American Preparatory Academy Staff ... - Draper 2 Campus

American Preparatory Academy

Staff Manual

2019-2020

** Information in this Manual is deemed accurate, but may be subject to change. **

American Preparatory Schools

Revised 08/2019

1

TABLE OF CONTENTS

I. APA POLICIES ........................................................................................................................................................................ 16

A.

STAFF CODE OF CONDUCT .................................................................................................................................................................16

Behavior ...........................................................................................................................................................................................16

Staff Dress Code ...............................................................................................................................................................................17

Professional Staff Interaction...........................................................................................................................................................17

II. GENERAL COMMUNICATION................................................................................................................................................. 18

COMMUNICATION POLICY ...........................................................................................................................................................................18

B.

STAFF/OUTSIDE COMMUNICATION .....................................................................................................................................................19

1.

Third-Party Communication ...................................................................................................................................................19

2.

Personal Communication .......................................................................................................................................................19

3.

Staff/Student Communication................................................................................................................................................20

4.

Staff/Administrative Communication.....................................................................................................................................22

5.

Student/Parent Communication.............................................................................................................................................23

6.

Office Hours during Carpool ...................................................................................................................................................23

7.

Professional Development ......................................................................................................................................................23

C.

PERFORMANCE EVALUATIONS.............................................................................................................................................................25

D.

STAFF GUIDANCE FOR THOSE WITH CHILDREN ENROLLED AT AMERICAN PREP ..............................................................................................25

III. INSTRUCTION AND ACADEMICS ........................................................................................................................................... 26

CLASSROOM ORGANIZATION........................................................................................................................................................................26

General .............................................................................................................................................................................................26

Student Files .....................................................................................................................................................................................26

Red Health Files ................................................................................................................................................................................26

Furnishings .......................................................................................................................................................................................26

Teacher Valuables ............................................................................................................................................................................27

Seating .............................................................................................................................................................................................27

Walls.................................................................................................................................................................................................27

Bulletin Boards .................................................................................................................................................................................27

Materials ..........................................................................................................................................................................................27

STUDENT ORGANIZATION ............................................................................................................................................................................28

Dockets .............................................................................................................................................................................................28

Learning Plans ..................................................................................................................................................................................28

STUDENT DAILY ATTENDANCE ......................................................................................................................................................................29

INTRODUCTORY MEETINGS WITH PARENTS AND STUDENTS................................................................................................................................29

Elementary Teacher Meet and Greet ...............................................................................................................................................29

Secondary Orientation Day ..............................................................................................................................................................29

Parent Orientation Night .................................................................................................................................................................29

Teacher Initial Newsletter to Parents ..............................................................................................................................................30

Response to Parent Inquiries............................................................................................................................................................31

WEEKLY GRADE UPDATES ...........................................................................................................................................................................31

Secondary Progress Reports.............................................................................................................................................................31

Homework Response Forms .............................................................................................................................................................31

GRADING .................................................................................................................................................................................................31

Report Cards.....................................................................................................................................................................................31

PARENT-TEACHER CONFERENCES ..................................................................................................................................................................32

VOLUNTEERS ¨C ACADEMIC SUPPORT TEAMS (AST)..........................................................................................................................................32

SCHEDULES AND TRANSITIONS......................................................................................................................................................................32

Wednesday and Thursday Schedule ................................................................................................................................................32

APA ACADEMIC GUIDE...............................................................................................................................................................................33

DAILY/WEEKLY LESSON PLANS .....................................................................................................................................................................33

American Preparatory Schools

Revised 08/2019

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CULMINATING ACTIVITIES ............................................................................................................................................................................33

Major Culminating Activities............................................................................................................................................................33

Minor Culminating Activities ............................................................................................................................................................33

Elementary Year End Culminating Show What You Know ...............................................................................................................33

VISUAL MEDIA USAGE ................................................................................................................................................................................33

FIELD TRIPS ..............................................................................................................................................................................................34

Driver Certification ...........................................................................................................................................................................34

Transportation Request Forms.........................................................................................................................................................34

Travel Authorization.........................................................................................................................................................................35

