EDISON HIGH SCHOOL



EDISON HIGH SCHOOL

MODEL UNITED NATIONS

BOOSTER CLUB BYLAWS (revised 04/01/12)

ARTICLE 1 – NAME

The name of this organization is the Edison High School Model United Nations (MUN) Booster Club.

ARTICLE 11 – PURPOSE

This organization is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. The specific purpose is to promote the Edison High School Model United Nations program through appropriate activities and financial endeavors.

ARTICLE III – MEMBERSHIP

Section 1. Members are defined as:

1. Legal parents/guardians of students currently enrolled in Edison MUN class, and MUN teachers.

Section 2. All MUN parents of students currently in the program are eligible for voting membership.

Section 3. All Board members shall be elected from the list of Booster Club voting members.

Section 4. MUN students are eligible to be non-voting members.

Section 5. An annual donation per family may be solicited at the discretion of the Executive Board.

ARTICLE IV – OFFICERS

Section 1. MUN Board:

a. The Executive Board of the organization shall consist of the President, Vice President, Secretary, Treasurer and Teacher/Advisor. The past president may be ex-officio.

b. The MUN Board shall consist of Executive Board members, committee chairpersons and other members appointed by the Executive Board.

Section 2. The term of office shall be for one year, to run continuously, commencing July 1 to June 30 of each school year. In the Spring, the MUN Board will solicit through communication to the general membership, nominations of those interested in serving on the MUN Board, so that the present MUN Board can prepare a slate of officers for the coming school year. These nominations shall be received by the Vice President or Secretary in the Spring, so that the slate of officers can be published 30 days prior to the general membership meeting. The slate of officers shall be submitted for election at the last general meeting of the school year. Nominations from the floor will be accepted at this general membership meeting. Election of officers will be simple majority, defined as one more than half of those present. Vacant offices shall be filled by appointment of the Board.

Section 3. The following standing committee chairpersons shall be on an appointment basis: Newsletter, Class Representatives, Bingo Representative, Student Account Representative, Fundraising coordinator and Conference Coordinator. Their appointment shall be concurrent with the election of new officers and the term of office for all officers shall be identical.

Section 4. The duties of officers are as follows:

a. The President shall conduct meetings of the organization and be liaison between teachers, staff, administration, committees and general membership.

b. The Vice President shall conduct the meetings of the organization and act as President in the absence of the President. The Vice President shall also act as Parliamentarian and shall chair the Nominating Committee. If there is not a Vice President, the President will fulfill the Vice President’s responsibilities.

c. The Secretary shall keep the minutes of the meetings of the organization, conduct all correspondence, notify Board Members of the Board meetings and will submit minutes of the previous Board meeting at the beginning of each Board meeting for review and Board vote.

d. The Treasurer shall maintain a record of all income and expenses of the organization, in accordance with the legal requirements of the State of California in relation to non-profit corporations. Said record will be kept current and available to the Model United Nations Booster Club upon request. A financial report shall be presented at each meeting. Bills not approved in the original budget will be reviewed and voted upon, as they arise, during each Board meeting.

Section 5. All Board members shall serve without compensation.

ARTICLE V – MEETINGS

Section 1. General membership meetings shall be held at the discretion of the Executive Board.

Section 2. All voting and MUN Board members shall be appropriately notified of any scheduled general membership meeting.

Section 3. The MUN Board shall meet monthly or as needed during the school year. Meetings are open to any booster club member. A simple majority of the Executive Board members shall constitute a quorum.

Section 4. The President shall only vote in case of a tie on any issue.

ARTICLE VI – AMENDMENTS/REVISIONS/REVIEWS

Section 1. A motion to revise any section of the bylaws may be made by any member of the EHS MUN Booster Club at any regular or special meeting, which shall constitute a first reading of the motion. If such a motion is approved, it shall be put over to the next regular or special meeting, which shall be not less than 21 days from the day of the first approval. Each member of the Club shall be notified of the proposed changes and the date, time and place where the matter will be read a second time and acted upon. Two-thirds (2/3) of the eligible members present at the second reading shall be required to adopt the motion.

