Davis Lacrosse Field Coordinator Responsibilities



Davis Lacrosse Field Coordinator Responsibilities

1. Assure fields are reserved on a timely basis for the season, summer and fall programs taking into account the number of teams being fielded by the DLA or the number of expected participants.

2. Assure fields are in good state and properly lined on a regular and timely basis for practices and games.

3. Assure payments are submitted to the city or school district on a timely basis and are properly adjusted for rainouts/cancellation, if applicable.

4. Represent the DLA for city and school related field policy making and development issues.

Assure fields are secured/reserved on a timely basis for the clinics, camps and the season taking into account the number of teams being fielded by the DLA

Participate in the co-sponsored group’s field planning meeting with the city to secure field space based on the number of expected teams for the upcoming season…as a guideline place two teams or around 50 kids on a field. (This presumes the city continues with some kind of mechanism by which certain organizations have an early and exclusive opportunity to secure fields).

Fields selected for lacrosse practice must be isolated from other sports or properly shielded, i.e., nets on the end lines to prevent balls shot on goal from hitting runners on a track. Fields acceptable for lacrosse are attached in an Excel file - Davis School and Public Park field suitability for Lacrosse.

In or around June complete and submit to the city, as requested, public field needs for the balance of the current calendar year through the end of spring the next year. Obtain the field reservation form from the city offices and attach a spread sheet with the fields, dates and times and submit on a timely basis. When completing use the DLA mailing address – Davis Lacrosse Association, P.O. Box 72251, Davis, CA 95617.

If possible try to utilize acceptable school sites for practices before city fields since the field rental cost is less than renting from the city. The Playfields all weather field should be contracted for all games for regular U11 (vs. U117); U13 & U15 boys as well as for the girls’ teams.

In early January, contact the DLA President to go over the planned practice schedule. If the city continues with a policy of first come first serve, reserve the field for the first hour of practice and build this into the budget. Adjust the final spring schedule for actual practice days and times and game days and times, with additional reserved Saturdays and Sundays late in the season as back up for early season rainouts (which the city does not reimburse). Release any city fields not needed.

By late January/early February, after reviewing the final game schedule, determine the proper sites for games and submit the final schedule to the city and/or school district. (Examples of 2007 reservations attached – Excel files… Davis Lacrosse City field reservations as of Jan 17th; Cesar Chavez reservations prepared Jan 15, 2007). Remind the President or scheduler to update the field locations on the Arbiter and DLA website.

For the school district submit a spreadsheet with the desired time, dates and field(s).

Obtain Certificate of Insurance from Bollinger naming the DJUSD as a co-insured and submit with the reservation request to the DJUSD. Go to and follow instructions. (Example of completed form for 2007 attached – PDF titled Davis Lacrosse Certificate of Liability Insurance 2007)

City contact – Christine Rivard, Crivard@ci.davis.ca.us , (530) 757-5626 ext 7381

DJUSD contact – Tara Salaices, District Department Secretary tsalaices@djusd.k12.ca.us , (530) 757-5300 ext 189

Remind coaches and/or team managers to contact you ASAP if fields are not going to be used due to rainouts. If make-up games need to be re-scheduled and additional dates ARE NOT on the reserved field schedule, check with the city or the DJUSD to find out if the desired field will be available before submitting a formal reservation. After making the reservation, let the appropriate coaches, team managers and President know that the field has been secured for the make-up game date and time.

Assure fields are in good state and properly lined on a regular and timely basis for practices and games

Walk the selected/reserved fields a few weeks ahead of time to make sure they are suitable for play and report any damage that needs repair to the appropriate entity. Follow up as needed.

Fields should be properly lined and sometimes in contrasting colors to the lining that may on the field for other sports. (Diagrams in PDF format are attached … Boys Lacrosse Field and Girls Lacrosse Field). White, yellow and blue are acceptable colors. The location of the Substitution Box should take into account the best location for the spectators who should always be on the opposite side of the field from the players. (For Cesar Chavez – west side; for Playfields – east side; for Community Park – south side; Sandy Motley – east side; Mace Ranch Park – east side; Willett – west side).

Current contacts for field lining –

CITY fields – Ben Hedrick, allstarafs@ , benhedrick@ , (530) 902-6788 (cell); 530-795-0840 (home). Contractor's license number 878238. He lines both boys’ and girls’ fields.

In 2008 Ben charged $175 for the first layout and painting for both boys’ and girls’ fields. A re-shoot was $95. Early in the season, a re-shoot can transpire once every 10 days or so. Later in the season, if the fields are being watered regularly and mowed every week, try to have the field lined on Friday before scheduled weekend games.

Those contractors chosen to line fields should be in contact/sync with the city or DJUSD so that the fields are not painted just before a mowing.

If possible have the contractor’s invoice emailed to your attention so you can double check before forwarding to the Treasurer for payment. If the invoices are paper they should be sent to the DLA P.O. box.

For DJUSD school fields the school district has “first right of refusal” to line the fields. Contact Tara Salaices, District Department Secretary tsalaices@djusd.k12.ca.us , (530) 757-5300 ext 189 to arrange for field lining.

Assure payments are submitted to the city or school district on a timely basis and are properly adjusted for rainouts/cancellation, if applicable

Assure the city is paid on a timely basis and within their guidelines (currently at the time of the reservation or for the seasonal program within a month or so of the start of the Spring program)

Submit reservation invoices to the Treasurer (currently, Randy Mager, randy_mager@, (530) 753-6158 (home); (530) 304-6621 (cell); 3008 Prado Lane, Davis, CA 95618) on a timely basis. In my experience it is best to deliver the check in person to the city or Tara and obtain a receipt of payment.

Currently the city has a policy for co-sponsored teams that once we pay for a reservation we can not request reimbursement if there is a rain out. Should this policy change let the city know by email if the field was not used because of a rain and adjust the payment schedule as necessary (Example – Excel file, Field Rental DLA through July 2006).

Represent the DLA for city and school related field policy making and development issues

Stay abreast of the Recreation and Parks activities with regards to field use and development by subscribing to their monthly meeting newsletter (Go to ). Minutes from the meetings can be found on the city website at

Take the lead on representing the DLA position on field use policy and field development.

Meet with the DLA board to discuss, review and obtain agreement on a coherent DLA direction as needed.

Rally the troops as necessary for Recreation and Parks and/or City Council meetings.

Keep abreast and as necessary participate as the DLA representative in city park development meetings, e.g., Howatt Ranch.

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