County Office Classification, Employment, and Pay ...

[Pages:508]FSA

HANDBOOK

County Office Classification, Employment, and Pay Administration

To access the transmittal page click on the short reference.

For State and County Offices

SHORT REFERENCE

27-PM (Revision 1)

UNITED STATES DEPARTMENT OF AGRICULTURE Farm Service Agency Washington, DC 20250

UNITED STATES DEPARTMENT OF AGRICULTURE Farm Service Agency Washington, DC 20250

County Office Classification, Employment, and Pay Administration

27-PM (Revision 1)

Approved by: Deputy Administrator, Management

Amendment 12

Amendment Transmittal

A Reason for Amendment Paragraph 305 has been amended to update policy and procedure for NACI security clearances.

Paragraph 306 has been added to include requirements for cyber security.

Paragraph 454 has been amended to update policy and procedure for advertising and filling CED vacancies.

Paragraph 455 has been amended to update minimum qualification requirements for CED positions.

Paragraph 458 has been amended to include hard-to-fill general standards.

Exhibit 30 has been added to provide instructions and an example of OFI Form 86C.

Exhibit 31 has been added to provide background investigation information.

Exhibit 35 has been added to provide the labor management agreement between USDA, FSA, and NASCOE.

Exhibit 48 has been added to provide an example of a CED vacancy announcement.

Exhibit 48.1 has been added to provide an example of a hard-to-fill vacancy announcement.

Exhibit 48.2 has been added to provide FSA-1055 for rating applications and KSA's for CED positions.

4-17-06

Page 1

Amendment Transmittal (Continued)

A Reason for Amendment (Continued)

Exhibit 48.3 has been added to provide FSA-1054 for qualified candidates.

Exhibit 48.4 has been added to provide FSA-1054-1 for qualified candidates.

Exhibit 48.5 has been added to provide instructions on the interview process.

TC 3-6 11, 12

Page Control Chart

Text 1-3 2-1, 2-2 3-7 through 3-36 4-5, 4-6 4-109, 4-110 4-153, 4-154 5-3 through 5-30 5-43 through 5-58 5-61 through 5-64 5-73 through 5-90 5-95, 5-96 6-1 through 6-4 6-4.3 through 6-4.10 (add) 6-5, 6-6 6-6.5, 6-6.6 6-9 through 6-38 6-45, 6-46 6-49, 6-50

Exhibit 1, pages 1-6

page 7 2, pages 1, 2

page 3 page 4 (add) 30, pages 1-4 (add) 31, page 1 (add) 35, pages 1, 2 (add) 48, pages 1-4 (add) page 5 (add) 48.1, pages 1-6 (add)

page 7 (add) 48.2, page 1 (add) 48.3, page 1 (add) 48.4, page 1 (add) 48.5, pages 1, 2 (add)

4-17-06

27-PM (Rev. 1) Amend. 12

Page 2

Table of Contents

Page No.

Part 1

Basic Provisions

1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1-1

2

Handbook Supplementation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1-3

3-14 (Reserved)

Part 2

General Position Classification

15 County Office C&PP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2-1

16 Position Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2-2

17-30 (Reserved)

Part 3

Classifying CED Positions

Section 1 CED Classification and Pay Plan

31 CED C&PP Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-1

32 CED Grade Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-2

33 (Withdrawn?Amend. 2)

34 Performance Requirements for Upgraded CED Positions . . . . . . . . . . . . . . . . . .

3-4

35 (Withdrawn?Amend 2.)

36 Correcting Misactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-7

37 Classification Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-8

38 Grade Changes Between C&PP Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-9

39-51 (Reserved)

9-19-01

27-PM (Rev. 1) Amend. 2

TC Page 1

Table of Contents (Continued)

Page No.

Part 3

Classifying CED Positions (Continued)

Section 2 Shared Management Program

52 Program Features and Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-33

53 CED Grades for Shared Management Operations . . . . . . . . . . . . . . . . . . . . . . .

3-35

54 Discontinuing Permanent Shared Management Operation . . . . . . . . . . . . . . . . .

3-36

55 Involuntary Discontinuance of Shared Management Operation . . . . . . . . . . . . . .

3-37

56-66 (Reserved)

Section 3 CED Reports and Appeals ***

67 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3-51

68 (Withdrawn?Amend. 2)

69-101 (Reserved)

Part 4

Classifying Subordinate County Positions

Section 1 Classification and Pay Plan

102 C&PP for Subordinate Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4-1

103 Classification Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4-3

104 Classifying Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4-7

105 Qualification Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4-8

106-123 (Reserved)

9-19-01

27-PM (Rev. 1) Amend. 2

TC Page 2

Table of Contents (Continued)

Page No.

Part 4

Classifying Subordinate County Positions (Continued)

Section 2 Classifying Program Technician Positions

124 BU-533R, Report 14, County Office Workday Summary ................................

4-33

125 Contents of Report 14 .....................................................................................

4-34

126 Factors Applicable to All Grade Levels ..........................................................

4-35

127 CO-3 Program Technician Positions ...............................................................

4-38

128 CO-4 Program Technician Positions ...............................................................

4-39

129 CO-5 Program Technician Positions ...............................................................

4-40

130 CO-6 Program Technician Positions ...............................................................

4-41

131 CO-7 Program Technician Positions ...............................................................

4-42

132 Counter Program Technicians .........................................................................

4-44

133 Program Technicians in Shared Management Offices .....................................

4-46

134 Chief Program Technicians .............................................................................

4-48

135 Program Technician in Charge ........................................................................

4-52

136-150 (Reserved)

Section 3 Classifying Field Positions

151 Factors Applicable to Nonsupervisory Field Assistants ................................... 152 Grade Distinguishing Factors for Field Assistant Positions ............................. 153 Chief Field Assistant ....................................................................................... 154 CO-6 Field Specialist ...................................................................................... 155 District Compliance Assistant ......................................................................... 156 Aerial Compliance Assistant ........................................................................... 157 Tobacco Marketing Recorder .......................................................................... 158-170 (Reserved)

4-101 4-103 4-107 4-108 4-109 4-110 4-112

4-12-02

27-PM (Rev. 1) Amend. 3

TC Page 3

Table of Contents (Continued)

Page No.

Part 4

Classifying Subordinate County Positions (Continued)

Section 4 Additional Subordinate County Positions

171 Digitizing Equipment Operator ....................................................................... 172 Loan Specialist ............................................................................................... 173 Other Authorized Positions ............................................................................. 174-190 (Reserved)

4-131 4-132 4-133

Section 5 Classification Appeals

191 Appeal Policy for Subordinate County Positions ............................................. 192 Informal Appeals ............................................................................................ 193 Appeals to the State Office ............................................................................. 194 Appeals to DAFO ........................................................................................... 195-300 (Reserved)

4-151 4-152 4-153 4-154

Part 5

Basic Employment Policies

Section 1 Employment Requirements and Restrictions for County Office Employees

301 FSA Nondiscrimination Requirement .............................................................

5-1

302 Nepotism ........................................................................................................

5-2

303 Removed, Convicted, or Disqualified Persons .................................................

5-4

304 Probationary Periods .......................................................................................

5-5

305 National Agency Check Inquiry and Credit Check ..........................................

5-6

306 Cyber Security.................................................................................................

5-9

307-326 (Reserved)

4-17-06

27-PM (Rev. 1) Amend. 12

TC Page 4

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