JOB DESCRIPTION



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|JOB DESCRIPTION |

|DATE: |June 2019 |

|POSITION: |CT CR Project Coordinator |

|BUSINESS UNIT: |Clinical Technologies |

|LOCATION: |Craigavon |

|REPORTING TO: |CT Group Leader CPS |

|RESPONSIBLE FOR (PEOPLE): |None |

OVERALL ROLE OBJECTIVE:

1. The Project Coordinator supports the Project Managers in the performance of tasks associated with the successful management of the SDLC.

2. The Project Coordinator also supports Clinical Project Services by performing other IXRS related duties and non IXRS-related duties, such as training or the completion of tasks pursuant to department and business unit goals.

3. The Project Co-ordinator - is assigned an internal levelling identifier (Project Co-ordinator or Senior Project Co-ordinator) pursuant to their grasp of the appropriate job functions and skills, experience level and their breadth of responsibility

JOB SPECIFIC RESPONSIBILITIES:

The post holder will:

1. Assist in the generation, maintenance and distribution of project documents for approved projects. Documents include but are not limited to:

a. Meeting Agendas

b. Meeting Minutes

c. Action Items

d. Decision Logs

2. Support PM Communication needs, generating internal and external communications.

3. Escalate project-specific issues to the Project Manager or the CPS Group Leader as appropriate.

4. Expedite materials and documents through internal Almac systems.

5. Assist with following up with internal project team for outstanding documentation. Work with QA on outstanding deliverables and issues resolution.

6. Ensure project documentation meets GDP standards.

7. Participate in project specific client and/ or internal team teleconference and/ or face to face meetings.

8. Work with the Project Manager to contribute to the resolution of client issues and concerns.

9. Conduct training for people newly hired into the PC role.

10. Timely and accurate completion of tasks- including but not limited to:

a. Setting up meetings

b. Creating Agendas

c. Creating Minutes

d. Creating documents [SMP, Project Schedule, etc.]

Promotes teamwork by:

1. Meeting individual and company goals as established

2. Adhering to company and department policies

3. Partnering with staff where expertise is needed

4. Attend staff meetings as required

5. Working effectively with others

6. Communicating regularly to keep everyone informed of what’s going on.

7. Fostering team work among peers.

8. Maintaining good co-operative relationships with all departments and divisions throughout the Company.

Maintains quality service by:

1. Working to a high level of detail & accuracy on all project documentation.

2. Adhering to all WIs, SOPs and SDLC requirements.

3. Communicating quality issues & customer service issues within Almac, as appropriate.

4. Identifying & communicating opportunities to improve the quality of services provided by Almac by being proactive with regards to continuous improvement within the department.

5. Supporting the department in the event of process changes.

Training and Development:

1. Ensure training has been received before undertaking specific duties and that all training is documented in training records.

2. Attend company organized training sessions as required.

GENERAL ROLE RESPONSIBILITIES:

|Quality |Ensure GxP is adhered to in all areas of work. |

|Health & Safety |Understand Company’s Health & Safety Policy and follow all company |

| |HSE procedures. Report all accidents or any unsafe conditions in |

| |the work place. |

|Training and Development |Ensure training has been received before undertaking specific duties|

| |and that all training is recorded in training records. |

|Human Resource Management |Adhere to all HR policies and procedures, to include all absence |

| |policies and procedures. |

|Communication |Communicate within your own department to ensure that all relevant |

| |information is forwarded to the appropriate personnel on a regular |

| |and timely basis. Provide regular updates to your line manager |

| |regarding progress on required duties and the status of any |

| |projects. |

|Equal Opportunities |Observe and adhere to the company's Equal Opportunities and Dignity |

| |at Work policies ensuring that a neutral and harmonious work |

| |environment is maintained in which bullying and/or harassment does |

| |not occur. |

|Core Competency Framework |Ensure that all job specific responsibilities relating to the |

