American Preparatory Academy Staff ... - Draper 2 Campus
American Preparatory Academy
Staff Manual
2019-2020
** Information in this Manual is deemed accurate, but may be subject to change. **
American Preparatory Schools
Revised 08/2019
1
TABLE OF CONTENTS
I. APA POLICIES ........................................................................................................................................................................ 16
A.
STAFF CODE OF CONDUCT .................................................................................................................................................................16
Behavior ...........................................................................................................................................................................................16
Staff Dress Code ...............................................................................................................................................................................17
Professional Staff Interaction...........................................................................................................................................................17
II. GENERAL COMMUNICATION................................................................................................................................................. 18
COMMUNICATION POLICY ...........................................................................................................................................................................18
B.
STAFF/OUTSIDE COMMUNICATION .....................................................................................................................................................19
1.
Third-Party Communication ...................................................................................................................................................19
2.
Personal Communication .......................................................................................................................................................19
3.
Staff/Student Communication................................................................................................................................................20
4.
Staff/Administrative Communication.....................................................................................................................................22
5.
Student/Parent Communication.............................................................................................................................................23
6.
Office Hours during Carpool ...................................................................................................................................................23
7.
Professional Development ......................................................................................................................................................23
C.
PERFORMANCE EVALUATIONS.............................................................................................................................................................25
D.
STAFF GUIDANCE FOR THOSE WITH CHILDREN ENROLLED AT AMERICAN PREP ..............................................................................................25
III. INSTRUCTION AND ACADEMICS ........................................................................................................................................... 26
CLASSROOM ORGANIZATION........................................................................................................................................................................26
General .............................................................................................................................................................................................26
Student Files .....................................................................................................................................................................................26
Red Health Files ................................................................................................................................................................................26
Furnishings .......................................................................................................................................................................................26
Teacher Valuables ............................................................................................................................................................................27
Seating .............................................................................................................................................................................................27
Walls.................................................................................................................................................................................................27
Bulletin Boards .................................................................................................................................................................................27
Materials ..........................................................................................................................................................................................27
STUDENT ORGANIZATION ............................................................................................................................................................................28
Dockets .............................................................................................................................................................................................28
Learning Plans ..................................................................................................................................................................................28
STUDENT DAILY ATTENDANCE ......................................................................................................................................................................29
INTRODUCTORY MEETINGS WITH PARENTS AND STUDENTS................................................................................................................................29
Elementary Teacher Meet and Greet ...............................................................................................................................................29
Secondary Orientation Day ..............................................................................................................................................................29
Parent Orientation Night .................................................................................................................................................................29
Teacher Initial Newsletter to Parents ..............................................................................................................................................30
Response to Parent Inquiries............................................................................................................................................................31
WEEKLY GRADE UPDATES ...........................................................................................................................................................................31
Secondary Progress Reports.............................................................................................................................................................31
Homework Response Forms .............................................................................................................................................................31
GRADING .................................................................................................................................................................................................31
Report Cards.....................................................................................................................................................................................31
PARENT-TEACHER CONFERENCES ..................................................................................................................................................................32
VOLUNTEERS ¨C ACADEMIC SUPPORT TEAMS (AST)..........................................................................................................................................32
SCHEDULES AND TRANSITIONS......................................................................................................................................................................32
Wednesday and Thursday Schedule ................................................................................................................................................32
APA ACADEMIC GUIDE...............................................................................................................................................................................33
DAILY/WEEKLY LESSON PLANS .....................................................................................................................................................................33
American Preparatory Schools
Revised 08/2019
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CULMINATING ACTIVITIES ............................................................................................................................................................................33
Major Culminating Activities............................................................................................................................................................33
Minor Culminating Activities ............................................................................................................................................................33
Elementary Year End Culminating Show What You Know ...............................................................................................................33
VISUAL MEDIA USAGE ................................................................................................................................................................................33
FIELD TRIPS ..............................................................................................................................................................................................34
Driver Certification ...........................................................................................................................................................................34
