American Preparatory Academy

American Preparatory Academy

Staff Manual

2021-2022

** Information in this Manual is deemed accurate, but may be subject to change. **

Table of Contents

Welcome............................................................................................................................................................................... 7

Purpose............................................................................................................................................................................................... 7

The Trust of Public Education ....................................................................................................................................... 9

American Preparatory Academy Mission Statement........................................................................................................... 9

Our American Ideals and Freedom of Speech ....................................................................................................................13

Leadership Structure ..................................................................................................................................................... 14

District Level ..................................................................................................................................................................................14

Secondary Department Chairs............................................................................................................................................................................................ 14

Elementary District Leads .................................................................................................................................................................................................... 14

Academic Coaching Staff - Elementary........................................................................................................................................................................... 15

Academic Coaching Staff - Secondary ............................................................................................................................................................................. 15

School Level ....................................................................................................................................................................................15

Governing Board ....................................................................................................................................................................................................................... 16

I.

APA POLICIES ........................................................................................................................................................... 17

A.

Staff Code of Conduct .........................................................................................................................................................17

Staff Dress Code ......................................................................................................................................................................................................................... 19

II.

General Communication ...................................................................................................................................... 20

APA¡¯s Global Communication Policy .....................................................................................................................................20

Personal Communication ...................................................................................................................................................................................................... 21

Staff/Student Communication ............................................................................................................................................................................................ 21

Staff/Administrative Communication ............................................................................................................................................................................ 24

Mass Emails ................................................................................................................................................................................................................................. 24

Student/Parent Communication ....................................................................................................................................................................................... 24

Third-Party Communication ............................................................................................................................................................................................... 24

Guidance for Staff with Children at APA...............................................................................................................................24

Professional Development ........................................................................................................................................................25

Pre-Service Training Week .................................................................................................................................................................................................. 25

Teacher Trainings ..................................................................................................................................................................................................................... 25

American Prep¡¯s Teacher¡¯s Institute ............................................................................................................................................................................... 26

Other Certification.................................................................................................................................................................................................................... 26

Trainings for Mid-Year Hires .............................................................................................................................................................................................. 26

Waivers .......................................................................................................................................................................................................................................... 26

Coaching and Performance Evaluations ..............................................................................................................................27

III.

Instruction and Academics ............................................................................................................................. 27

Classroom Organization .............................................................................................................................................................27

General ........................................................................................................................................................................................................................................... 27

Student Files................................................................................................................................................................................................................................ 27

Red Health Files ......................................................................................................................................................................................................................... 28

Furnishings .................................................................................................................................................................................................................................. 28

Teacher Valuables .................................................................................................................................................................................................................... 28

Seating ............................................................................................................................................................................................................................................ 28

Walls................................................................................................................................................................................................................................................ 28

Bulletin Boards .......................................................................................................................................................................................................................... 28

Materials........................................................................................................................................................................................................................................ 29

Student Organization ..................................................................................................................................................................29

American Preparatory Schools

Revised 08/2021

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Dockets .......................................................................................................................................................................................................................................... 29

Learning Plans ............................................................................................................................................................................................................................ 29

Student Daily Attendance ..........................................................................................................................................................30

Introductory Meetings with Parents and Students ..........................................................................................................30

Elementary Teacher Meet and Greet ............................................................................................................................................................................... 30

Secondary Orientation Day .................................................................................................................................................................................................. 30

Parent Orientation Night ....................................................................................................................................................................................................... 30

Teacher Initial Newsletter to Parents ............................................................................................................................................................................. 31

Response to Parent Inquiries .............................................................................................................................................................................................. 31

Weekly Grade Updates ...............................................................................................................................................................32

Secondary Progress Reports ............................................................................................................................................................................................... 32

Homework Response Forms ............................................................................................................................................................................................... 32

Grading .............................................................................................................................................................................................32

Report Cards ............................................................................................................................................................................................................................... 32

Parent-Teacher Conferences ....................................................................................................................................................32

Volunteers ¨C Academic Support Teams (AST) ...................................................................................................................33

Schedules and Transitions ........................................................................................................................................................33

Wednesday and Thursday Schedule ................................................................................................................................................................................ 33

APA Academic Guide....................................................................................................................................................................33

Daily/Weekly Lesson Plans ......................................................................................................................................................34

Culminating Activities .................................................................................................................................................................34

Major Culminating Activities ............................................................................................................................................................................................... 34

Minor Culminating Activities .............................................................................................................................................................................................. 34

Elementary Year End Culminating Show What You Know ................................................................................................................................... 34

Visual Media/Internet Usage ...................................................................................................................................................34

Field Trips .......................................................................................................................................................................................35

Driver Certification .................................................................................................................................................................................................................. 35

Transportation Request Forms .......................................................................................................................................................................................... 35

Travel Authorization ............................................................................................................................................................................................................... 36

Mileage Reimbursement........................................................................................................................................................................................................ 36

Student Assemblies and Awards .............................................................................................................................................36

Elementary Weekly and Monthly Award Assemblies ............................................................................................................................................. 36

Show What You Know ............................................................................................................................................................................................................ 36

Subject Area Groups ....................................................................................................................................................................37

Reading University .......................................................................................................................................................................37

Special Education..........................................................................................................................................................................37

Testing ..............................................................................................................................................................................................38

Substitute Teachers .....................................................................................................................................................................38

Commitment to Instruction ......................................................................................................................................................38

The Secondary Ambassador Program ..................................................................................................................................39

IV.

