Lab 2 File system



CIS110 - File System Exercise

Introduction

In this worksheet, you will explore the Windows file system, common file extensions, and ways to manage the file system on your computer. Throughout this worksheet you will use the file system utility program Windows Explorer. You may wish to reference Session 2 of the Windows section of your Microsoft Office text, pages WIN 24 to WIN 29 for additional information that supplements the following exercises.

Objectives

Upon completing this set of exercises, you should be able to:

• Create valid names for files and folders

• Demonstrate how to use file management features of application software and operating system utilities

• Demonstrate you can construct and trace file paths

Preliminaries

You will need to use Windows Explorer for the following exercises. There are a several ways to open this program. The following are a few common methods:

• Click the Start button

• Click the Computer option found on the right side of the Start menu

– Or –

• Press and hold down the Windows key on your keyboard and tap the letter 'e'

– Or –

• Click the Windows Explorer button found on the taskbar to the right of the Start button

(If you’re unsure which button is which, hold the mouse over each button until the Tooltip appears)

You will also need to set your view in Windows Explorer to match the one used in the following examples.

1. Click the OS (C:) line on the left side immediately below Computer

2. Click on the View menu item, then click the Details option

3. Click on the Tools menu item, and locate the Folder Options… item

4. Click the Folder Options… line (the 3 dots indicates this item displays a dialog box)

5. Select the View tab of the Folder Options dialog

6. Verify the Hide extensions for known file types box is checked. If not, click to place a check mark there

7. Click the Apply to Folders button found in the upper section of the Folder Options dialog box

8. An informational message is displayed, click Yes

9. Click the Apply button in the bottom section of the Folder Options dialog box, then OK

(Note: The Apply button may be dimmed and unavailable if the Hide extensions box was already checked)

10. Close Windows Explorer

11. Start Windows Explorer again

12. Now the Details view we selected will be the default view for all folders

Windows Explorer Overview

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Section 1 Windows Explorer:

1. Scan the left pane and click once on any arrows pointing to the lower right. This collapses the display for that device or folder. When finished you should be left with just a few items in the left pane including Favorites, Libraries, and Computer.

2. In the left pane, click one time on the arrow pointing to the right (the ►sign) next to the Computer icon. A list of items appears displaying all the storage devices on your computer.

3. Click one time on the ► sign next to OS (C:). All the folders stored in the root directory of your hard disk storage device are displayed underneath and slightly to the right of the OS (C:) icon.

4. Click one time on the Program Files folder (not the ► sign, but the actual folder or text Program Files). The folders containing programs on your computer are displayed in the right pane. Programs installed on your computer usually create a new folder within the Program Files folder and place all files required for that program in the new folder. It’s usually NOT a good idea to make any changes to the Program Files folder. (Note: a warning screen may appear when clicking on the Program Files folder telling you not to modify its contents. If so, click on the message Show the contents of this folder)

5. Click once on the arrow pointing to the lower right next to OS: (C:) in the left pane. This collapses the display of folders stored in the root directory of your hard disk storage device.

6. Click the arrow pointing to the right (►) next to Libraries to expand the display of items set up as libraries. A Library is a central place to view and organize specifically chosen files and folders stored anywhere your computer can access. This can include your hard disk and removable drives.

7. Click the arrow pointing to the right (►) next to Documents to display members of this library. Unless the properties for this library have been modified previously, the items listed under Documents should be My Documents and Public Documents. Click one time on the ► sign next to My Documents your user name and a folder called Documents appears.

8. Click one time on the text My Documents in the left pane. This will display the contents of this folder in the right pane.

Section 2 Filenames, Extensions, and Formats

Now we will begin creating files in the file system. If you are at the step we left off with in the last section, you should have Windows Explorer open with My Documents selected in the left pane and the contents of this folder displayed in the right pane.

1. Select File ---> New ---> Text Document from the menu bar as in the following illustration:

[pic]

2. The new Text Document appears in the right pane with the words New Text Document highlighted which is prompting you to start typing a name for this document

3. Try to name the document My:NewDocument

4. You’ll find that you cannot type the : character. The Windows Operating System does not allow the following characters to be in the name of a document: \ / : * ? < > “ |

5. Name the document My New Text and press Enter.

6. Notice the type of the document in this case is Text Document; the type tells Windows what program can open the document

7. Double click icon next to the text My New Text

8. The application program Notepad should open the document. Windows looked at the type, Text, and initiated the appropriate program to edit that type of data file.

9. Type in the document “This is my new text document.” Then click File ---> Save. Close Notepad with the X button in the upper right-hand corner.

