RECRUITMENT documentation - DFAT
Australian Embassy, BrazilDepartment of Foreign Affairs and TradeRECRUITMENT documentationTitle: Protocol, Consular and Passport OfficerStatus: Permanent Agency/Branch/Work Unit: DFAT Applications to be emailed to: brasilia.hr@.auHard copy applications will not be acceptedApplications opening date: 1/10/2020Applications closing Date: 09/10/2020Salary:BRL 6,677.00 (gross salary per month) WLS Level:LE.4.1Language All documents for this position will be available only in English and the selection process – including the interview and test - will also be in English.Eligibility Only persons who can demonstrate a lawful right to work in Brazil will be considered for this vacancy. The Australian Embassy is unable to sponsor candidates for work visas and all relocation costs are at the expense of the officer, including travel, personal effects and accommodation in Brasilia. Position OverviewThe role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. The Protocol, Consular and Passport Officer provides a range of support services to Australian diplomats and facilitates communications with the Brazilian Ministry of Foreign Affairs and local authorities. The position also provides consular and passport services to Australian citizens living and travelling in Brazil. The position is part of the Corporate team and also assists with HR functions at the Embassy.The key responsibilities for this position include, but are not limited to:Manage all protocol matters including Australian and Brazilian requirements for the arrival and departure of Australian diplomats. Liaise with local authorities to arrange employment visas, Diplomatic Identify Cards, and officers’ household effects.Manage the Embassy’s Third Person Note procedure and system, including preparing drafts when required.Develop and maintain a strong network of key contacts with local authorities and organisations relating to protocol, consular and passport matters.Under limited guidance, proactively provide a range of consular and passport services to Australian citizens in accordance with departmental guidelines and relevant legislations, including timely reporting of cases and statistics.Provide timely and accurate advice on consular and passport enquiries, including in person, by telephone and by mail.Provide timely and accurate advice to Post Management on changes in local legislations and decrees in relation to Brazil’s domestic situation, borders, and other related matters. Provide back-up HR support and other duties to the Corporate Services Team, including preparing locally engaged staff (LES) salaries , conditions of service benefits, leave and attendance, insurance, taxation and superannuationSelection CriteriaDemonstrated ability to accurately interpret policies and legislations and apply themDemonstrated ability to undertake research and analytical tasks to make appropriate recommendationsHigh level of initiative and ability to work independently within a small teamExcellent written and oral communication skills and an ability to translate and interpret between English and PortugueseStrong sound judgement, client liaison and organisational skillsAbility to establish and maintain effective stakeholder relationshipsDemonstrated ability to prioritise and meet tight deadlines while maintaining the accuracy of data and informationProficiency in Microsoft Office software applications.DesirableRelevant qualifications and/or at least two years’ working experience in a relevant field, involving government, administration or customer serviceApplicationIn order to ensure that your application is eligible for consideration, please provide: a Curriculum Vitae (CV); contact details for two referees; and a one page pitch of no more than 400 words Curriculum VitaeApplicants should prepare a curriculum vitae (maximum two pages) outlining personal details, relevant work experience, educational qualifications and skills. The Australian Embassy will not provide a template for the curriculum vitae.Contact details for two refereesBoth references should be from professional or academic referees who can support the application If you are currently employed, one must be your current supervisor. We will seek your prior approval before contacting them.The One Page PitchApplicants should prepare a one page pitch of no more than 400 words outlining how their skills, experience and qualifications makes them the best person for the job. The pitch should focus on how the applicant’s skills, knowledge, experience and qualifications are applicable to the key responsibilities and selection criteria of the role. Beyond this, the pitch could also outline what the applicant can offer the embassy, why the applicant is interested in the role and why they want to work for the embassy. Where possible, information should not duplicate the information provided in the applicant’s CV, but should highlight specific examples or achievements that demonstrate their ability to perform the role.Contact OfficerFurther information about the position can be obtained from the contact officer by emailing brasilia.hr@.au. Please include your full name, your contact telephone numbers and any time periods you are not available to be contacted in your email. Wherever possible, the contact officer will respond to you within twenty-four hours of receipt of your email.Application Closing DateApplications for this position close at 23:59 (Brasilia Time) on 9 October 2020. Applications received after the closing time/date will not be considered.If you have not been contacted within three weeks of the closing date, please assume that your application has not been successful on this occasion.Applications should be emailed to the address listed in this document. Hard copy applications delivered by mail, courier or in-person will not be accepted.Security, character and police checks may be conducted during the selection process. ................
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