POSITION: FINANCE CLERK - Home – Spinal Cord Injury BC



POSITION: FINANCE CLERKThis position is responsible for day-to-day accounting and reconciliation duties as well as accurate and timely management of financial accounting information. In addition, duties will include backup for general office duties and facilities management. Department: Finance Location: Provincial Head OfficeTo Apply: Email your resume and cover letter to hr@sci-bc.ca REPORTING RELATIONSHIPS Reports To: Manager – Finance & HRDirect Reports: NoneMAJOR AREAS OF KEY RESPONSIBILITIES Accounts PayableReview and verify all supplier invoices, staff expense reports & cheque requisitions along with their supporting backups such as receipts and invoices for accuracy of coding, taxes, and appropriate approvalsInput and post all payables invoicesPerform cheque runs twice a month and mail out chequesEnsure approvals for EFT payments and enter in Financial EdgeMaintain vendor accounts and names & addresses in Financial Edge Maintain accurate alphabetical filing systems for payables (both paid and payable). Prepare credit applications for Manager of Finance signatureRespond to all staff and supplier inquiries re: accounts payable transactionsResponsible for blank cheque securityRecording of pre-authorized payments (rents, leases, etc.)Accounts ReceivableMaintain client accounts, names and addresses in Financial EdgeGenerate and post monthly rent, admin, and sponsorship recurring invoices, quarterly postage and Xerox invoices, as well as other invoices requested by other departmentsEnsure appropriate supporting back up for generated invoicesEnsure appropriate coding and approval from Finance Manager before distributing invoicesApply receipts in Financial Edge (cash, EFT, credit card, cheques)Maintain filing of both outstanding and paid invoices in the bindersGenerate monthly A/R aging report and follow up on outstanding amountsReceipt Processing / Donor Perfect Data EntryEnter gifts/batch deposits into Donor Perfect Generate and print Batch Listing Report and GL Listing Report for all deposit batches Ensure accuracy of data entry into Donor Perfect especially the correct donor #, dates, deposit #, GL and Solicitation codingProcess & distribute receipts and letters weeklyMatch receipts to source documents and review for accuracy and tax statusResponsible for security and accurate file system of receipt copies and source documentsFollow up on duplicate receipts requests and document sameEnter / receipt for donations in kind; maintain file and backup documentationMaintain digital filing of tax receipts, voided tax receipts, acknowledgement letters Miscellaneous dutiesFiling journal entries and boxing file folders, Printing out labels for binders and foldersJournal entry re-class as instructed by Finance ManagerBank depositsMaintain lease files and pre-authorized payment filesMaintain on and off-site accounting recordsProvide supporting documents pertaining to annual auditAssist with HR related duties, including data entry related to payrollMaintain departmental filing systemAssist with answering and distribution of incoming phone callsBackup for administrative tasks related to office equipment, couriers and facility maintenanceHelp maintain staff room facilities and dishwasherQUALIFICATIONSEDUCATION: High School diplomaCompleted entry-level Accounting coursesEXPERIENCE:Minimum 1 yearSKILLS: Good mathematical skillsIntermediate to excellent Microsoft Office skillsAccuracy and attention to detailWorking knowledge of accounting softwareAbility to work with minimum supervisionAdministrative and general office skillsAbility to work as part of a teamWorking knowledge of data baseWorking knowledge of office equipmentESTIMATED TIME ALLOCATION% OF TIMEAccounts Payable25%Accounts Receivable20%Receipt Processing / Donor Perfect Data Entry45%Miscellaneous10%INDEPENDENCE OF ACTION Actions without Consultation:Issuing replacement receiptsCredit application referencesMonitoring accounting discrepancies Seeks Consultation:Changes to a payable documentApproval of payables Advanced accounting practicesAudit requirement pertaining to job Takes Responsibility for Errors:Time loss by other staffFinancial loss to organizationDamage internal or external relationsWORKING WITH OTHERS Internal:Executive Director/Department ManagersWeeklyApproval of documents and signatures on chequesFinance Dept. Co-workersDailyProvide and ask for information Regional offices /other departmentsAs neededClarify submitted payables and to answer questionsFund Development staffAs neededDirect Mail Campaigns and fundraising information needed for receiptingManager of FinanceDailySupervisionManager of FinanceAs neededGuidance on advanced issues & approvals and signatures External: DonorsAs neededDonor receiptsAuditorsAnnuallyAudit questions and documentsCustomersAs neededPhone communications & general inquiries SUPERVISION EXERCISEDNonePHYSICAL AND MENTAL DEMANDS Frequent:Typical office conditionsOccasional: Ability to lift up to 20 poundsJOB ENVIRONMENTWorking Conditions:Comparable to a standard officeHours per week:37.5Unusual hours:NoneCompensationBand:A1Spinal Cord Injury BC strives to ensure equal employment opportunities to all qualified candidates, without regard to race, colour, religion, national origin, sex, age, disability, veteran status or any other legally protected basis. SCI BC complies with all applicable laws, rules and regulations in the performance of Canadian Labour Codes and the BC Employment Standards. ................
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