #373 BOARD OF EDUCATION MEETING MINUTES OF OCTOBER 8, 2012

A meeting of the Board of Education of Newton Unified School District 373 convened in open and public session at 7:00 p.m. on Monday, October 8, 2012, in the Board of Education meeting room located at 308 E. 1st, Newton, KS.

Call to Order Randy Zohn called the meeting to order at 7:03 p.m. with the following members present: Robin Gay, Tim Hodge, Carol Sue Stayrook Hobbs and Matt Treaster.

Renee Erickson and Barbara Bunting were absent.

Also present were Superintendent of USD 373 Dr. Deborah Hamm, Assistant Superintendent for Business Services Dr. Russell Miller, Director of Instructional Services Sheila Wendling, Administrative Assistant Joni Jantz and James Jordan from the Newton Kansan.

Pledge of Allegiance Randy Zohn led the Pledge of Allegiance.

Moved by Treaster, seconded by Hodge, to approve the agenda as amended. Motion carried (5 Yes, 0 No).

Comments from the Public Dylan Moore, NHS Student Council President, reported on homecoming activities and upcoming events.

Dana Shifflett addressed the board with a concern of phone cell use by drivers on school property, in school zones and at bus stops.

Reports Written reports from Instructional Services, Business Services and Special Education were provided.

Old Business None

Items for Decision Moved by Stayrook Hobbs, seconded by Gay, to adopt items A through D on the Consent Agenda. Motion carried (5 Yes, 0 No).

Item A. Approved the September 10 and September 24, 2012 minutes as written.

Item B. Approved the Personnel Report as presented.

Last Name

Black Zinn Raybern Purk Brunk Nichols Williams Biswell Schneider McAnulty Stroud Gilmer Lucero Gaertner Knupp Werner D'Olio Miller Stenzel Tindall Carrion Oller Phillips Vetter Purk Smith

First Name

Cordell Katelyn Justin Mariah Debi Derrial Robert Christopher Justin Karen Amanda Amanda Kylee Linda Margie Sherii Anthony Nora Jennifer Nichole Angelo Elisabeth Gloria Gerald Mariah Lisa

Position

Substitute Athletic Worker Substitute Transp Aide Substitute Substitute Debate Coach Debate Coach Ath coach/Para Substitute Latchkey Substitute Latchkey Substitute Substitute @ETC only Bus Aide Substitute Adm Asst Instructional Svc Substitute Sp Ed Para Transp Aide Sp Ed Para Sp Ed Para Eneregy Transp Aide Adm Asst Instructional Svc

Location

Transportation

CMS Sunset SB ETC Transportation DO NR Transportation SC Cooper Maint/Transp Transportation DO

Item C. Approved the Treasurer's Report as presented.

Effective Date Hire End

9/5/2012 X

9/14/2012 X

9/16/2012 X

9/17/2012 X

9/17/2012 X

9/17/2012 X

9/17/2012 X

9/17/2012 X

9/18/2012 X

9/19/2012 X

9/24/2012 X

9/24/2012 X

9/25/2012 X

9/26/2012 X

9/26/2012 X

9/28/2012 X

10/1/2012 X

10/2/2012 X

10/2/2012 X

10/5/2012 X

9/14/2012

X

9/17/2012

X

9/21/2012

X

9/21/2012

X

9/21/2012

X

9/28/2012

X

UNIFIED SCHOOL DISTRICT # 373 TREASURER'S REPORT September 2012

MONTH YEAR TO DATE

BEGINNING CASH BALANCE REVENUE BILLS PAYROLL DISTRIBUTION

ENDING CASH BALANCE

$8,484,177.51 $2,975,795.45 ($1,092,403.49) ($2,112,190.72) _____________ $8,255,378.75

$9,251,754.23 $6,779,841.49 ($4,735,633.78) ($3,040,583.19) ______________ $8,255,378.75

DISTRIBUTION OF FUNDS ON HAND

LOCATION

COMBINED

BOND

ENDOWMENT

CASH/DEPOSIT INVESTMENTS INVESTMENTS GIFT FUND

TOTALS

SECURITIES + $250,000 FDIC

BANK OF THE WEST CENTRAL NATIONAL BANK CITIZENS STATE BANK FIRST BANK MIDLAND WALTON MUNICIPAL INVESTMENT POOL

$4,777,000.00 $267,632.70

$3,028,652.36

$168,836.79 $11,006.90

$4,945,836.79 $0.00 $0.00

$278,639.60 $0.00 $0.00

$3,028,652.36

$4,793,776.00

$121,759.38 $5,055,621.91 $1,685,214.37

ST OF KANSAS

TOTAL DEPOSITS & INVESTMENTS

$267,632.70

$7,805,652.36

$0.00

$179,843.69 $8,253,128.75 $11,656,371.66

LESS FUNDS REQUIRED TO PAY BILLS PLUS PETTY CASH EQUALS ENDING CASH BALANCE

$0.00 $2,250.00 $8,255,378.75

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