Tips and Tricks to Clean Up Text on Evaluation Reports



Tips and Tricks to Clean Up Text on Evaluation ReportsVerify that your internet browser is current. Firefox and Chrome are the preferred browsersFirefox browser: when copying text from another source, use the Paste from Text option to paste into the evaluation report, then click Insert when prompted. This will strip out the formatting codes that cause problems. Do NOT copy tables from Word or an outside source.Internet Explorer browser: when copying text from another source, use the Paste from Text option to paste into the evaluation report. This will strip out the formatting codes that cause problems. Do NOT copy tables from Word or an outside source.If at all possible, have a template created in the evaluation area procedures table so that it is available to use whenever that assessment is assigned. Contact your district sped representative to determine the procedure for adding or updating templates in your district.After appending a report in the evaluation summary, there is a report that has 'funky' text, select the text and cut it from the summary section. Paste that block of text into a Text Editor. Use the 'Copy from Text' button when pasting the text back to the evaluation summary.Use the words less than or greater than, don't use < > characters.If a separator line is needed, use the Insert Line feature on the RTE template rather than typing the line across the page or inserting spaces If a page break is needed, use the Insert Page Break on the RTE template rather than pushing the text down the page using spacesBefore appending any individual reports, Print/View the Individual Reports first. This will help you to pinpoint individual reports that may have a table that has values in the cells rather than a percentage which will make the text appear to be cut off on the right margin.Use the insert Table feature on the Rich Text Editor template within the Evaluation Report to create tables. Be sure to go to table cell properties and assign each column in the first row of the table a value which will convert to a percentage. (ie. 5 columns of equal width would get a value of 20 so that it adds up to 100%)If the report has text cutting off the right margin, right-click into the table and select 'table properties'. Table width should be 100% if the table needs to go across the whole page or 50% if it goes across half the page width. Click into a cell and now choose 'cell properties'. If it has a value rather than a percentage, clear the value and in the drop down box select 'update all cells in table'Reset the values in the top row, by clicking into the first column in the first row of the table. Select 'table cell properties' and put in a value for the column. If the table has 5 columns of equal width, put in 20 so it adds up to 100% and select 'update all cells in row' or if you have mixed width i.e. 3 columns 1st column is 60% and the other two columns are 20%, you would do each column individually and select 'update current cell'.If there is text displayed at the right side of the table, click into the table and go to table properties. The alignment should be 'center' or 'not set', NOT 'left' ................
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