OFFICIAL MINUTES
OFFICIAL MINUTESBOARD OF EDUCATION MEETINGBolivar-Richburg Central SchoolDATE:February 19, 2019TIME:7:00 PMPLACE:Conference Room 113 - Bolivar Building BOARD MEMBERS PRESENT:Jody McLaughlin, PresidentMichelle Clark, Vice PresidentErin BaldwinDavid GastonHeather IantornoBOARD MEMBERS ABSENT:Karl Hackett IIErvin SmithOTHER PEOPLE IN ATTENDANCE:Michael Retzlaff, SuperintendentJenny Bilotta, School Business AdministratorConnie Emery, District ClerkCathy Fuller, CommunityKim Doane, CSEA Union PresidentJames White, CSEAMaxine Ordway, CSEAA regular meeting of the Bolivar-Richburg Central School Board of Education was held on February 19, 2019 at 7 PM in Conference Room 113 of the Bolivar building. Karl Hackett and Ervin Smith were absent.Jody McLaughlin, President: No ReportMichael Retzlaff, Superintendent: SMART Schools update. The next Strategic Planning Meeting will be on March 7.Jenny Bilotta, School Business Administrator: 2019-2020 Budget PresentationMotion made by Michelle Clark and seconded by Heather Iantorno to approve the minutes Minutesof the February 5, 2019 Board of Education meeting. Unanimously carried.Consensus ItemsMotion made by Heather Iantorno and seconded by David Gaston to approvethe following consensus items:To approve the Treasurer’s Report for the Payroll, Lunch, General Checking,Treasurer’s ReportGeneral Savings, General Investments, Activities, and Trust & Agency Fundsas of January 31, 2019.To approve the CSE recommendations.CSE Rec.To grant the requests of the following students to participate in the Bolivar-BRCS Trap ClubRichburg Trap Club for the 2018-2019 school year:Aaron Cummins – Friendship Central SchoolJacob Blouvet – Friendship Central SchoolTo approve the following extracurricular appointments pending the completionExtracurricularof the coaching requirements for the 2019 season:Katie Kellogg – Volunteer Assistant Softball CoachReston Pettit – Volunteer Assistant Baseball CoachTo approve the following as elementary volunteers for the 2018-2019 Elem. Volunteersschool year:Justine WiedemanMary GloverTo add the following to the substitute list pending a background check:Sub. ListKristen Taylor – Substitute Food Service HelperHeather Mesler – Substitute Food Service HelperTo approve the 2019-2020 school calendar.2019-20 CalendarAll of these items were unanimously carried.Non-Consensus ItemsMotion made by Erin Baldwin and seconded by Michelle Clark to grantN. Buchananthe request of Nicole Buchanan to extend her maternity leave to on or aboutMarch 11, 2019. Unanimously carried.Motion made by David Gaston and seconded by Erin Baldwin to accept aM. Dunbarletter of resignation for retirement from Michele Dunbar, Teacher Aide,Retirementeffective July 1, 2019. Unanimously carried.Motion made by Erin Baldwin and seconded by David Gaston to adopt the following resolution:RESOLUTION OF THE BOLIVAR-RICHBURG CENTRAL SCHOOL DISTRICT, NEW YORK (THE “SCHOOL DISTRICT”) DECLARING THE FINDINGS OF THE SCHOOL DISTRICT WITH RESPECT TO THE PROPOSALS RECEIVED FOR THE FINANCING OF THE SCHOOL DISTRICT’S ENERGY PERFORMANCE CONTRACT WITH JOHN W. DANFORTH COMPANY AND MAKING CERTAIN OTHER DETERMINATIONS IN CONNECTION THEREWITH.THE BOARD OF EDUCATION OF THE BOLIVAR-RICHBURG CENTRAL SCHOOL DISTRICT, ALLEGANY COUNTY, NEW YORK, HEREBY RESOLVES AS FOLLOWS:Section 1. Following the solicitation of proposals, the Board of Education of the Bolivar-Richburg Central School District (the “School District”) received proposals from various firms to provide financing for the cost of the energy conservation measures to be implemented under the Energy Performance Contract that the School District has heretofore entered into with John W. Danforth Company (the “Agreement”).Section 2. Following a discussion of the Board of Education of the School District, and based upon the written recommendation received from Fiscal Advisors & Marketing, Inc., the School District’s Municipal Advisor, it is hereby determined that the proposal received from Bank of America National Association, or one of its affiliates (the “Lessor”) is hereby accepted subject to the negotiation of one or more lease purchase agreements approved by counsel.Section 3. The President of the Board of Education, the Vice President of the Board of Education, the Superintendent of Schools, the Business Administrator and/or District Treasurer (collectively the “Authorized Representatives” and individually, the “Authorized Representative”), acting on behalf of the School District and with the advice of counsel, are hereby authorized to negotiate, enter into, execute, and deliver one or more lease purchase agreements (the “Equipment Lease”) with the Lessor. The Authorized Representatives are hereby further authorized to negotiate, enter into, execute, and deliver such other documents relating to the Equipment Lease (including, but not limited to, escrow agreements), as the Authorized Representatives deem necessary and appropriate with the advice of counsel. All other related contracts and agreements necessary and incidental to the Equipment Lease are hereby authorized, and such documents shall be filed in the office of the District Clerk and made available for public inspection.Section 4. The aggregate original principal amount of the Equipment Lease shall not exceed $1,566,506 and shall bear interest and mature as set forth in the Equipment Lease.Section 5. The School District’s obligations under the Equipment Lease shall be subject to annual appropriation or renewal by the Board of Education of the School District as set forth in the Equipment Lease and the School District’s obligations under the Equipment Lease shall not constitute a general obligation of the School District or indebtedness under the Constitution or laws of the State of New York.Section 6. The proceeds of the Equipment Lease may be applied to reimburse the School District for expenditures made after the effective date of this resolution for the purpose for which said proceeds are authorized, or on or prior to such date in accordance with Treasury Regulation Section 1.150-2 of the United States Treasury Department. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.Section 7. The Authorized Representatives are hereby authorized to take any and all other actions necessary in connection with the Agreement, the Equipment Lease, and all matters related thereto.Section 8. This resolution shall take effect immediately.Unanimously carried.Motion made by Michelle Clark and seconded by Heather Iantono to move intoExecutive Sessionexecutive session at 7:43, to discuss negotiations. Unanimously carried.Connie EmeryDistrict ClerkMotion made by Michelle Clark and seconded by Heather Iantorno to move out Out of Exec.of executive session at 8:35, and back into regular session. Unanimously carried.SessionMotion made by Erin Baldwin and seconded by Michelle Clark to adjournthe meeting at 8:35, there being no further business. Unanimously carried.Michael A. RetzlaffClerk Pro-Tem ................
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