IMPORTANT DATES & DEADLINES Deadline Item Task: Date

Deadline Date

AUGUST Aug. 2 Aug. 9 Aug. 30 Aug. 30 Aug. 30

Aug. 30

Aug. 30 SEPTEMBER

Sept. 11

Sept. 16 Sept 16. Sept. 18

Sept. 18

Sept. 25

IMPORTANT DATES & DEADLINES

Note: Information highlighted in green refers to Static Display

Item

Task:

Return To:

Advertising Orders Due Advertising Artwork Due

Co-Exhibitor Registration Due Stand Drawings Due for Raw Space Exhibitors ? Island and Inline Raw EAC Application/Contract due for Indoor and Static Display Exhibitors

Exhibitor-Hosted Booth Event Approval Request Due

Meeting Room Request Due

Deliver artwork files to sponsorships@ Register all your Co-Exhibitors Upload complete Stand Drawings, including all required elements

sponsorships@

Co-Exhibitor Form Stand Drawing Submission

LVCC and Static Display EACs must upload their EAC Applications/Contracts and Certificates of Insurance by Aug. 30. Submit your approval request and payment before Aug. 30 to secure approval for all events that will be held in your booth on show days. Submit Meeting Room Request form by Aug.30 to request a meeting room on show days.

EAC Application/Contract

Booth Event Approval Request form

Meeting Room Request Form

Static Display Aircraft Insurance Certificates Due

AEM International ? GPU and AIRCON Order deadline Freeman Advanced Warehouse Cox Network Internet Order deadline (Indoor Exhibits)

LVCC-Centerplate Catering Discount Deadline

Freeman Early-Bird Order deadline

Submit insurance certificate for static display exhibitors by Sept. 11. Refer to the sample certificate of insurance or the rules for more information. Deadline for ordering GPUs and AIRCON from AEM International.

Start date for advanced shipments to Freeman warehouse

EAC Application/Contract

AEM International forms: GPU form AIRCON form

Deadline to order internet from Cox for indoor exhibitors.

Deadline to order LVCC catering from Centerplate at discounted rates. Note: Centerplate rates increase after this date. Deadline for discounted rates for Freeman services. Note: Freeman rates increase by 20% after this date.

Cox Forms: Data Form HotSpot Form Voice-Video Form

Centerplate Catering Kit

(add link to Freeman kit pages)

Deadline Date

IMPORTANT DATES & DEADLINES

Note: Information highlighted in green refers to Static Display

Item

Task

Return To

Sept. 25

Security Wristband Order Form Due

Deadline for indoor and static display exhibitors to submit security wristbands orders for staff or EACs for access the exhibit hall or static display during move in or set up prior to registration.

Security Wristband Order Forms

Indoor Exhibitors

Static Display Exhibitors

Sept. 30 OCTOBER Oct. 3 Oct. 9 Oct. 16

Oct. 18

Event Security Order deadline

Note: Wristbands do not provide access on show days. Badges must be provided for show days. Deadline to order security for booth events

Indoor Exhibitors Static Display Exhibitors

TWI Advance Warehouse shipping deadline Freeman Advance Warehouse shipping deadline Freeman Show Site Shipment deadline

Registration Cancellation

TWI form

Deadline to ship exhibit materials to the Freeman advance warehouse. Deadline to ship exhibit materials to the Freeman at show site. Last day to cancel badge registration

Oct. 18 - 19 Indoor Static Fixed Wing Aircraft Move-In

Oct. 24

Helicopter Fly-Out

Oct. 25-26 Indoor Static Fixed Wing Aircraft Move-Out

Move-in caravan from Atlantic Aviation at Henderson Executive Airport to the LVCC. Exhibitors with helicopters are permitted to fly-out. Move-out caravan from the LVCC to Atlantic Aviation at Henderson Executive Airport.

IMPORTANT DATES & DEADLINES

Note: Information highlighted in green refers to Static Display

Indoor Exhibitor Schedule

Date

Indoor Exhibitor Move-In Schedule (on a targeted basis)

Exhibitor Registration Hours

Exhibit Hall Hours

Tuesday, Oct. 15 Wednesday, Oct. 16

FREEMAN ONLY Exhibitors: 7:00 a.m. ? 5:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m.

Thursday, Oct. 17

Exhibitors: 7:00 a.m. ? 5:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m.

Friday, Oct. 18

Exhibitors: 7:00 a.m. ? 5:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m.

Saturday, Oct. 19

Exhibitors: 7:00 a.m. ? 5:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m.

9:00 a.m. ? 5:00 p.m.

Sunday, Oct. 20

Exhibitors: 7:00 a.m. ? 5:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m.

9:00 a.m. ? 5:00 p.m.

Monday, Oct. 21

Exhibitors: 7:00 a.m. ? 3:00 p.m. Labor: 8:00 a.m. ? 5:00 p.m. All displays must be set by 3:00 p.m. on Monday, Oct. 21

7:30 a.m. ? 5:00 p.m.

Tuesday, Oct. 22

7:00 a.m. ? 6:00 p.m. 10:00 a.m. ?

6:00 p.m.

Indoor Exhibitor Move-Out Schedule

Wednesday, Oct. 23

8:00 a.m. ? 5:00 p.m. 9:00 a.m. ? 5:00 p.m.

Thursday, Oct. 24

8:00 a.m. ? 4:00 p.m. 9:00 a.m. ? 4:00 p.m.

4:00 p.m. ? 10:00 p.m.*

Friday, Oct. 25 Saturday, Oct. 26

8:00 a.m. ? 5:00 p.m. 8:00 a.m. ? 5:00 p.m.

Sunday, Oct. 27

8:00 a.m. ? 12:00 p.m.

* Freeman will begin returning empty containers as soon as aisle carpeting has been

removed from the exhibitor floor. The entire process may take up to six hours. Inclement weather may delay this process.

IMPORTANT DATES & DEADLINES

Note: Information highlighted in green refers to Static Display

Static Display Exhibitor Schedule

Date

Static Exhibitor Move-

Exhibitor

Static Display Hours

In Schedule

Registration Hours

Static Display MoveOut Schedule

Tuesday, Oct. 15 FREEMAN ONLY Wednesday, Oct. 16 8:00 a.m. ? 5:00 p.m.

Thursday, Oct. 17 8:00 a.m. ? 5:00 p.m.

Friday, Oct. 18

8:00 a.m. ? 5:00 p.m.

Saturday, Oct. 19 8:00 a.m. ? 5:00 p.m.

Sunday, Oct. 20

8:00 a.m. ? 5:00 p.m.

Monday, Oct. 21 8:00 a.m. ? 3:00 p.m.

Tuesday, Oct. 22

Wednesday, Oct. 23

Thursday, Oct. 24

Friday, Oct. 25 Saturday, Oct. 26 Sunday, Oct. 27

9:00 a.m. ? 5:00 p.m.

8:00 a.m. ? 6:00 p.m. 8:00 a.m. ? 5:00 p.m.

9:00 a.m. ? 6:00 p.m. 9:00 a.m. ? 5:00 p.m.

8:00 a.m. ? 3:00 p.m. 9:00 a.m. ? 3:00 p.m. 3:00 p.m. ? 8:00 p.m. Aircraft move-out

3:00 p.m. ? 6:00 p.m. All materials removed from tents 400 sq. ft and smaller

Helicopters permitted to fly out All materials out of chalets by 3:00 p.m. All materials off show site by 12:00 noon 8:00 a.m. ? 12 noon

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download