ALASKA ASSOCIATION OF MUNICIPAL CLERKS 54th Annual ...

ALASKA ASSOCIATION OF MUNICIPAL CLERKS 54th Annual Athenian, Academy and Conference November 16 ? 19, 2019 Hotel Captain Cook ? Anchorage, Alaska

August 6, 2019

Dear AAMC Members and Interested Guests:

I am pleased to invite you to the Alaska Association of Municipal Clerks (AAMC) 54th Annual Conference! This wonderful educational and networking opportunity will be held November 16-19, 2019 at the Hotel Captain Cook in Anchorage, Alaska.

The theme for this year's conference is Fly Beyond Your Comfort Zone! Taking a risk and stepping outside our comfort zone is scary and often makes us feel anxious. Believe me, I get it! However, I encourage you to remember some of the best things happen outside our comfort zone; amazing opportunities that challenge us and help us grow.

The AAMC committees have put in a tremendous amount of work to bring us a fantastic lineup of sessions and events. I am excited to announce a special learning opportunity this year - an Athenian Dialogue! Stephanie D. Smith, City Clerk of the City of Murrieta, CA and current President for the California City Clerks Association, will facilitate a conversation on the book Year of Yes. And, we have another treat in store for our full-day Academy. Matt Booth, internationally known attitude expert, will provide us with some tools for our toolbox related to goal setting, communicating, and staying positive. Matt was the keynote speaker for this year's IIMC Conference in Birmingham. He was phenomenal! Ok, I could go on and on about the session lineup, but you get the hint. A fun and wonderful experience full of learning opportunities awaits you!

Enclosed you will find information on travel and hotel, the Athenian, Academy, Education Sessions, and special evening events. You may register for the conference using the attached registration form or you may register on our website at:



Don't forget to take advantage of the early registration discount for AAMC Members. On behalf of the AAMC Executive Board and committees we look forward to seeing you in November! Please don't hesitate to call me if you have questions. I can be reached at 907-747-1811 or email: sara.peterson@.

Sara Peterson, MMC AAMC President 2018-2019

JOIN US! Meet and reconnect with Alaska Clerks, share experiences and bring home new ideas! Conference topics include Elections Update, Public Records Requests, Records Management, Legal Issues, and a full day session on Security, Risk, and Threat Assessment. Conference attendance earns 2 CMC "Experience" or 2 MMC "Professional/Social" points towards IIMC Certification. The conference takes place Monday and Tuesday, November 18 & 19. The registration fee is $400 for members and $450 for non-members.

REGISTER EARLY AND SAVE! AAMC Members, register by October 18 and save $50 on the conference fee by registering early. Pre-registration ensures that meals are ordered for you and that conference materials are ready.

ATHENIAN DIALOGUE Saturday, November 16 Stephanie Smith, MMC, will facilitate an Athenian Dialogue. The book is Year of Yes by Shonda Rhimes. Participants who attend and complete the assessment tool will receive 3 education points for the Athenian Dialogue. Participants must purchase the book separately and read it prior to attendance. Lunch is included in the $125 registration fee. Limited to 30 participants.

ACADEMY This year's Academy session on Sunday, November 17 features Matt Booth, who will present "Attitude, Communication, and Goal Setting". He wants you to Gain Altitude with Attitude! For completing this IIMCsanctioned 6-hour class, you will earn 3 CMC or 3 MMC "Education" points after submitting a written assessment. Plated breakfast and lunch buffet are included in the $175 registration fee.

LODGING RESERVATIONS Make your reservations now! Rooms at the Captain Cook Hotel have been blocked for all associations, but you must request the AML room block name "AML 2019" in order to receive the conference rates. Call the toll free number 1-800-843-1950. The conference rate is $105.00 Single/double. Rate does not include 12% tax. It does include complimentary use of the Hotel Athletic Club. The cut-off date is Saturday, October 1 8 , 2 0 1 9 . The room block will be released to the general public after this date.

AIRLINES Alaska Airlines: A 7% discount is available on all regular Alaska Airlines fares to Anchorage. Discount Code ECMC623 has been activated and is available for booking. To use the code, go online to and input the discount code when searching for flights. The discount will be applied to any flights meeting the contract parameters. By clicking the "?" next to the discount code box after entering the code you may view a detailed description of the rules. You and your guests may also use the Discount Code by calling Alaska Airlines Group Desk; however a $15.00 per person ticketing fee will apply.

RENTAL CARS Hertz Rental Car is offering discounted rates during the conference. Call 1-800-654-2240 or book online at using code: CV# 022L5645. Please visit for a complete list of rates.

PARKING/Wi-Fi There is a parking garage next to the Captain Cook that charges $25 per day and the hotel offers valet parking for $36 per day. Wi-Fi service is free for guests staying at the Captain Cook Hotel.

