Update on HawaiiPay Project Status for Converting State of ...

Department of Accounting and General Services

in coordination with the Office of Enterprise Technology Services

Update on HawaiiPay Project Status for Converting State of

Hawaii Payroll System

Board of Education Financial

Infrastructure Committee

March 13, 2018

Agenda

? Project Goals ? Project Status & Timeline ? Testing, Training & Business Process Activities ? Employee Preparation Activities ? Enterprise Service Center ? Union Outreach ? Phase II Modernization

March 13, 2018 Board of Education Financial Infrastructure Committee Update

2

HawaiiPay Project Goals

? The Enterprise Payroll and Time & Attendance Modernization (HawaiiPay) project is led by the Department of Accounting and General Services (DAGS) Accounting Division in partnership with the Office of Enterprise Technology Services.

? The HawaiiPay project launched in November 2016 to modernize payroll and time & attendance systems to provide greater functionality and efficiencies in serving more than 75,000 full- and part-time employees statewide.

? The project represents a significant opportunity to further transform the culture of government to embrace and accelerate the adoption of more efficient, less paper-dependent ways of doing business.

? System will be called the Hawaii Information Portal (HIP).

March 13, 2018 Board of Education Financial Infrastructure Committee Update

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Phase I: Payroll System Modernization Projected Deployment Dates & Groups

Jan 2018

April/May 2018

July/Aug 2018

Oct/Nov 2018

Planning

Design/ Build

Test

Deployment Group 1

Deployment Group 2

Deployment Group 3

March 13, 2018 Board of Education Financial Infrastructure Committee Update

1. -Department

2. -Remaining Executive 3. -Department of Education

of Accounting & Branch Agencies

and designated Charter

General Services including Hawaii State Schools

-Department of

Public Library System -University of Hawaii

Human Resources -Hawaii Health Systems

Development

Corporation

-Judiciary

-Legislature

-Office of Hawaiian

Affairs

4

Projected Timeline 3/13/18

2017

2018

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Release 5

SYS TST INT TST

Parallel Test

Core Payroll

Release 6

SYS TST INT TST UAT

Parallel Test

Go Live1

End User Training

Release 7

SYS TST INT TST UAT

Parallel Test

Go Live 2

End User Training

Release 8

SYS TST INT TST UAT

Release 9

Parallel Test

Go Live 3

End User Training

March 13, 2018 Board of Education Financial Infrastructure Committee Update

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