Behavior & Classroom Management, Student Motivation .................................................................... 39

CHAMPs ............................................................................................................................................................................................39

Student Discipline Grades K-6 .................................................................................................................................................39

Card Chart..................................................................................................................................................................................................................................... 39

American Preparatory Schools

Revised 08/2021

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Student Discipline Grades 7-12 ...............................................................................................................................................40

Minor and Major Infractions ............................................................................................................................................................................................... 40

Student Dress Code .................................................................................................................................................................................................................. 41

School Cleanliness and Order ............................................................................................................................................................................................. 41

Student Supervision.....................................................................................................................................................................42

General Supervision ................................................................................................................................................................................................................ 42

Playground Supervision ........................................................................................................................................................................................................ 42

Playground Equipment General Rules............................................................................................................................................................................ 42

Student Lunchtime Supervision ..............................................................................................................................................43

Carpool supervision.....................................................................................................................................................................43

Supervision of Staff Children Before/After School Hours .............................................................................................44

V.

Student Health......................................................................................................................................................... 45

General Student Health ..............................................................................................................................................................45

Student Illness/Accident Procedure .....................................................................................................................................45

EpiPen Training.............................................................................................................................................................................45

Accident reports............................................................................................................................................................................45

Child Abuse or Neglect ................................................................................................................................................................45

Child Protection Trainings ........................................................................................................................................................45

School Safety Violations .............................................................................................................................................................45

Student Privacy .............................................................................................................................................................................46

Student Schoolwork and Grading ..................................................................................................................................................................................... 46

Printing and Transmitting Confidential Student Information ............................................................................................................................ 46

Photographs or Videos of Students .................................................................................................................................................................................. 47

VI.

Administrative .................................................................................................................................................... 47

Ownership of Curricular Materials ........................................................................................................................................47

Employee Compensation ...........................................................................................................................................................47

Staff Work Schedule .....................................................................................................................................................................47

Required Attendance Events............................................................................................................................................................................................... 47

Staff Meetings ............................................................................................................................................................................................................................. 48

Staff Mailboxes...............................................................................................................................................................................49

Expectation of Privacy ................................................................................................................................................................49

Technology Usage Policy............................................................................................................................................................49

Copier and School Equipment Usage .....................................................................................................................................49

Purchasing.......................................................................................................................................................................................49

School Property .............................................................................................................................................................................50

Other Reimbursement ................................................................................................................................................................50

Staff Parking ...................................................................................................................................................................................50

Facility usage outside of school hours ..................................................................................................................................50

Classroom Inventory ...................................................................................................................................................................50

End-of-year checkout ..................................................................................................................................................................51

American Preparatory Schools

Revised 08/2021

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VII.

HR Policies............................................................................................................................................................ 51

Equal Employment Opportunity (EEO) ................................................................................................................................51

Immigration and Employment Eligibility ............................................................................................................................51

Americans with Disabilities Act (ADA) .................................................................................................................................52

Complaint Procedure/Dispute Resolution .........................................................................................................................52

Consensual Relationships..........................................................................................................................................................52

Harassment .....................................................................................................................................................................................53

Employee Grievance Form ........................................................................................................................................................55

Complaint Procedure/Dispute Resolution .........................................................................................................................55

Ethical Conduct ¨C APA Ethics Policy.......................................................................................................................................56

Administration ........................................................................................................................................................................................................................... 58

Guidance ........................................................................................................................................................................................................................................ 59

Whistleblowing .............................................................................................................................................................................59

VIII.

GENERAL EMPLOYMENT INFORMATION ..................................................................................................... 61

Introductory Period .....................................................................................................................................................................61

New Hire Acknowledgement of Policies ..............................................................................................................................61

Fingerprinting................................................................................................................................................................................61

CPR Certification/Licensing Requirements ........................................................................................................................61

Rules of Conduct............................................................................................................................................................................61

Prohibited Conduct ......................................................................................................................................................................62

Employment Categories .............................................................................................................................................................62

"At-Will" Employment Statement ...........................................................................................................................................63

Confidential Information ...........................................................................................................................................................63

Personnel Information and Privacy Policy .........................................................................................................................64

Reduction in Force .......................................................................................................................................................................64

Resignation or Job Abandonment ..........................................................................................................................................64

Your Wage .......................................................................................................................................................................................64

Equipment, Tools or Uniforms on Loan ...............................................................................................................................64

IX.

HEALTH AND SAFETY ........................................................................................................................................ 65

Emergency Response Plan ........................................................................................................................................................65

Building Security...........................................................................................................................................................................65

Single Point of Entry ....................................................................................................................................................................65

Security Cameras and Expectation of Privacy Release ...................................................................................................65

Liability Insurance .......................................................................................................................................................................65

Safety, Injuries, and Return to Work .....................................................................................................................................66

Safety Rules.................................................................................................................................................................................................................................. 66

Injuries and Return to Work ............................................................................................................................................................................................... 66

Employee Health Alerts ..............................................................................................................................................................66

American Preparatory Schools

Revised 08/2021

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