Friends and family,
Dear Friends and Family,
We can barely believe that the wedding week is upon us! After many months of anticipation and preparation, we are excited to get a chance to celebrate with you all. You have each played an important role in our lives, and we are honored that you will be playing a role in our wedding day.
Enclosed, please find all the details you will need for the wedding weekend. The pages are as follows:
• Logistics overview Page 2
• Overview of weekend events Page 3
• Detailed wedding day schedule Page 6
• Map, directions and travel Page 8
• Contact list Page 10
• Description of roles Page 11
You’ll notice that the weekend is quite packed with events! Please be aware that traffic in Los Angeles can be rather horrific, so try to plan accordingly.
Thanks again for your help, your support, and your love. We are so excited to get to celebrate together!
Love,
Christina and Daniel
LOGISTICS OVERVIEW
Key wedding day contacts
Day of coordinator: Name Phone
Maid of Honor: Name Phone
Best Man: Name Phone
Ceremony site rep: Name Phone
Reception site rep: Name Phone
Key locations
Ceremony and The Bel Air Presbyterian Church
rehearsal site 16221 Mulholland Drive
Los Angeles, CA 90049
Reception site The Westin Bonaventure Hotel
Hollywood Ballroom
Please park at City National Parking Lot across the street if staying for the event only – See greeters for validation
If staying overnight, you will need to park at the hotel
404 S. Figueroa Street
Los Angeles, CA 90071
Rehearsal dinner Yamato Restaurant
site 17200 Ventura Boulevard #221
Encino, CA 91316
Events
Wednesday, 5/14/08 7:00 PM Family Pre-Wedding Celebration Dinner
Friday, 5/16/08 3:30 PM Wedding Rehearsal
6:00 PM Rehearsal Dinner
Saturday, 5/17/08 2:30 PM Family Portraits
4:00 PM Wedding Ceremony
6:00 PM Cocktail hour
7:00 PM Banquet
12:00 AM Afterparty
OVERVIEW OF WEEKEND EVENTS
Event: Family Pre-Wedding Celebration Dinner
Date and time: Wednesday, May 14th 2008
7:00 PM
Location: Mission 261 Restaurant
261 S. Mission Drive; San Gabriel, CA 91776
Point of contact: Name (Phone #)
Attendees: Immediate and extended family members
Please join us for a pre-wedding celebration dinner at Mission 261, which we hope will be an opportunity for both families to spend some quality time together to celebrate their union as a new and larger family!
Event: The Wedding Rehearsal
Date and time: Friday, May 16th 2008
3:30 PM
Location: The Bel Air Presbyterian Church
16221 Mulholland Drive; Los Angeles, CA 90049
Point of contact: Name (Phone #)
Required attendees: Parents, ushers, musicians, readers, bridesmaids, groomsmen, officiant, ringbearer, flower girls, day-of-coordinator
Optional attendees: Attendants and greeters
If you are directly involved in the wedding ceremony, please attend the rehearsal so that we can do a full run-through! If you will be greeting or helping out as an attendant on the wedding day, you are welcome to attend to get familiar with the space though it is not required. Significant others are welcome as well!
Event: The Rehearsal Dinner
Date and time: Friday, May 16th 2008
6:00 PM
Location: Yamato Restaurant
17200 Ventura Boulevard #221; Encino, CA 91316
Point of contact: Name (Phone #)
Attendees: All persons directly and indirectly involved in helping out with the wedding day, grandparents, and significant others
Please join us for the rehearsal dinner, where we hope to get to spend more time with each one of you and to also express our appreciation for your love, help, and friendship. Significant others are welcome!
Note: Though we previously asked for your meal preference, we have actually expanded the menu for the evening. You will have a choice of either a teppan-style entree (scallops, chicken, or beef) or a variety of traditional Japanese entrees.
OVERVIEW OF WEEKEND EVENTS (continued)
Event: Family portraits
Date and time: Saturday, May 17th 2008
2:30 PM
Location: The Bel Air Presbyterian Church
16221 Mulholland Drive; Los Angeles, CA 90049
Point of contact: Name (Phone #)
Required attendees: Immediate and extended family members
We want to make sure to capture great family photos that we can treasure for years to come! We will not have an opportunity for a formal family portrait after the ceremony, so please be sure to arrive at 2:30 PM.
Event: The Wedding Ceremony
Date and time: Saturday, May 17th 2008
Various arrival times as follows:
11:00 AM Bridesmaids
11:30 AM Attendants and groomsmen
2:15 PM Immediate family and ushers
2:30 PM Extended family
2:45 PM Musicians
3:00 PM Officiant, flower girls, ringbearer, ceremony greeters, scripture readers
Location: The Bel Air Presbyterian Church
16221 Mulholland Drive; Los Angeles, CA 90049
Point of contact: Name (Phone #)
Attendees: All!
The main event…We’re getting married! The various arrival times listed account for setup time and formal portraits.
Event: The Wedding Reception
Date and time: Saturday, May 17th 2008
General timeline:
6:00 PM Cocktails
7:00 PM Banquet
Various arrival times as follows:
5:50 PM Reception greeters and attendants arrive to set up
(as early as possible following the ceremony)
6:15 PM Bridesmaids, groomsmen, immediate family
Meet at the Mezzanine outside the Brewery on the 4th floor
OVERVIEW OF WEEKEND EVENTS (continued)
Location: The Westin Bonaventure Hotel
Hollywood Ballroom
404 S. Figueroa Street
Los Angeles, CA 90071
Point of contact: Name (Phone #)
Attendees: All!
