Secretary's Job Description and Duties:



[pic]Secretary's Job Description and Duties

As secretary with Baptist Women of North America (BWNA), you will have opportunity to work together with the five other officers to run an organization which is "encouraging women to live out kingdom life, especially in the area of helping the vulnerable."

This administrative committee is a working committee so we envision what BWNA can be and work toward that. We carry out the day-to-day operations of the organization. While it is work, and it is volunteer for all of us, it is a calling given to us from God and thus, a blessing to be involved and committed to it!

We have opportunity to make a difference on the large scale as we work with the leaders of 17 member bodies to influence, challenge and encourage Baptist women all across North America to make a difference in their sphere of influence.

Please see our website for more information: bwna.today

The six (6) Officers of BWNA that make up the administrative committee are:

• President

• Secretary

• Treasurer

• Vice President of Communications and Promotion

• Vice President of Prayer

• Vice President of Networking, Leadership Development and Mentoring

The term of office is for five years and runs from the point of acceptance at one Assembly until the end of the Assembly five years later (2017-2022).

As with all of our officers, BWNA is looking for these qualities:

• A close and growing relationship with God

• Have a world view of women’s ministry with experience in local, national, or international women’s ministry

• An understanding and heart for our mission

• A recognized leader

• Servant/leadership ability, humility, gentleness

• Team worker, good personal relationship skills

• Availability for the task and ability to carry out tasks

• Freedom to travel as necessary. Attendance at business meetings twice a year would be required.

From Bylaws:

The Secretary shall:

1. Serve as a member of the BWNA Administrative Committee and Executive Board.

(During this term, the Executive Board meets once per year in the Spring for 3 days and the Administrative Committee meets two days before the Executive Board meeting and also for a few days in the fall of each year. Meeting places vary and all expenses including airfare, shuttles, accommodations and meals are coved by BWNA. Officers usually book their own flights and meals en route and are reimbursed by BWNA. In addition to the two meetings in person, the Administrative Committee (Officers) also meet through Zoom (as they are able/available) every two weeks.

2. Chair committees as assigned.

3. Complete assignments as requested.

4. Represent the President as requested.

5. Log minutes of Administrative Committee and Executive Board meetings and distribute them with reports to appropriate persons within 30-45 days. [30 days being the definite preference]

6. Prepare a “Job Jar” list as soon as possible following the meeting(s) and send it to all members of the Administrative committee. [No longer than two weeks after meetings]

7. Keep an up-to-date roster and birthday prayer calendar and distribute them to Executive Board members.

8. Handle general correspondence to Executive Board members as approved/requested by the President.

9. In the event of the President’s inability to continue serving in that capacity, convene a meeting of the remaining members of the Administrative Committee to fulfill the mandate of Section XI.E of these bylaws.

10. Provide articles/information that promote fellowship and understanding among BWNA membership for use in The Tie and the BWNA website. (When requested.)

11. [May serve as one of two officers on the personnel committee. No longer needed as we have not hired executive director.]

12. Give orientation to her successor.

Additional functions

13. The VP of Communications may ask you to keep The Tie mailing list up to date so it is ready to send to the printers each year. (This could take as much as 25 hours during the year but can be done over time. It just has to be done before the mailout in March or April.)

14. Taking minutes at any extra Administrative Team conference or video calls. Sending the minutes and the updated task list out within two weeks of the event.

15. Other jobs will come up during planning meetings. Some other duties could include: helping the president with registrations for Executive Board meetings, helping with venue bookings, helping to organize food/snacks for meetings, organizing taxi and shuttle sharing for meetings, etc. You can envision greater opportunities for this role based on your expertise.

16. Keeping an up to date digital mailing list.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download