MEALS Meals are included in the full conference registration fee. This year we will provide breakfast and lunch on Monday and Tuesday; afternoon snacks, and Annual Banquet Tuesday evening. Please indicate on the registration form if you have special dietary needs. Guest(s) are welcome to join you for conference meals. Please select those meals under "Food ? Single Event Registration" on the registration form and be sure to include your payment.

PRESIDENT RECEPTION! Monday night there will be a fun-filled evening with our exhibitors held in the Endeavor Room. Come enjoy the delicious appetizers during this fun and social event, "Vendor Speed Dating". Don't miss out!

CONFERENCE ATTIRE Academy, conference and event attire will be business casual. For the Tuesday night Banquet, please wear whatever makes you happy from sparkles to jeans or anywhere in-between!

Alaska Association of Municipal Clerks

Athenian Dialogue

Saturday, November 16, 2019 9:00 a.m.--3:30 p.m., Hotel Captain Cook

Please join us for this special learning opportunity!

Dialogues are conversations that go beyond the usual knowledge recall and application process familiar to all municipal clerks in training seminars. They are unique because they explore leadership principles and practice,

drawing on the insights contained in a book that all participants have read.

ABOUT THE BOOK The talented creator of Grey's Anatomy and Scandal and executive producer of How to Get Away With Murder chronicles how saying YES for one year changed her life--and how it can change yours too. With three hit shows on television and three children at home, Shonda Rhimes had lots of good reasons to say NO when an unexpected invitation arrived. Hollywood party? No. Speaking engagement? No. Media appearances? No. And there was the side-benefit of saying No for an introvert like Shonda: nothing new to fear. Then Shonda's sister laid down a challenge: just for one year, try to say YES to the unexpected invitations that come your way. Shonda reluctantly agreed--and the result was nothing short of transformative. In Year of Yes, Shonda Rhimes chronicles the powerful impact saying yes had on every aspect of her life--and how we can all change our lives with one little word. Yes.

ABOUT THE FACILITATOR Stephanie D. Smith, City Clerk of the City of Murrieta, is a Master Municipal Clerk and serves on the Executive Board of the City Clerk's Association of California. She has nearly 30 years of experience in local government, and has worked for the cities of Paramount, Perris, Lake Forest, and Murrieta. Stephanie holds a Bachelor's Degree in Management and is a 30th Anniversary Year graduate of the Leadership Program through Continuing Education for Public Officials, and is also a graduate of the CEPO Training for Trainers Program. Stephanie is the author of over 150 published articles on a variety of topics including workplace change initiatives, personnel issues, business management, work/life balance, and financial planning. Stephanie is the past President of the Southern California-Inland Empire Chapter of the Association of Records Managers and Administrators (ARMA), and is a member of the Municipal Management Association of Southern California and Women Leading Government. Stephanie is currently the President for the California City Clerks Association.

REGISTRATION

$125 including plated lunch; Limit of 30 participants.

To register: Check the Athenian Dialogue box when you register for the AAMC annual conference.

EDUCATION POINTS

3 CMC/MMC points upon completion of a Learning Assessment.

QUESTIONS? Contact Emily Deach, CMC, at e.deach@.

GAIN ALTITUDE WITH ATTITUDE

AAMC 2019 ACADEMY

November 17, 2019

Chase your dreams of being in control with Matt Booth, Attitude Expert.

Learn to set goals, communicate, and stay positive in your personal and professional life.

You determine where you are going! This session will provide you with tools

to get there.

November 16-19 Education Session Overview

Saturday, November 16 - Athenian Dialogue Stephanie Smith, MMC, City Clerk for the City of Murrieta and President of the California City Clerks Association, will facilitate an Athenian Dialogue on Saturday, November 16. Participants will discuss Year of Yes by Shonda Rhimes, a book that chronicles the powerful impact saying YES had on every aspect of Rhimes' life, and how we can all change our lives by following her example. Athenian Dialogues explore leadership principles and practice by drawing on insights contained in the book, which is read ahead of time by participants. Attendees who complete the assessment tool will receive 3 education points for the Athenian Dialogue. Limited to 30 participants. See the attached flyer for more information.

Sunday, November 17 - Academy Our full-day academy will be held on Sunday, November 17, with Matt Booth entitled, "Attitude, Communication, and Goal Setting". Mr. Booth is an internationally known attitude expert, and was the keynote speaker for this year's IIMC Conference in Birmingham, Alabama. Attendees who complete the assessment tool will receive 3 education points for the academy. See the attached flyer for more information.

Monday, November 18 Conference - Concurrent Sessions Monday, November 18 will include current issue topics in a variety of forms including YOUR CHOICE of concurrent breakout sessions. On the registration form, choose between:

Elections Update - Gail Fenumiai, Alaska

Public Records Requests ? A legal expert

Elections Executive Director will provide an

will provide best practices on processing

update on all things elections, including the OR requests for records and information.

new election equipment.

