Western - 2015 Provincial Council Meeting

[Pages:10]Western - 2015 Provincial Council Meeting

HOW TO USE THIS LEGISLATION BOOKLET AT PROVINCIAL COUNCILS

This document describes in detail three Bylaw amendments that have been submitted to the Western Provincial Council for consideration. The Bylaw amendments will be considered at Grand Chapter Congress August 2015.

Also included is a policy recommendation pertaining to a region name change. Per Section O, Policy 12 of the National Fraternity Policies and Procedures, Provincial Councils establish the Regions and their boundaries within their respective Province.

A separate document distributed by email to all Western delegates contains a Ritual Proposal. Due to the sensitive nature of Ritual, it has not been posted at . Copies are available by emailing janet@.

Bylaw amendments must achieve a 2/3 majority vote at Congress to pass

Any language with strikethroughs would be deleted if the proposal or amendment passes.

Any language listed in ALL CAPS indicates language that would be added if the amendment or proposal was adopted.

Language in italics is included occasionally for explanatory purposes.

EXAMPLE:

Bylaws - would be deleted

BYLAWS - would be added

Bylaws - would be an explanatory note offering more detail or interpretation

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PROPOSALS

PROPOSAL 1 ? Bylaw Amendment

SUBMITTED BY: Board of Directors (Originally submitted by Grand President Onuka Ibe on February 19, 2014. Amended recommendation passed by Board on March 26, 2014 as R14-16 Amended.)

Note: Since this amendment is proposed by the Board of Directors, it will be considered at Grand Chapter Congress. Discussion at the Provincial Councils will advance awareness and understanding of the issue.

DATE: March 26, 2014

Summarization of the Proposal/Recommendation. National Bylaws currently restrict the use of double letters and reverse alphabet letters in the naming designation of collegiate chapters. This means that we need to determine the naming of collegiate chapters after Psi Omega, which will be reached in the coming years.

Proposal Details (and/or exact Policy or Bylaw Language proposed -- use ALL CAPS for new language and strikethrough for deletions.)

Current Bylaw Article XVI. "New Collegiate and Alumni Chapters":

Section 3. Designation of Collegiate Chapters --- The Collegiate Chapters shall be designated alphabetically, in the order of their installation, using the Greek alphabet. When the Greek alphabet has been used through, the chapters shall be designated as Alpha Beta, Alpha Gamma, and so on through Alpha Omega; and as Beta Gamma, Beta Delta, and so on through Beta Omega; and Gamma Delta, Gamma Epsilon, and so on through Gamma Omega; and Delta Epsilon, Delta Zeta, and so on through Delta Omega; and Epsilon Zeta, Epsilon Eta, and so on through Epsilon Omega; and Zeta Eta, Zeta Theta, and so on through Zeta Omega, etc. The combination of Alpha Alpha, Beta Alpha and Beta Beta shall not be used.

Proposed Bylaw Article XVI. "New Collegiate and Alumni Chapters":

Section 3. Designation of Collegiate Chapters --- The Collegiate Chapters shall be designated alphabetically, in the order of their installation, using the Greek alphabet. When the Greek alphabet has been used through, the chapters shall be designated as Alpha Beta, Alpha Gamma, and so on through Alpha Omega; and as Beta Gamma, Beta Delta, and so on through Beta Omega; and Gamma Delta, Gamma Epsilon, and so on through Gamma Omega; and Delta Epsilon, Delta Zeta, and so on through Delta Omega; and Epsilon Zeta, Epsilon Eta, and so on through Epsilon Omega; and Zeta Eta, Zeta Theta, and so on through Zeta Omega, etc. The combination of Alpha Alpha, Beta Alpha and Beta Beta shall not be used. WHEN THE GREEK ALPHABET HAS BEEN USED THROUGH PSI OMEGA, THE CHAPTERS SHALL BE

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DESIGNATED WITH TWO GREEK LETTERS IN REVERSE ORDER: OMEGA PSI, OMEGA CHI AND SO ON THROUGH OMEGA ALPHA; AND AS PSI CHI, PSI PHI AND SO ON THROUGH PSI ALPHA; ETC. PRIOR TO 2015, BYLAWS PROHIBITED THE COMBINATION OF LETTERS IN REVERSED ALPHABETICAL ORDER (E.G. BETA ALPHA) TO BE USED TO DESIGNATE CHAPTERS.