Section 2. The bylaws shall be reviewed at least every two years, with formal approval verified and dated by the signature of the President and Vice President at the end of these bylaws.

ARTICLE VII – FUNDS AND BUDGET

Section 1. Funds shall be deposited in an appropriate checking/savings account. Signatures of the President, Secretary and Treasurer shall be authorized. A combination of any two of these is necessary for writing checks of $1,000.00 or more.

Section 2. Prior to the first general meeting of the fall semester, the teacher/advisor, President and Treasurer shall submit a proposed budget of MUN operations expenses for the coming year to the MUN Board.

Section 3. Audit

a. The MUN Booster Club financial records shall have an annual review by a CPA not presently serving on the Board.

ARTICLE VIII - DEDICATION/DISSOLUTION

Should the Edison High School Model United Nations Booster Club dissolve, all funds and assets will be given in the form of scholarships to MUN students, as decided by the MUN Board and the MUN teacher/advisor or donated to the Edison History Department.

ARTICLE IX – ORDER OF BUSINESS

The order of business for each meeting shall include the following: call to order, review and approval of the minutes of the previous meeting, treasurer’s report, advisor’s report, reports of committee chairpersons, old business, new business, business introduced from the floor, adjournment.

EDISON HIGH SCHOOL MODEL UNITED NATIONS

STANDING RULES

The following committee chair positions are created for the benefit of the MUN Board and General Membership:

Class Representatives

Class Representatives for each class (Freshman, Sophomore, Junior and Senior) may develop, produce and distribute information, including:

• Cost

• Travel arrangements

• Contact information

• Other as deemed beneficial to their respective class. They will collect donations and travel costs from their respective class, keeping records for each student, accumulate the fees and submit them to the Treasurer on a timely basis.

Bingo Representative

The Bingo Representative coordinates participation of parents and legal guardians in EHS bingo fundraising throughout the calendar year. The Bingo Representative will submit articles and announcements as deemed beneficial to the Newsletter volunteer and Class Representatives.

Student Account Representative

The Student Account Representative is responsible for answering parent/legal guardian inquiries regarding the status of their MUN student’s account. This position relies on active communication with the Treasurer, who provides regular updates to the Student Account Representative on the status of each student account. The Student Account Representative should also prepare regular reports for the Class Representatives.

Newsletter

The Newsletter volunteer will produce and distribute via email the MUN newsletter (3 times or more during the school year). The Newsletter volunteer will solicit articles, announcements and photographs for publication to the general benefit of the membership. In the Spring, the Newsletter volunteer will specifically request the slate of prospective officers for the coming year from the Nominating Committee Chairperson. This slate must be published 30 days prior to the general membership meeting if available.

Fundraising Coordinators

To help students raise money for trips, etc. various fundraisers are held during the school year. Each fundraiser shall have a coordinator who plans and manages the activity.

Conference Coordinator

The conference coordinator will plan conferences, including managing budget, hospitality suite, lunches and coordinating snack bar.

Nominating Committee

The Vice President is Chairperson of the Nominating Committee. If there is no vice-president, the President will fulfill the responsibilities of the Vice President. The Chairperson shall identify and nominate prospective Board members for next year according to the Bylaws Article IV, Section 2. In the Spring, the Nominating Committee Chairperson will solicit prospective Board members through communications to the general membership, nominations of those interested in serving on the MUN Board, and other means. This published slate of officers shall be submitted for election at the last general meeting of the school year. Nominations from the floor will be accepted at this general membership meeting.

Payment Policy & Student Accounts

Program donations must be met with a cash payment or with funds existing in the student’s account. There will be no refund of any donations.

Monies in student accounts can be transferred between siblings; if a sibling is coming into the program, monies will be held for five years. Monies cannot be transferred between students of different families. Monies in student accounts are to be used for the students MUN activities only and may not be used to benefit other students in the program. Monies left in student accounts after the students leave the program will revert to the general fund.

Payment made from student accounts must be completed by specific established deadline prior to each trip. No advances or credits will be made by the booster club. Monies applied to the student accounts will not be applied retroactively for trips, but can only be used for future expenditures.

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