ManagingGrades - Aspen: Log On
Managing Grades
User Guide Version 6.6
Copyright ? 2022 by X2 Development Corporation, part of Follett School Solutions, LLC. No part of this publication may be reproduced or distributed in any form or by any means without the prior written consent of the publisher. Version 6.6
Table of Contents
Managing Grades
5
Setting Up Grades
5
Define and Set the District School Year
5
Create District Grade Term Definitions
6
Define Grade Term Dates for a School
7
Define Grade Scales in the District View
8
Define Grade Preferences
9
Review and Edit Average Calculations' Details
21
Creating District Transcript Definitions for Schools
23
Creating District or Intermediate Organization Assessment Definitions for Schools
34
Creating Qualification Lists
41
Grade Post Controls
43
Locked Grade Terms
44
Hide Courses From Grade Input
45
Create an Override for a Grade Scale's Grade
46
Standards-Based Grades
48
Reporting Standards vs. Learning Standards
50
Using Learning Standards
52
Using Rubrics to Assess Student Progress
55
Standards-Based Report Cards
67
Elementary Scheduling Configuration
69
Setting Up and Calculating GPAs
71
Create a GPA Definition
71
Define Point Values for a GPA
75
Define Grades Columns for a GPA
76
Link GPAs to Courses in the School View
78
View GPA Adjustments in the School View
79
Run the Grade Point Averages Report
80
View GPA Results in the School View
82
View and Adjust a Student's Grade Point Summary
82
Entering Grades
83
Managing Grades in the Office
83
Using the Teacher Gradebook in the Staff View
117
There are two ways teacher grade scales can work with your district's grade scale:
119
Troubleshooting Grades
146
Incorrect grade levels on student transcript records
147
Report card does not display grade/comment
147
Student has no GPA/rank
148
Index
150
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Managing Grades
Managing Grades
Use Aspen to enter student grades, and print report cards and transcripts. Before you can enter student grades, you must set up grade information in your system. Then, teachers can enter and post grades for their classes in the Staff view, or administrative staff members can enter student grades in the office. After teachers post their grades, office staff can view and edit the grades, as well as print report cards and transcripts. You can also use rubrics to assess student progress and align them with learning standards. Then, you can assign rubrics to courses so that teachers can create and score assignments aligned to rubrics to assess proficiency in a subject area.
Setting Up Grades
Entering grades in the Staff view in Aspen IMS provides your teachers with a one-stop application for managing their classroom content and tracking their students' progress. Before teachers can enter grades for students, you need to set up grade information that is specific to your district, and each school in your district. Do the following:
1. Create the school year. 2. Create grade term definitions. 3. Define grade scales. 4. Create transcript definitions. 5. Create qualification lists (optional).
Then, you can enter grades, and set up report cards and transcripts. Or, your entire district, or specific schools within your district might use standards-based grades in Aspen.
Note: Follett advises against modifying grade terms, grade scales, and transcript definition columns once your school year begins. Making changes after teachers have entered assignment data in their Gradebooks, or schools have generated grading reports (progress reports, report cards) can cause unexpected issues. If you must make any changes to grade terms, grade scales, or transcript definitions, increased testing of all reports and views that use transcript data is strongly recommended.
Define and Set the District School Year
Define the dates of your school year. Aspen references these dates when you create school calendars, grading terms, and school schedules. To define the school year for your district: 1. Log on to the District view. 2. Select District > School Years. The School Years page appears.
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