ManagingGrades - Aspen: Log On

Managing Grades

User Guide Version 6.6



Copyright ? 2022 by X2 Development Corporation, part of Follett School Solutions, LLC. No part of this publication may be reproduced or distributed in any form or by any means without the prior written consent of the publisher. Version 6.6

Table of Contents

Managing Grades

5

Setting Up Grades

5

Define and Set the District School Year

5

Create District Grade Term Definitions

6

Define Grade Term Dates for a School

7

Define Grade Scales in the District View

8

Define Grade Preferences

9

Review and Edit Average Calculations' Details

21

Creating District Transcript Definitions for Schools

23

Creating District or Intermediate Organization Assessment Definitions for Schools

34

Creating Qualification Lists

41

Grade Post Controls

43

Locked Grade Terms

44

Hide Courses From Grade Input

45

Create an Override for a Grade Scale's Grade

46

Standards-Based Grades

48

Reporting Standards vs. Learning Standards

50

Using Learning Standards

52

Using Rubrics to Assess Student Progress

55

Standards-Based Report Cards

67

Elementary Scheduling Configuration

69

Setting Up and Calculating GPAs

71

Create a GPA Definition

71

Define Point Values for a GPA

75

Define Grades Columns for a GPA

76

Link GPAs to Courses in the School View

78

View GPA Adjustments in the School View

79

Run the Grade Point Averages Report

80

View GPA Results in the School View

82

View and Adjust a Student's Grade Point Summary

82

Entering Grades

83

Managing Grades in the Office

83

Using the Teacher Gradebook in the Staff View

117

There are two ways teacher grade scales can work with your district's grade scale:

119

Troubleshooting Grades

146

Incorrect grade levels on student transcript records

147

Report card does not display grade/comment

147

Student has no GPA/rank

148

Index

150

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Managing Grades

Managing Grades

Use Aspen to enter student grades, and print report cards and transcripts. Before you can enter student grades, you must set up grade information in your system. Then, teachers can enter and post grades for their classes in the Staff view, or administrative staff members can enter student grades in the office. After teachers post their grades, office staff can view and edit the grades, as well as print report cards and transcripts. You can also use rubrics to assess student progress and align them with learning standards. Then, you can assign rubrics to courses so that teachers can create and score assignments aligned to rubrics to assess proficiency in a subject area.

Setting Up Grades

Entering grades in the Staff view in Aspen IMS provides your teachers with a one-stop application for managing their classroom content and tracking their students' progress. Before teachers can enter grades for students, you need to set up grade information that is specific to your district, and each school in your district. Do the following:

1. Create the school year. 2. Create grade term definitions. 3. Define grade scales. 4. Create transcript definitions. 5. Create qualification lists (optional).

Then, you can enter grades, and set up report cards and transcripts. Or, your entire district, or specific schools within your district might use standards-based grades in Aspen.

Note: Follett advises against modifying grade terms, grade scales, and transcript definition columns once your school year begins. Making changes after teachers have entered assignment data in their Gradebooks, or schools have generated grading reports (progress reports, report cards) can cause unexpected issues. If you must make any changes to grade terms, grade scales, or transcript definitions, increased testing of all reports and views that use transcript data is strongly recommended.

Define and Set the District School Year

Define the dates of your school year. Aspen references these dates when you create school calendars, grading terms, and school schedules. To define the school year for your district: 1. Log on to the District view. 2. Select District > School Years. The School Years page appears.

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