Transportation Request Forms.........................................................................................................................................................34
Travel Authorization.........................................................................................................................................................................35
Mileage Reimbursement ..................................................................................................................................................................35
STUDENT ASSEMBLIES AND AWARDS .............................................................................................................................................................35
Elementary Weekly and Monthly Award Assemblies ......................................................................................................................35
Show What You Know ......................................................................................................................................................................35
SUBJECT AREA GROUPS ..............................................................................................................................................................................36
READING UNIVERSITY .................................................................................................................................................................................36
SPECIAL EDUCATION ...................................................................................................................................................................................36
TESTING ...................................................................................................................................................................................................37
SUBSTITUTE TEACHERS................................................................................................................................................................................37
COMMITMENT TO INSTRUCTION ...................................................................................................................................................................37
THE SECONDARY AMBASSADOR PROGRAM .....................................................................................................................................................38
IV. BEHAVIOR & CLASSROOM MANAGEMENT, STUDENT MOTIVATION ...................................................................................... 38
CHAMPS ................................................................................................................................................................................................38
STUDENT DISCIPLINE GRADES K-6 ................................................................................................................................................................38
Card Chart ........................................................................................................................................................................................38
STUDENT DISCIPLINE GRADES 7-12 ..............................................................................................................................................................39
Minor and Major Infractions............................................................................................................................................................39
Student Dress Code ..........................................................................................................................................................................40
School Cleanliness and Order ...........................................................................................................................................................40
V. STUDENT SUPERVISION ........................................................................................................................................................ 41
GENERAL SUPERVISION ...............................................................................................................................................................................41
PLAYGROUND SUPERVISION .........................................................................................................................................................................41
Playground Equipment General Rules .............................................................................................................................................41
STUDENT LUNCHTIME SUPERVISION ..............................................................................................................................................................42
CARPOOL SUPERVISION ...............................................................................................................................................................................42
SUPERVISION OF STAFF CHILDREN BEFORE/AFTER SCHOOL HOURS .....................................................................................................................43
VI. STUDENT HEALTH................................................................................................................................................................ 43
GENERAL STUDENT HEALTH .........................................................................................................................................................................43
STUDENT ILLNESS/ACCIDENT PROCEDURE ......................................................................................................................................................43
EPIPEN TRAINING ......................................................................................................................................................................................43
ACCIDENT REPORTS ....................................................................................................................................................................................44
CHILD ABUSE OR NEGLECT ...........................................................................................................................................................................44
CHILD PROTECTION TRAININGS.....................................................................................................................................................................44
SCHOOL SAFETY VIOLATIONS........................................................................................................................................................................44
STUDENT PRIVACY .....................................................................................................................................................................................44
Student Schoolwork and Grading ....................................................................................................................................................44
Printing and Transmitting Confidential Student Information ..........................................................................................................45
Photographs or Videos of Students ..................................................................................................................................................45
VII. ADMINISTRATIVE ............................................................................................................................................................... 45
OWNERSHIP OF CURRICULAR MATERIALS .......................................................................................................................................................45
EMPLOYEE COMPENSATION .........................................................................................................................................................................46
STAFF WORK SCHEDULE..............................................................................................................................................................................46
Required Attendance Events ............................................................................................................................................................46
American Preparatory Schools
Revised 08/2019
3
Staff Meetings ..................................................................................................................................................................................47
STAFF MAILBOXES .....................................................................................................................................................................................48
EXPECTATION OF PRIVACY ...........................................................................................................................................................................48
TECHNOLOGY USAGE POLICY .......................................................................................................................................................................48
COPIER AND SCHOOL EQUIPMENT USAGE ......................................................................................................................................................48
PURCHASING.............................................................................................................................................................................................48
SCHOOL PROPERTY.....................................................................................................................................................................................49
OTHER REIMBURSEMENT ............................................................................................................................................................................49
STAFF PARKING .........................................................................................................................................................................................49
FACILITY USAGE OUTSIDE OF SCHOOL HOURS ...................................................................................................................................................49
CLASSROOM INVENTORY .............................................................................................................................................................................49