Recommended implementation date and logic for selecting this date To take effect immediately upon passage (if) at Grand Chapter Congress 2015.

Positive aspects of implementing Proposal/Recommendation This recommendation allows us to keep the double letter system that has been with the Fraternity since 1923 when Alpha Beta was installed. This method allows for adding 276 more chapters.

Negative aspects of implementing Proposal/Recommendation Using triple letters would allow the Fraternity to install more than 1,800 more chapters.

Provide a brief cost analysis of the Proposal/Recommendation (if applicable)

The only costs associated with this recommendation are those required to update bylaws and other publications that reference this bylaw.

NOTES:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Passed

Passed as amended

Failed

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PROPOSAL 2 ? Bylaw Amendment

SUBMITTED BY: Joe Ward, President Joliet Area Alumni Chapter (wardjos@) Andrew Sawa, President Milwaukee Alumni Chapter (andrew.sawa@)

Note: Since this amendment was approved by the North Central Provincial Council, it will be considered at Grand Chapter Congress. Discussion at the Provincial Councils will advance awareness and understanding of the issue.

DATE: January 2, 2015

Summarization of the Proposal/Recommendation. The goal of this proposal is to create a committee focused on three key aspects: 1) Grow existing Alumni Chapters, 2) Create new Alumni Chapters in new markets, and 3) support existing alumni chapters. This committee will be comprised of 5 members; one from each province. Each member will be elected by the alumni chapters in the province. The chairman of the committee will be elected by the committee members. The committee will replace the current Alumni Development Committee noted in Bylaw Article VI. Section 4.

Proposal Details (and/or exact Policy or Bylaw Language proposed -- use ALL CAPS for new language and strikethrough for deletions.)

Current Bylaws Article VI. "Standing Committees":

Section 4. Alumni Development Committee --- All members of the Alumni Development Committee shall be appointed by the Grand President and shall be Alumni Members of the Fraternity. The Board of Directors shall approve the appointment of the committee's chair. The committee shall be responsible for the development of programs for Alumni Members and shall encourage and coordinate the establishment and maintenance of Alumni Chapters. The committee shall work closely with the Provincial Alumni Development Committees to achieve the Fraternity's goals and objectives for its Alumni Members and Alumni Chapters.

Section 8. Provincial Standing Committees --- Each Province shall maintain the following standing committees: Alumni Development Committee, Community Service Committee, Professional Development Committee, Scholastic Development and Awards Committee and Disciplinary Committee. The duties, responsibilities and membership of these committees shall be as specified in these Bylaws and the Laws and policies of the Fraternity.

Proposed Bylaws Article VI. "Standing Committees":

Section 4. Alumni CHAPTER Development Committee --- THE ALUMNI COMMITTEE SHALL CONSIST OF ONE MEMBER PER PROVINCE. EACH MEMBER SHALL BE ELECTED BY THE ALUMNI CHAPTERS IN GOOD STANDING IN THEIR RESPECTIVE PROVINCE All members of the Alumni Development Committee shall be appointed by the Grand President and shall be Alumni

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Members of the Fraternity. THE ALUMNI CHAPTER COMMITTEE CHAIRMAN WILL BE ELECTED BY THE MEMBERS OF THE ALUMNI CHAPTER COMMITTEE. The Board of Directors shall approve the appointment of the committee's chair. The committee shall be responsible for GROWING EXISTING ALUMNI CHAPTERS AND CREATING NEW ALUMNI CHAPTERS the development of programs for Alumni Members and shall encourage and coordinate the establishment and maintenance of Alumni Chapters. The committee shall work closely with the Provincial Alumni Development Committees to achieve the Fraternity's goals and objectives for its Alumni Members and Alumni Chapters.

Section 8. Provincial Standing Committees --- Each Province shall maintain the following standing committees: Alumni Development Committee, Community Service Committee, Professional Development Committee, Scholastic Development and Awards Committee and Disciplinary Committee. The duties, responsibilities and membership of these committees shall be as specified in these Bylaws and the Laws and policies of the Fraternity.

Recommended implementation date and logic for selecting this date To take effect immediately upon passage (if) at Grand Chapter Congress 2015.

Positive aspects of implementing Proposal/Recommendation Elected by the alumni chapters, for the alumni chapters Creates a national focal point No additional cost to the Fraternity Allows for increased alumni engagement (donations, jobs/internships, mentorship/ knowledge, and networks/connections)

Negative aspects of implementing Proposal/Recommendation

[None provided by submitter.]