10. In the Windows Explorer window, select File ---> New ---> Microsoft Word Document from the menu bar as you did earlier with the Text document

11. Name the document My New Word

12. Double click icon next to the text My New Word

13. This time the operating system started Microsoft Word since the file type is Microsoft Word Document

14. Type in the document “This is my new text document.”

15. Locate the diskette icon immediately to the right of the round button in the upper left corner. Move the mouse over the diskette icon, wait a moment, and a tip should appear with the word “Save”. Click the diskette icon to save the Word document.

Windows Explorer usually hides the filename extension which indicates the type and format of the file. This ability to hide the filename extension is controlled by the Hide extensions for known file types option you checked back on page 1 of this exercise. If this option were unchecked and file extensions displayed, the two files we just created would actually be displayed as My New Text.txt and My New Word.docx as shown below.

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16. In addition to the file type we now have a non-zero file-size and a date last modified listed in Windows Explorer. Notice how much larger the Word document is even though it contains the exact same text as the Notepad document.

File Management

Finally, we’ll create a folder structure and move files between the folders using the drag and drop feature.

1. Make sure My Documents is selected (highlighted) in the left pane. If not, click once in the left pane on the text My Documents.

2. Now we’ll create a folder inside the My Documents folder. This can be accomplished by right-clicking in any of the “white space” of the right pane of Windows Explorer. Do NOT right-click on a file or folder name. The right-click displays a shortcut menu where you can place the mouse over New and finally select Folder. This is just another way to create new items such as text documents or folders. Previously you did this by selecting the File ---> New option from the menu bar.

3. Name this folder New Folder and press Enter.

4. If the new folder does not appear immediately in the left pane, then a ► sign should appear next to My Documents. Click once on the ► sign to display the new folder in the directory structure.

5. Position the mouse to the My New Text document, click and hold down the mouse button, and then begin moving the mouse pointer over to the New Folder folder in the left pane. When the mouse is pointing to the New Folder folder, you’ll see the folder name highlighted. With the folder name highlighted, release the mouse button. This causes the My New Text document to be moved to this folder. This process is referred to as “drag and drop”.

6. Double click on New Folder in the right pane and see that it now contains the My New Text document.

7. Click one time on My Documents in the left pane.

8. Using the same procedure as in step 5 above, drag the My New Word document to New Folder.

9. Click one time on New Folder in the left pane and see it now contains both documents.

10. Now create a subdirectory inside of New Folder by right-clicking in the “white space” of the right pane and selecting New ---> Folder (or by selecting File ---> New ---> Folder from the menu bar).

11. Name this sub-directory Text Documents.

12. Click on the ► sign next to New Folder in the left pane to expand the display of this folder. The Text Documents folder you just created should now be shown as a subdirectory of New Folder.

13. Use the instructions from step 5 to drag the file My New Text from the right pane and drop it into the Text Documents directory in the left pane.

14. Now use the instructions from step 10 to create another folder inside New Directory. Name this folder Word Documents.

15. Drag the file My New Word from the right pane over to the left pane and drop it into the Word Documents directory.

16. New Folder should now contain two subdirectories called Text Documents and Word Documents but should no longer contain any files.

Note that you can continue creating sub-directories in this manner to logically lay out the information on your storage devices to facilitate retrieving data for yourself. At this point, your Windows Explorer display should be similar to what you see on the following pages.

If you click on New Folder in the left pane, your display should look something like the one below. You won’t have all the folders shown in this example but you should have New Folder shown as a folder within Documents. In addition, you should have Text Documents and Word Documents listed as folders contained within New Folder.

[pic]

Clicking on Text Documents in the left pane should give you a display like this one. The Text Documents folder contains one file called My New Text.

[pic]

Clicking on Word Documents in the left pane should give you a display like this one. The Word Documents folder contains one file called My New Word.

[pic]

In Conclusion

Much as I’d like to see the results of this exercise, there’s no simple but effective way to deliver this in a distance learning environment, so there’s nothing to hand in for this assignment. I’ve included it here because I think it’s an excellent example of using Windows Explorer as a file management tool. Hopefully the process of creating these files and folders, then moving those files around using the drag and drop method has been useful.

If you choose, you can remove the files and folders created in this exercise in three simple steps.

1. Right-click on the Word Documents folder in the left pane, then choose the Delete option from the shortcut menu.

2. Right-click on the Text Documents folder in the left pane, then choose the Delete option from the shortcut menu.

3. Right-click on the New Folder folder in the left pane, then choose the Delete option from the shortcut menu.

End of File System Exercise

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The left pane displays your computer’s hierarchy of storage devices and folders.

The right pane shows the files, folders, or devices found within the device or folder currently selected in the left pane.

The arrow pointing to the lower right can be used to collapse a device or folder to hide levels of the hierarchy

Any device or folder can be selected by clicking it.

The right pointing arrow can be used to expand a device or folder to display the next level of the hierarchy

Windows Explorer makes it easy to drill down through the levels of the directory hierarchy to locate a particular file or folder.

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