And choose between:

Records Management - Jennifer Treadway,

Legal Issues ? A panel of municipal

Alaska State Records Manager, will present

attorneys will provide insights and

on vital records and disaster recovery, with OR guidance on Administrative Appeals, the

examples from the recent Anchorage

Open Meetings Act, Ethics and Conflicts

earthquake.

of Interest.

We will end Monday with clerk-led roundtable discussions called "Power Talk" with various topics including: PIO/Social media; Agenda management; Meeting notices and OMA; Initiative petitions; Alcohol and marijuana licensing; Title 29; Continuing education/Certification.

Tuesday, November 19 Conference - General Sessions With the opportunity of obtaining 3 Education points on Tuesday there is an in-depth full-day general session on "Security, Risk, and Threat Assessment". This will be presented by Dr. Maura Kane, Psy.D, licensed clinical forensic psychologist, and Maureen Kane, R.N., B.S.N., Institute Director of technical training for clerks in association with IIMC, University of California, Riverside.

ALASKA ASSOCIATION OF MUNICIPAL CLERKS 54th Annual Academy and Conference November 16-19, 2019 Captain Cook Hotel, Anchorage, Alaska

Name: ______________________________________________ Title: _____________________________________

Municipality: ________________________________________ Certification: CMC MMC None

Mailing Address: ________________________________________________________________________________

Phone: _______________________________ Email: __________________________________________________

Is this your first AAMC Conference? Yes No

QTY. EDUCATIONAL EVENT REGISTRATION

______ Athenian Dialogue ? Year of Yes by Shonda Rhimes, facilitated by Stephanie Smith $125

Saturday, November 16 (plated lunch included)

______ AAMC Academy ? "Gain Altitude with Attitude" by Matt Booth

Sunday, November 17 (plated breakfast & buffet lunch included) and meet and greet.

$175

______

AAMC/Region IX Member Full Conference Registration (not including Academy)

$400

Full registration includes all education sessions on Monday and Tuesday; Breakfast and Lunch

on Monday and Tuesday; President/Vendor Reception on Monday and the Banquet on Tuesday.

Concurrent sessions are being offered on Monday. Please select the morning session and afternoon session that you will attend:

? 10:00 am to11:45 am Session options: _____Elections Update or _____Public Record Requests ? 1:00 pm to 3:00 pm Session options: _____ Records Management or _____ Legal Issues

______ Early-Bird Registration Credit for Conference Fee only if registered before October 18 -$50

Total Member Conference Fees Due

$

______ ______ ______

Non-Member Full Conference Registration Same package as noted above. One-Day Registration for Monday Includes education sessions, breakfast & lunch. One-Day Registration for Tuesday Includes education sessions, breakfast & lunch.

$450 $200 $200

Total Non-Member/Single Event Registration Due

$ _______

Handout Materials All session handout materials will be available for download by November 12, 2019. Paper

copies will not be available at the conference, if you want paper copies please be sure and download, print and bring them with you.

Please see next page >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Food ? Single Event Registration (For guests/those not registering for educational sessions above)

______ Saturday Lunch (Athenian Dialogue)

$35

______ Sunday Breakfast (Academy Session)

$30

______ Sunday Lunch (Academy Session)

$45

______ Monday Breakfast

$30

______ Monday Lunch

$40

______ Monday President/Vendor Reception

$40

______ Tuesday Breakfast

$30

______ Tuesday Lunch

$35

______ Tuesday Banquet

$80

Total Food-Single Event Registration Due

$

Please indicate any dietary restrictions you may have (vegan, vegetarian, etc.): __________________________

_______________________________________________________________________________________________________

Register and submit payment on our website at or submit completed registration forms and payment by mail or fax to: Alaska Association of Municipal Clerks, c/o Alaska Municipal League, One Sealaska Plaza, Suite 200 Juneau, AK 99801, (907) 463-5480. (We don't recommend e-mailing credit card information) -Check Enclosed or -Visa -M/C Number: ____________________________________________________________

Exp. Date: ___________________ Amount: $_______________________

Name as it appears on the card: _______________________________________________________________________

Card billing address: ___________________________________________________________________________________

I authorize AAMC/AML to charge the referenced account in the amount listed above.

______________________________________ Authorized Signature

_______________________________________ Printed Name

__________ Date

CANCELLATION POLICY:

Cancellations or changes must be made in writing and received by mail, email or fax no later than Friday, November 1, 2019. No refunds will be made for "no-shows" or cancellations after this date. "No-shows" will be billed for the full amount. AAMC is not responsible for cancellations due to weather. If you have any questions, please contact Betty Svensson at (907) 586-1325 or betty@

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