American Preparatory Academy
American Preparatory Academy
Staff Manual
2021-2022
** Information in this Manual is deemed accurate, but may be subject to change. **
Table of Contents
Welcome............................................................................................................................................................................... 7
Purpose............................................................................................................................................................................................... 7
The Trust of Public Education ....................................................................................................................................... 9
American Preparatory Academy Mission Statement........................................................................................................... 9
Our American Ideals and Freedom of Speech ....................................................................................................................13
Leadership Structure ..................................................................................................................................................... 14
District Level ..................................................................................................................................................................................14
Secondary Department Chairs............................................................................................................................................................................................ 14
Elementary District Leads .................................................................................................................................................................................................... 14
Academic Coaching Staff - Elementary........................................................................................................................................................................... 15
Academic Coaching Staff - Secondary ............................................................................................................................................................................. 15
School Level ....................................................................................................................................................................................15
Governing Board ....................................................................................................................................................................................................................... 16
I.
APA POLICIES ........................................................................................................................................................... 17
A.
Staff Code of Conduct .........................................................................................................................................................17
Staff Dress Code ......................................................................................................................................................................................................................... 19
II.
General Communication ...................................................................................................................................... 20
APA¡¯s Global Communication Policy .....................................................................................................................................20
Personal Communication ...................................................................................................................................................................................................... 21
Staff/Student Communication ............................................................................................................................................................................................ 21
Staff/Administrative Communication ............................................................................................................................................................................ 24
Mass Emails ................................................................................................................................................................................................................................. 24
Student/Parent Communication ....................................................................................................................................................................................... 24
Third-Party Communication ............................................................................................................................................................................................... 24
Guidance for Staff with Children at APA...............................................................................................................................24
Professional Development ........................................................................................................................................................25
Pre-Service Training Week .................................................................................................................................................................................................. 25
Teacher Trainings ..................................................................................................................................................................................................................... 25
American Prep¡¯s Teacher¡¯s Institute ............................................................................................................................................................................... 26
Other Certification.................................................................................................................................................................................................................... 26
Trainings for Mid-Year Hires .............................................................................................................................................................................................. 26
Waivers .......................................................................................................................................................................................................................................... 26
Coaching and Performance Evaluations ..............................................................................................................................27
III.
Instruction and Academics ............................................................................................................................. 27
Classroom Organization .............................................................................................................................................................27
General ........................................................................................................................................................................................................................................... 27
Student Files................................................................................................................................................................................................................................ 27
Red Health Files ......................................................................................................................................................................................................................... 28
Furnishings .................................................................................................................................................................................................................................. 28
Teacher Valuables .................................................................................................................................................................................................................... 28
Seating ............................................................................................................................................................................................................................................ 28
Walls................................................................................................................................................................................................................................................ 28
Bulletin Boards .......................................................................................................................................................................................................................... 28
Materials........................................................................................................................................................................................................................................ 29
Student Organization ..................................................................................................................................................................29
American Preparatory Schools
Revised 08/2021
2
Dockets .......................................................................................................................................................................................................................................... 29
Learning Plans ............................................................................................................................................................................................................................ 29
Student Daily Attendance ..........................................................................................................................................................30
Introductory Meetings with Parents and Students ..........................................................................................................30
Elementary Teacher Meet and Greet ............................................................................................................................................................................... 30
Secondary Orientation Day .................................................................................................................................................................................................. 30
Parent Orientation Night ....................................................................................................................................................................................................... 30
Teacher Initial Newsletter to Parents ............................................................................................................................................................................. 31
Response to Parent Inquiries .............................................................................................................................................................................................. 31
Weekly Grade Updates ...............................................................................................................................................................32
Secondary Progress Reports ............................................................................................................................................................................................... 32
Homework Response Forms ............................................................................................................................................................................................... 32
Grading .............................................................................................................................................................................................32
Report Cards ............................................................................................................................................................................................................................... 32
Parent-Teacher Conferences ....................................................................................................................................................32
Volunteers ¨C Academic Support Teams (AST) ...................................................................................................................33
Schedules and Transitions ........................................................................................................................................................33
Wednesday and Thursday Schedule ................................................................................................................................................................................ 33
APA Academic Guide....................................................................................................................................................................33
Daily/Weekly Lesson Plans ......................................................................................................................................................34
Culminating Activities .................................................................................................................................................................34
Major Culminating Activities ............................................................................................................................................................................................... 34
Minor Culminating Activities .............................................................................................................................................................................................. 34
Elementary Year End Culminating Show What You Know ................................................................................................................................... 34
Visual Media/Internet Usage ...................................................................................................................................................34
Field Trips .......................................................................................................................................................................................35
Driver Certification .................................................................................................................................................................................................................. 35
Transportation Request Forms .......................................................................................................................................................................................... 35
Travel Authorization ............................................................................................................................................................................................................... 36
Mileage Reimbursement........................................................................................................................................................................................................ 36
Student Assemblies and Awards .............................................................................................................................................36
Elementary Weekly and Monthly Award Assemblies ............................................................................................................................................. 36
Show What You Know ............................................................................................................................................................................................................ 36
Subject Area Groups ....................................................................................................................................................................37
Reading University .......................................................................................................................................................................37
Special Education..........................................................................................................................................................................37
Testing ..............................................................................................................................................................................................38
Substitute Teachers .....................................................................................................................................................................38
Commitment to Instruction ......................................................................................................................................................38
The Secondary Ambassador Program ..................................................................................................................................39
IV.