END-OF-YEAR CHECKOUT.............................................................................................................................................................................50
VIII. HR POLICIES ...................................................................................................................................................................... 50
EQUAL EMPLOYMENT OPPORTUNITY (EEO) ...................................................................................................................................................50
IMMIGRATION AND EMPLOYMENT ELIGIBILITY .................................................................................................................................................50
AMERICANS WITH DISABILITIES ACT (ADA) ....................................................................................................................................................51
COMPLAINT PROCEDURE/DISPUTE RESOLUTION ..............................................................................................................................................51
HARASSMENT............................................................................................................................................................................................51
EMPLOYEE GRIEVANCE FORM ......................................................................................................................................................................52
IX. GENERAL EMPLOYMENT INFORMATION............................................................................................................................... 52
INTRODUCTORY PERIOD ..............................................................................................................................................................................52
NEW HIRE ACKNOWLEDGEMENT OF POLICIES .................................................................................................................................................53
FINGERPRINTING........................................................................................................................................................................................53
CPR CERTIFICATION/LICENSING REQUIREMENTS .............................................................................................................................................53
RULES OF CONDUCT ...................................................................................................................................................................................53
PROHIBITED CONDUCT................................................................................................................................................................................54
EMPLOYMENT CATEGORIES..........................................................................................................................................................................54
"AT-WILL" EMPLOYMENT STATEMENT ..........................................................................................................................................................55
CONFIDENTIAL INFORMATION ......................................................................................................................................................................55
PERSONNEL INFORMATION AND PRIVACY POLICY .............................................................................................................................................55
REDUCTION IN FORCE .................................................................................................................................................................................56
RESIGNATION OR JOB ABANDONMENT...........................................................................................................................................................56
YOUR WAGE .............................................................................................................................................................................................56
EQUIPMENT, TOOLS OR UNIFORMS ON LOAN .................................................................................................................................................56
X. HEALTH AND SAFETY ............................................................................................................................................................ 57
EMERGENCY RESPONSE PLAN.......................................................................................................................................................................57
BUILDING SECURITY....................................................................................................................................................................................57
SINGLE POINT OF ENTRY .............................................................................................................................................................................57
SECURITY CAMERAS AND RELEASE FORM .......................................................................................................................................................57
LIABILITY INSURANCE ..................................................................................................................................................................................57
SAFETY, INJURIES, AND RETURN TO WORK .....................................................................................................................................................58
Safety Rules ......................................................................................................................................................................................58
Injuries and Return to Work .............................................................................................................................................................58
EMPLOYEE HEALTH ALERTS..........................................................................................................................................................................58
HAZARDOUS CHEMICALS .............................................................................................................................................................................59
XI. PAY AND HOURS ................................................................................................................................................................. 59
WORK HOURS ...........................................................................................................................................................................................59
ATTENDANCE ............................................................................................................................................................................................59
TIME-KEEPING ..........................................................................................................................................................................................59
Overtime Pay and "Comp. Time" .....................................................................................................................................................60
PAYROLL DEDUCTIONS ................................................................................................................................................................................60
PAYDAY ...................................................................................................................................................................................................60
American Preparatory Schools
Revised 08/2019
4
PAID LEAVE ..............................................................................................................................................................................................60
Personal Leave .................................................................................................................................................................................60
Sick Leave .........................................................................................................................................................................................61
Jury and Witness Duty......................................................................................................................................................................61
Bereavement Leave ..........................................................................................................................................................................62
UNPAID LEAVE ..........................................................................................................................................................................................62
FAMILY AND MEDICAL LEAVE .......................................................................................................................................................................63
XII. BENEFIT PROGRAMS........................................................................................................................................................... 65
EMPLOYEE INSURANCE................................................................................................................................................................................65
INSURANCE BENEFITS SUMMARY ..................................................................................................................................................................65
XIII. RECEIPT OF STAFF HANDBOOK ........................................................................................................................................... 67
AT-WILL EMPLOYMENT STATEMENT .............................................................................................................................................................67
EXPECTATION OF PRIVACY STATEMENT ..........................................................................................................................................................67
XIV. APPENDIX A ...................................................................................................................................................................... 68
XV. EMPLOYEE GRIEVANCE FORM............................................................................................................................................. 68
American Preparatory Schools
Revised 08/2019
5
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