Mileage Reimbursement ..................................................................................................................................................................35

STUDENT ASSEMBLIES AND AWARDS .............................................................................................................................................................35

Elementary Weekly and Monthly Award Assemblies ......................................................................................................................35

Show What You Know ......................................................................................................................................................................35

SUBJECT AREA GROUPS ..............................................................................................................................................................................36

READING UNIVERSITY .................................................................................................................................................................................36

SPECIAL EDUCATION ...................................................................................................................................................................................36

TESTING ...................................................................................................................................................................................................37

SUBSTITUTE TEACHERS................................................................................................................................................................................37

COMMITMENT TO INSTRUCTION ...................................................................................................................................................................37

THE SECONDARY AMBASSADOR PROGRAM .....................................................................................................................................................38

IV. BEHAVIOR & CLASSROOM MANAGEMENT, STUDENT MOTIVATION ...................................................................................... 38

CHAMPS ................................................................................................................................................................................................38

STUDENT DISCIPLINE GRADES K-6 ................................................................................................................................................................38

Card Chart ........................................................................................................................................................................................38

STUDENT DISCIPLINE GRADES 7-12 ..............................................................................................................................................................39

Minor and Major Infractions............................................................................................................................................................39

Student Dress Code ..........................................................................................................................................................................40

School Cleanliness and Order ...........................................................................................................................................................40

V. STUDENT SUPERVISION ........................................................................................................................................................ 41

GENERAL SUPERVISION ...............................................................................................................................................................................41

PLAYGROUND SUPERVISION .........................................................................................................................................................................41

Playground Equipment General Rules .............................................................................................................................................41

STUDENT LUNCHTIME SUPERVISION ..............................................................................................................................................................42

CARPOOL SUPERVISION ...............................................................................................................................................................................42

SUPERVISION OF STAFF CHILDREN BEFORE/AFTER SCHOOL HOURS .....................................................................................................................43

VI. STUDENT HEALTH................................................................................................................................................................ 43

GENERAL STUDENT HEALTH .........................................................................................................................................................................43

STUDENT ILLNESS/ACCIDENT PROCEDURE ......................................................................................................................................................43

EPIPEN TRAINING ......................................................................................................................................................................................43

ACCIDENT REPORTS ....................................................................................................................................................................................44

CHILD ABUSE OR NEGLECT ...........................................................................................................................................................................44

CHILD PROTECTION TRAININGS.....................................................................................................................................................................44

SCHOOL SAFETY VIOLATIONS........................................................................................................................................................................44

STUDENT PRIVACY .....................................................................................................................................................................................44

Student Schoolwork and Grading ....................................................................................................................................................44

Printing and Transmitting Confidential Student Information ..........................................................................................................45

Photographs or Videos of Students ..................................................................................................................................................45

VII. ADMINISTRATIVE ............................................................................................................................................................... 45

OWNERSHIP OF CURRICULAR MATERIALS .......................................................................................................................................................45

EMPLOYEE COMPENSATION .........................................................................................................................................................................46

STAFF WORK SCHEDULE..............................................................................................................................................................................46

Required Attendance Events ............................................................................................................................................................46

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Staff Meetings ..................................................................................................................................................................................47

STAFF MAILBOXES .....................................................................................................................................................................................48

EXPECTATION OF PRIVACY ...........................................................................................................................................................................48

TECHNOLOGY USAGE POLICY .......................................................................................................................................................................48

COPIER AND SCHOOL EQUIPMENT USAGE ......................................................................................................................................................48

PURCHASING.............................................................................................................................................................................................48

SCHOOL PROPERTY.....................................................................................................................................................................................49

OTHER REIMBURSEMENT ............................................................................................................................................................................49

STAFF PARKING .........................................................................................................................................................................................49

FACILITY USAGE OUTSIDE OF SCHOOL HOURS ...................................................................................................................................................49

CLASSROOM INVENTORY .............................................................................................................................................................................49

END-OF-YEAR CHECKOUT.............................................................................................................................................................................50

VIII. HR POLICIES ...................................................................................................................................................................... 50