Behavior & Classroom Management, Student Motivation .................................................................... 39
CHAMPs ............................................................................................................................................................................................39
Student Discipline Grades K-6 .................................................................................................................................................39
Card Chart..................................................................................................................................................................................................................................... 39
American Preparatory Schools
Revised 08/2021
3
Student Discipline Grades 7-12 ...............................................................................................................................................40
Minor and Major Infractions ............................................................................................................................................................................................... 40
Student Dress Code .................................................................................................................................................................................................................. 41
School Cleanliness and Order ............................................................................................................................................................................................. 41
Student Supervision.....................................................................................................................................................................42
General Supervision ................................................................................................................................................................................................................ 42
Playground Supervision ........................................................................................................................................................................................................ 42
Playground Equipment General Rules............................................................................................................................................................................ 42
Student Lunchtime Supervision ..............................................................................................................................................43
Carpool supervision.....................................................................................................................................................................43
Supervision of Staff Children Before/After School Hours .............................................................................................44
V.
Student Health......................................................................................................................................................... 45
General Student Health ..............................................................................................................................................................45
Student Illness/Accident Procedure .....................................................................................................................................45
EpiPen Training.............................................................................................................................................................................45
Accident reports............................................................................................................................................................................45
Child Abuse or Neglect ................................................................................................................................................................45
Child Protection Trainings ........................................................................................................................................................45
School Safety Violations .............................................................................................................................................................45
Student Privacy .............................................................................................................................................................................46
Student Schoolwork and Grading ..................................................................................................................................................................................... 46
Printing and Transmitting Confidential Student Information ............................................................................................................................ 46
Photographs or Videos of Students .................................................................................................................................................................................. 47
VI.
Administrative .................................................................................................................................................... 47
Ownership of Curricular Materials ........................................................................................................................................47
Employee Compensation ...........................................................................................................................................................47
Staff Work Schedule .....................................................................................................................................................................47
Required Attendance Events............................................................................................................................................................................................... 47
Staff Meetings ............................................................................................................................................................................................................................. 48
Staff Mailboxes...............................................................................................................................................................................49
Expectation of Privacy ................................................................................................................................................................49
Technology Usage Policy............................................................................................................................................................49
Copier and School Equipment Usage .....................................................................................................................................49
Purchasing.......................................................................................................................................................................................49
School Property .............................................................................................................................................................................50
Other Reimbursement ................................................................................................................................................................50
Staff Parking ...................................................................................................................................................................................50
Facility usage outside of school hours ..................................................................................................................................50
Classroom Inventory ...................................................................................................................................................................50
End-of-year checkout ..................................................................................................................................................................51
American Preparatory Schools
Revised 08/2021
4
VII.
HR Policies............................................................................................................................................................ 51
Equal Employment Opportunity (EEO) ................................................................................................................................51
Immigration and Employment Eligibility ............................................................................................................................51
Americans with Disabilities Act (ADA) .................................................................................................................................52
Complaint Procedure/Dispute Resolution .........................................................................................................................52
Consensual Relationships..........................................................................................................................................................52
Harassment .....................................................................................................................................................................................53
Employee Grievance Form ........................................................................................................................................................55
Complaint Procedure/Dispute Resolution .........................................................................................................................55
Ethical Conduct ¨C APA Ethics Policy.......................................................................................................................................56
Administration ........................................................................................................................................................................................................................... 58
Guidance ........................................................................................................................................................................................................................................ 59
Whistleblowing .............................................................................................................................................................................59
VIII.
GENERAL EMPLOYMENT INFORMATION ..................................................................................................... 61
Introductory Period .....................................................................................................................................................................61
New Hire Acknowledgement of Policies ..............................................................................................................................61
Fingerprinting................................................................................................................................................................................61
CPR Certification/Licensing Requirements ........................................................................................................................61
Rules of Conduct............................................................................................................................................................................61
Prohibited Conduct ......................................................................................................................................................................62
Employment Categories .............................................................................................................................................................62
"At-Will" Employment Statement ...........................................................................................................................................63
Confidential Information ...........................................................................................................................................................63
Personnel Information and Privacy Policy .........................................................................................................................64
Reduction in Force .......................................................................................................................................................................64
Resignation or Job Abandonment ..........................................................................................................................................64
Your Wage .......................................................................................................................................................................................64
Equipment, Tools or Uniforms on Loan ...............................................................................................................................64
IX.
HEALTH AND SAFETY ........................................................................................................................................ 65
Emergency Response Plan ........................................................................................................................................................65
Building Security...........................................................................................................................................................................65
Single Point of Entry ....................................................................................................................................................................65
Security Cameras and Expectation of Privacy Release ...................................................................................................65
Liability Insurance .......................................................................................................................................................................65
Safety, Injuries, and Return to Work .....................................................................................................................................66
Safety Rules.................................................................................................................................................................................................................................. 66
Injuries and Return to Work ............................................................................................................................................................................................... 66
Employee Health Alerts ..............................................................................................................................................................66
American Preparatory Schools
Revised 08/2021
5
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