Provide a brief cost analysis of the Proposal/Recommendation (if applicable)

Minor cost to update bylaws.

Substantial potential gain by more than doubling alumni engagement and participation from 1.5% to over 3%. This increase leads to mentorship, jobs, scholarships, network connections, etc.

NOTES:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Passed

Passed as amended

Failed

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PROPOSAL 3 ? Bylaw Amendment

SUBMITTED BY: Board of Directors (Originally submitted by North Central Provincial Vice President Jodi Schoh on December 14, 2014. Recommendation passed by Board on February 11, 2015 as R15-15.)

Note: Since this amendment is proposed by the Board of Directors, it will be considered at Grand Chapter Congress. Discussion at the Provincial Councils will advance awareness and understanding of the issue.

DATE: February 11, 2015

Summarization of the Proposal/Recommendation. In the past few years, University sanctions have included suspension for one or two years for a chapter. This trend is like to continue in the future give the increased attention universities are giving Greek life, conduct and behavior issues.

Revising the Bylaw will allow the Board of Directors to align discipline of a chapter with the University discipline. Currently, a chapter can only be suspended for two ninety day terms so it is not possible for a chapter to remain active with a one year or more University suspension. By removing the term limits, the Board of Directors has more flexibility in working with Universities in correcting chapter behavior.

Proposal Details (and/or exact Policy or Bylaw Language proposed -- use ALL CAPS for new language and strikethrough for deletions.)

Current Bylaws Article XIV. "Discipline of Chapters":

Section 5. Suspension of Chapters --- The Board of Directors may, by a twothirds (2/3) vote, suspend a chapter's activity for a period of ninety (90) days. A suspension may be renewed for one (1) additional ninety (90) day period by the unanimous vote of the Board of Directors.

Proposed Bylaws Article XIV. "Discipline of Chapters":

Section 5. Suspension of Chapters --- The Board of Directors may, by a twothirds (2/3) vote, suspend a chapter's activity for a period of ninety (90) days. A suspension may be renewed for one (1) additional ninety (90) day periodS by the unanimous vote of the Board of Directors.

Recommended implementation date and logic for selecting this date September 1, 2015

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Positive aspects of implementing Proposal/Recommendation It allows a chapter to remain active and not revoke the chapter charter due to a year suspension. Collegiate brothers will have an opportunity to work with the University and Fraternity to correct their past violations.

Negative aspects of implementing Proposal/Recommendation

[None provided by submitter.]

Provide a brief cost analysis of the Proposal/Recommendation (if applicable)

Minor cost to update bylaws.

NOTES:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Passed

Passed as amended

Failed

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PROPOSAL 4 ? Change name of Northwestern Region to Pacific Northwest Region.

SUBMITTED BY: Patrick Bonfrisco, Western Provincial Vice President; WesternPVP@

DATE: 1/7/15

Summarization of the Proposal/Recommendation. Rename the Northwestern Region to Pacific Northwest Region.

Proposal Details (and/or exact Policy or Bylaw Language proposed -- use ALL CAPS for new language and strikethrough for deletions.) May not exceed 100 words if ultimately submitted for Grand Chapter consideration. Align the name of the region with the existing nick name of that area of the country.

Current Policy and Procedure (O. Provincial Councils, 12. Regions and Boundaries, Western Province, c. Northwestern Region):

Northwestern Region, to comprise the following geographic areas: Oregon, Washington, Idaho, Alaska, British Columbia, Alberta, Saskatchewan, the Northwest Territories, and the Yukon.

Proposed Policy and Procedure:

PACIFIC Northwestern Region, to comprise the following geographic areas: Oregon, Washington, Idaho, Alaska, British Columbia, Alberta, Saskatchewan, the Northwest Territories, and the Yukon.

Recommended implementation date and logic for selecting this date July 1, 2015 ? start of the new fiscal year. Pledge manuals are updated at this time.

Positive aspects of implementing Proposal/Recommendation Chapters within the region have expressed the desire to change the name to Pacific Northwest.

Negative aspects of implementing Proposal/Recommendation None.

Provide a brief cost analysis of the Proposal/Recommendation (if applicable) Minimal; staff time to update pledge manuals and other documents (Policy and Procedures), and the Fraternity website. Detail provided below.

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