TETBURY PAROCHIAL CHURCH COUNCIL



TETBURY PAROCHIAL CHURCH COUNCIL

MINUTES

Meeting held on Tuesday 22nd January 2013

The Meeting began with prayer and a surprise item.

All PCC members present took part in an exercise to analyse the strengths and weaknesses of St Marys'. The responses will be scrutinised by the Tetbury Parish Profile group.

1. Present: Alan Bailey (Chairman); Jonathan Adkins; Pam Bird; Diana Challis; Lorna Dallimore; Keith Essam; David Evans; Richard Glanville; Alison Hesketh; John Sharp; Ian Thomas; Sue Thomas

Apologies: Liz Harrison; Revd. Lesley Hewish; Peter Hodgson; Kevin Painter; Margo Smith; Don Stevens

Absent: Brian Kimber

2. Minutes of meeting 15th November 2012 – having been previously circulated, were accepted unanimously and were duly signed.

3. Matters arising

• New Treasurer – Ongoing Alan Bailey is still acting as Treasurer until a new person can be found. The PCC will be notified as and when this happens.

• New Pew Heater Trials – Ongoing Further tests are required. The Fabric Committee will report on progress in their reports to PCC.

• Recording Services Further tests are required, using different equipment. The Fabric Committee will report on progress in their reports to PCC.

• Community Church Services Revd. Canon John Wright had spoken with Steve Scott; The Community Church will use St Mary's School for their afternoon services.

• Church Mission Society Appeal a cheque for £100 has been sent and a letter of thanks duly received.

• Letter of Thanks – A letter has been sent to John Saynor to thank him for his sterling work in raising funds for the Window Appeal.

4. Correspondence

Confirmation of Governor: Jack Capener has been accepted as a Governor at St Mary's School

Retirement of Bishop John Went: Details have been received concerning the arrangements for a farewell service to be held at Gloucester Cathedral at 2.30pm on Saturday, 2nd March. If anyone would like to attend, names should be given to Lorna Dallimore as soon as possible. ACTION: Lorna Dallimore to send numbers to the Cathedral. This information will be communicated to Parishioners via the weekly pew sheet and a poster. ACTION: Churchwardens

5. Treasurer’s Report

Alan Bailey reported that the 2013 Parish Share (calendar year) has been set at £41,644; this is an increase from c£39,000 in 2012, having been it was agreed in 2010 as part of a 5 year plan) Much discussion followed as this appears to be greatly in excess of the 3% increase the PCC had agreed. Also, Tetbury PCC pays a “Mutual Support” sum in addition to the normal Parish Share. ACTION: Alan Bailey will consult the Deanery Treasurer, Bob Phipps, to find out how he arrived at this figure.

***POST MEETING NOTE: Bob Phipps has apologised for the error with the Tetbury Parish Share. The amount given was for 2014; the correct amount for Tetbury for 2013 is £40,431

David Evans has kindly offered to support Alan Bailey, by presenting the Financial Report. (See attached Documents) The latest figures show an increase of c£2000 in income. Issues including Donations, Magazine production and the Friends' accounts were explained in some depth. All bills have now been paid from the East Window account, although a claim is being pursued to reclaim VAT. The “JustGiving” account will be closed (ACTION: John Sharp). Overall, the finances are in a satisfactory situation, considering the straitened times.

The Vicar's article in the January issue of the Tetbury Advertiser included a paragraph of thanks to those who donated to the East Window Appeal. This was written by the Churchwardens and David Evans who was thanked for his help. John Sharp reported that he had been asked to write an article for the Tetbury Advertiser. Alan Bailey said that this should be co-ordinated with the Churchwardens, as they had already written the view from St Marys' for the February issue.

6. Church Security

The alarm system for the roof has been installed. So far, there have been no false alarms! It was agreed that the alarm should be switched off (for 90 minutes) during funerals (ACTION: Lorna Dallimore to write to funeral vergers informing them of this and asking them to arrange a suitable time for either the Churchwardens or Fabric Committee members to explain the process) Similarly, anyone working on the roof must switch off the alarm beforehand.

7. Charitable Giving

February:- WaterAid: Judith Bailey to organise March:- Make a Mother's Day: Judith Bailey to organise (MU)

April:- Willow Trust: Sue Thomas to organise

May:- Christian Aid: Alison Hesketh to organise

June:- Tetbury Welfare Charity: Pam Bird to organise

*** POST MEETING NOTE: WaterAid have asked to come and talk to us; date and time to be arranged.

8. Reports from Committees

Social Committee: the latest minutes were circulated prior to the meeting. Please note the following dates: 9th March & 27th March

Pastoral Committee: the next meeting is scheduled for 25th February in the evening. It has been decided that the TACT Lent Course (York) will take place on Wednesday evenings. Attempts are being made to organise a daytime course also. Richard Glanville will arrange the course materials.