Join us for dinner and dancing at the Westin Bonaventure immediately following the ceremony! Dinner will feature traditional Chinese cuisine.
Event: The Afterparty
Date and time: Sunday, May 18th 2008
12:00 AM (immediately following the reception)
Location: The Blue Velvet Lounge
750 S. Garland Avenue
Los Angeles, CA 90017
Point of contact: Name (Phone #)
Attendees: All wedding guests are on the guest list!
The celebration continues! Join us for drinks, conversation, merriment, and one last hurrah before sending the bride and groom off! The afterparty will be at the Blue Velvet Lounge about 5 blocks away from the Westin Bonaventure. We will be out at the cabana by the pool. There will be no cover charge.
DETAILED WEDDING DAY SCHEDULE
|Time |Activity and events |Parties involved |
|11:00 – 1:00 |Wedding party arrivals, lunch and photo sessions |Bride, groom, wedding party, attendants |
| |11: 00 AM | |Bride and bridesmaids arrive |Bridesmaids and attendant |
| |11: 30 AM | |Bridesmaids eat lunch |Bridesmaids and attendant |
| | | |Groom and groomsmen arrive |Groom, groomsmen |
| |11:45 AM | |Groom individual portraits |Groom |
| |12:00 PM | |Groom and groomsmen portraits |Groom, groomsmen |
| | | |Bride and bridesmaids change into gowns |Bride, bridesmaids |
| |12:15 PM | |Groomsmen eat lunch |Groom, groomsmen |
| | | |Bride individual portraits |Bride |
| |12:45 PM | |Bride and bridesmaids portraits |Bride, bridesmaids |
|1:00 – 2:30 |Bride and groom’s first moments, groomsmen to decorate the car |Bride, groom, groomsmen |
| |1:00 PM | |Bride and groom get ready |Bride, groom |
| |1:15 PM | |Bride and groom first see each other |Bride, groom |
| |1:30 PM | |Bride and groom photography session |Bride, groom |
| | | |Groomsmen decorate the car |Groomsmen |
|2:15 – 3:30 |Arrivals, set-up, and portrait sessions |All parties involved |
| |2:15 PM | |Ushers arrive at church |Ushers |
| | | |Guitarist and percussionist arrive at church |Guitarist, percussionist |
| |2:30 PM | |Family arrives at church |Family |
| | | |Full wedding party portrait session |Wedding party, ushers |
| |2:45 PM | |Family portrait session |Family |
| |3:00 PM | |Officiant, flowers girls, ringbearers arrive |Officiant, flower girls, ringbearer, pianist,|
| | | |Pianist arrives |greeters, readers |
| | | |Greeters and readers arrive and set up | |
|3:30 – 3:55 |Final preparations |Wedding party, parents |
| |3:30 PM | |Wedding party returns to dressing room | |
|3:55 – 5:15 |Wedding ceremony |All |
| |3:55 PM | |Prelude |Musicians |
| |4:10 PM | |Ceremony service starts |All |
| |5:15 PM | |Ceremony service concludes |All |
|5:00 – 6:15 |Reception set up, ceremony site cleanup |Reception greeters, attendants |
| |5:00 PM | |Reception greeters and attendants leave |Reception greeters, attendants |
| |5:15 PM | |Wedding party leaves immediately |Wedding party |
| | | |Ceremony attendants to do final sweep of bride’s room and groom’s room |Ceremony attendants |
| | | |Gift movers to transport gifts | |
| | | | |Gift movers |
| |5:50 PM | |Reception greeters arrive at Bonaventure |Reception greeters |
| | | |Set up welcome table and name cards | |
| | | |Attendants to set up favors, table cards, and menus |Reception attendants |
|6:15 – 7:00 |Wedding party arrival, pictures, preparation for grand entrance |Bride, groom, wedding party, parents |
| |6:15 PM | |Couple, wedding party, immediate family arrive |Bride, groom, wedding party, parents |
| | | |Meet at 4th floor Mezzanine for pictures | |
| |6:45 PM | |Wedding party and immediate family retreat to waiting room to prepare for grand|Bride, groom, wedding party, parents |
| | | |entrance | |
|7:00 – 12:00 |Reception begins |All parties |
| |7:00 PM | |Grand entrance |Bride and groom, parents, wedding party |
| |7:10 PM | |Blessing of the meal by pastor |Pastor |
| |7:15 PM | |Banquet begins |N/A |
| |7:30 PM | |Toasts by parents, best men, and maidens of honor |Parents, best men, MOHs |
| |8:15 PM | |Couple to do table visits |Bride and groom, parents, bridesmaids, |
| | | | |unofficial photographers |
| |8:45 PM | |Cake cutting |Bride, groom |
| |9:15 PM | |Slideshow |All |
| |9:30 PM | |Father-daughter/mother-son dance |Parents, bride, groom |
| |9:35 PM | |Couple’s first dance |Bride, groom |
| |9:45 PM | |Bouquet toss |All |
| |9:48 PM | |Garter toss |All |
| |10:00 PM | |Dancing begins |All |
| |12:00 AM | |Reception concludes |All |
|12:00 – 2:00 |Afterparty at Blue Velvet |All |
MAP AND DIRECTIONS
| |
DIRECTIONS
From LAX to the Westin Bonaventure
Take 105 East 6.7 miles
Take 110 North toward Los Angeles 9.1 miles
Exit 22B at 4th/3rd Street 0.6 miles
Continue towards W. 3rd Street, exit at 23C for 3rd Street and ................
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