EQUAL EMPLOYMENT OPPORTUNITY (EEO) ...................................................................................................................................................50

IMMIGRATION AND EMPLOYMENT ELIGIBILITY .................................................................................................................................................50

AMERICANS WITH DISABILITIES ACT (ADA) ....................................................................................................................................................51

COMPLAINT PROCEDURE/DISPUTE RESOLUTION ..............................................................................................................................................51

HARASSMENT............................................................................................................................................................................................51

EMPLOYEE GRIEVANCE FORM ......................................................................................................................................................................52

IX. GENERAL EMPLOYMENT INFORMATION............................................................................................................................... 52

INTRODUCTORY PERIOD ..............................................................................................................................................................................52

NEW HIRE ACKNOWLEDGEMENT OF POLICIES .................................................................................................................................................53

FINGERPRINTING........................................................................................................................................................................................53

CPR CERTIFICATION/LICENSING REQUIREMENTS .............................................................................................................................................53

RULES OF CONDUCT ...................................................................................................................................................................................53

PROHIBITED CONDUCT................................................................................................................................................................................54

EMPLOYMENT CATEGORIES..........................................................................................................................................................................54

"AT-WILL" EMPLOYMENT STATEMENT ..........................................................................................................................................................55

CONFIDENTIAL INFORMATION ......................................................................................................................................................................55

PERSONNEL INFORMATION AND PRIVACY POLICY .............................................................................................................................................55

REDUCTION IN FORCE .................................................................................................................................................................................56

RESIGNATION OR JOB ABANDONMENT...........................................................................................................................................................56

YOUR WAGE .............................................................................................................................................................................................56

EQUIPMENT, TOOLS OR UNIFORMS ON LOAN .................................................................................................................................................56

X. HEALTH AND SAFETY ............................................................................................................................................................ 57

EMERGENCY RESPONSE PLAN.......................................................................................................................................................................57

BUILDING SECURITY....................................................................................................................................................................................57

SINGLE POINT OF ENTRY .............................................................................................................................................................................57

SECURITY CAMERAS AND RELEASE FORM .......................................................................................................................................................57

LIABILITY INSURANCE ..................................................................................................................................................................................57

SAFETY, INJURIES, AND RETURN TO WORK .....................................................................................................................................................58

Safety Rules ......................................................................................................................................................................................58

Injuries and Return to Work .............................................................................................................................................................58

EMPLOYEE HEALTH ALERTS..........................................................................................................................................................................58

HAZARDOUS CHEMICALS .............................................................................................................................................................................59

XI. PAY AND HOURS ................................................................................................................................................................. 59

WORK HOURS ...........................................................................................................................................................................................59

ATTENDANCE ............................................................................................................................................................................................59

TIME-KEEPING ..........................................................................................................................................................................................59

Overtime Pay and "Comp. Time" .....................................................................................................................................................60

PAYROLL DEDUCTIONS ................................................................................................................................................................................60

PAYDAY ...................................................................................................................................................................................................60

American Preparatory Schools

Revised 08/2019

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PAID LEAVE ..............................................................................................................................................................................................60

Personal Leave .................................................................................................................................................................................60

Sick Leave .........................................................................................................................................................................................61

Jury and Witness Duty......................................................................................................................................................................61

Bereavement Leave ..........................................................................................................................................................................62

UNPAID LEAVE ..........................................................................................................................................................................................62

FAMILY AND MEDICAL LEAVE .......................................................................................................................................................................63

XII. BENEFIT PROGRAMS........................................................................................................................................................... 65

EMPLOYEE INSURANCE................................................................................................................................................................................65

INSURANCE BENEFITS SUMMARY ..................................................................................................................................................................65

XIII. RECEIPT OF STAFF HANDBOOK ........................................................................................................................................... 67

AT-WILL EMPLOYMENT STATEMENT .............................................................................................................................................................67

EXPECTATION OF PRIVACY STATEMENT ..........................................................................................................................................................67

XIV. APPENDIX A ...................................................................................................................................................................... 68

XV. EMPLOYEE GRIEVANCE FORM............................................................................................................................................. 68

American Preparatory Schools

Revised 08/2019

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