Education Committee: has not met since July. Next meeting is also scheduled for 25th February in the morning.

Friends of St Marys': The Friends of the Choir AGM is on Sunday

2nd June and The Friends Day is on Sunday 7th July.

Fabric Committee: has not met since the last PCC meeting. The next meeting is in February. The one point of information is that the Garden of Remembrance cost £4300.

9. Churchwarden’s Items

• Letting the Vicarage: The Wrights leave the Vicarage on 1st February. It was reported that there has been no communication from the Diocese, but that it is now common knowledge that the Vicarage will be let wef 8th February, at a rental of c£1600pcm. The tenancy should conclude before the end of August in time, hopefully, for the arrival of the newly appointed incumbent. The coach house will not be let and the Church will be allowed to use the area next to it for parking. The PCC unanimously agreed that Pat Jackson is to park in “John's space”, leaving room for 2 spaces in front of the coach house.

• The Pastoral Measure: There has been no response since we wrote to the Diocese concerning the “in plurality” situation. Lorna Dallimore proposed, Sue Thomas seconded and there was unanimous agreement that the Archdeacon should be asked for a response. ACTION: Alan Bailey to write to the Archdeacon.

*** POST MEETING NOTE: Archdeacon Robert has written to say that he and the Bishops fully understand that they need to give us assurances regarding the house at Avening, whilst providing a co-ordinated ministry across the two benefices. He will recommend that the two benefices be held in plurality to the next Diocesan Group meeting on 29th February. In making this recommendation, he seeks a willingness to commit to regular meetings of the Churchwardens, or other such representatives, so that the two benefices are able to grow their relationship with each other and develop some common strategies for mission and ministry whilst preserving the local identity of each parish.

• The Parish Administrator: Diana Sharp will return to work wef 28th January, with slightly amended office hours: Tuesdays, Wednesdays and Thursdays from 9-12, and Fridays from 9-11.

• Postal Address and Registration for the Church: As the Vicarage will not be “ours” during the Vacancy, the Churchwardens have agreed with the Post Office that mail will be delivered to the Church. However, CDC requirements must be met: a £75 admin charge is levied for confirmation of ownership and registration of the Church's address for delivery of mail by the Royal Mail. A letter box is to be fixed to the Church wall, next to the NW door and near the Administrator's office. (ACTION: Keith Essam) The address is confirmed as The Parish Office, St Marys' Church, Church Street, Tetbury, Gloucestershire GL8 8JG.

10. Vacancy Items

• Dates for the Vacancy process are: Church Times advert: 8 & 15th March; Closing date: 8th April; Short-listing: 11th April (7pm Venue TBC); Interviews: 26th April

*** POST MEETING NOTE: St Michael's Hall has been booked and the Archdeacon's Secretary has been informed.

• Statement of Needs, Conditions and Traditions – Progress has been made in that 9 people have contributed to the document that Alan Bailey is co-ordinating. The Tetbury working party will meet again to edit / condense the document.

• Decide whether resolution A or B is required: A very short discussion concluded that the PCC does not have to vote whether to pass a resolution under the Priests (Ordination of Women) measure either (A) not accepting a woman as president at Holy Communion or (B) not accepting a woman as incumbent.

• 2 Representatives for appointment panel: Another short discussion was followed by Alan Bailey and Diana Challis (Churchwardens) being proposed by Pam Bird, seconded by Lorna Dallimore and unanimously accepted.

• Reserve Representative in case of unavailability: Three names were proposed and seconded; after a vote, it was agreed that Ian Thomas (a former Churchwarden) would be the reserve representative.

• Website working group: John Sharp is to chair, with 3 other PCC members the group to update (and /or change) the Church's website as soon as possible. Other PCC members will be asked to contribute as/when necessary. The aim is to bring the website up to date and to make it as interesting and user-friendly as possible.

11. Any Other Business: Choir fees for Funerals were discussed. Alan Bailey proposed, Lorna Dallimore seconded and it was unanimously agreed that it should be £125 with immediate effect.

David Evans volunteered to lead the next PCC meeting in Prayer.

The meeting ended at 9.55pm with The Grace

DATE OF NEXT MEETING:- Thursday 14th March 2013 at 7.30pm in The Music Room at St Mary's Primary School

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