| |overall role objective are carried out in accordance with the |

| |requirements outlined within the Almac core competency framework. |

|By signing this Job Description I accept that I have received and read the Job Description and have accepted the responsibilities |

|identified therein. |

|EMPLOYEE’S SIGNATURE: | |

|PRINT NAME: | |

|DATE: | |

|This job description should not be regarded as conclusive or definitive. It is a guideline within which the individual jobholder works.|

|It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes. |

|PERSON SPECIFICATION |

|DATE: |June 2019 |

|POSITION: |CT CR Project Coordinator |

|BUSINESS UNIT: |Clinical Technologies |

|LOCATION: |Craigavon |

|REPORTING TO: |CT Group Leader CPS |

|RESPONSIBLE FOR (PEOPLE): |None |

| | | | |

| |ESSENTIAL |DESIRABLE |ASSESSMENT METHOD |

| |REQUIREMENT |REQUIREMENT | |

| | | | |

|QUALIFICATIONS |GCSE (or equivalent) in Mathematics and |BSc/BA (Hons) degree (or equivalent) qualification |Application Form and |

| |English Language (Grade C or above) | |Documentary Evidence |

| | | | |

| |3 A-Level (or equivalent) passes (Grades | | |

| |A-E) OR significant relevant experience | | |

| |working in Clinical Technologies | | |

| | | | |

|EXPERIENCE |Previous experience within a busy |Previous experience of supporting clinical studies using|Application Form and |

| |administrative role within an office |IVRS technology |Interview |

| |environment | | |

| | |Previous experience within a project role | |

| |Previous experience within a customer | | |

| |facing role | | |

| | | | |

|KEY SKILLS |Proficiency in the use of Microsoft Office |Proficiency in the use of Microsoft Access |Interview |

| |Packages (to include Word, Excel, | | |

| |PowerPoint and Outlook) |Fluency in additional European Language(s) (in addition | |

| | |to English) | |

| |Proven ability to work under pressure, | | |

| |managing multiple tasks in a time focused | | |

| |environment | | |

| |  | | |

| |Proven ability to organise, plan and | | |

| |prioritise tasks within a high volume, | | |

| |varied workload in accordance with | | |

| |conflicting demands and shifting priorities| | |

| | | | |

| |Proven ability to work effectively on own | | |

| |initiative and effectively contribute | | |

| |within a team environment | | |

| | | | |

| |Effective communication skills (both | | |

| |written and oral) | | |

| | | | |

| |Proven professional customer focused | | |

| |approach | | |

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|ALMAC CORE COMPETENCIES |

| | | |

|COMPETENCY |BEHAVIOUR |ASSESSMENT METHOD |

| | | |

|RESULTS DELIVERY |Delivers results on time, within constraints and in line with company |Interview |

| |policy and procedure and organisational strategy. Demonstrates a | |

| |continuous drive for quality and a commitment to excellence. | |

| | | |

|PROACTIVE SOLUTIONS |Analyses and uses experience and logical methods to make sound decisions|Interview |

| |which solve difficult problems. Seeks practical/workable and innovative | |

| |methods to deliver solutions. | |

| | | |

|LEADS BY EXAMPLE |Promotes a clear vision and mission. Acts as a positive role model for |Interview |

| |the organisation, fostering a climate of teamwork and development. | |

| | | |

|COMMUNICATION |Communicates clearly and effectively. Promotes the exchange of ideas and|Interview |

| |information across the organisation. Fosters dialogue to ensure everyone| |

| |understands what is going on. | |

| | | |

|CUSTOMER FOCUS |Strives to exceed the expectations and requirements of internal and |Interview |

| |external customer; acts with customers in mind and values the importance| |

| |of providing high-quality customer service. | |

| | | |

|JOB SPECIFIC KNOWLEDGE |Demonstrates required job knowledge and understanding to successfully |Interview |

| |and competently fulfill or exceed the requirements of their post. | |

| |Follows correct procedures and guidelines (SOPs). | |

| |Proactively demonstrates a desire to enhance and develop their job | |

| |knowledge. | |

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