New Employee Tasks - Winona State University

Onboarding Checklist

New Employee Tasks

Welcome to Winona State University! We are delighted to have you join our community. The checklist below will ensure that your employment gets off to a smooth start. Please complete, sign, and return this form to Human Resources. If you have any questions contact Human Resources.

Employee Name:

Start Date:

Employee Id's: During your employment with Winona State University you will utilize several identification numbers. Here's a quick guide to the Id's:

SEMA4 Id

State of Minnesota

An eight (8) digit number used to access the State Employee Self Service website for: Completing/Updating your W-4 Completing/Updating your direct deposit Insurance benefit enrollment Viewing your pay stub Voluntary retirement account deductions Accessing your W-2 Viewing insurance beneficiary/ dependents Training

Star Id

Minnesota State College & University System

An eight (8) character id which starts and ends with letters (ie: ab1234cd) used to access the Minnesota State Employee Home website for: Updating personal information Submitting leave requests Completing timesheets Viewing salary information Tuition Waiver application

Your Star Id is also used to access email, Wi-Fi and printing.

Tech Id

Winona State University

Displays on your campus photo id card which is utilized for local rights such as printing and door access. Sometimes referred to as your Warrior Id.

ON YOUR FIRST DAY:

TASK (if applicable)

Provide evidence of identity and authorization to work (I-9 form)

List of acceptable documents:

Using your Star Id, log into Minnesota State Employee Home site... "My Profile" tab - complete / update your information "My Jobs" tab - View position details

Obtain Tech Id: upper left corner Obtain SEMA4 Id: upper right corner (may not

appear for up to 2 weeks from hire)

"My Settings" tab - ensure Winona State is your default institution

Obtain a Campus ID card

LOCATIONS / LINKS Winona Campus: Somsen 114 Rochester University Center: SS 128

Employee Home: If you forgot your Star Id or need to reset the password:

Winona Campus: Maxwell 227 Rochester University Center: GL 118

DURING YOUR FIRST TWO WEEKS:

Attend orientation with Human Resources

Learn about campus resources as well as employee benefits, insurance, retirement and policy/procedure.

Using your SEMA4 Id, log into the State Employee Self Service site... "Other Payroll" ? Complete W-4 for payroll tax withholdings "Other Payroll" ? Complete Direct Deposit (you may enter up to 10

accounts)

Optional "Other Payroll" ? Input voluntary deductions into 457 or 403b plans

Identify your transportation options and/or apply for a parking permit.

To schedule call 507.457.5005 or email jwenzel@winona.edu

state.mn.us/employee

Your initial password is the last four digits of an employee's SSN followed by the letters MN and two exclamation points (For example, 1234MN!!).

Winona: winona.edu/Parking/ Rochester:

DURING YOUR FIRST TWO WEEKS (continued):

TASK (if applicable)

Complete required trainings...

Located in WSU D2L Brightspace: Sexual Violence Awareness

Located in State Employee Self Service: Code of Conduct Public Jobs: Private Data Respectful Workplace Shots Fired FERPA

Submit electronic timesheet and/or a leave request. (If applicable)

Attain Keys

RESOURCES / LINKS

D2L:

Enterprise Learning Management (ELM) section of State Employee Self Service: state.mn.us/employee

Etimesheet system: Winona: Rochester:

DURING YOUR FIRST MONTH:

Complete your benefit enrollment for the State Employee Group Information on benefits:

Insurance Program (SEGIP).

If you are eligible, you will receive a packet in the mail from SEGIP directing you *Employees eligible for full employer

to enroll either on paper or online thru the State Employee Self Service.

contributions will default if deadline is missed.

Return signed policy receipts located in orientation binder

Human Resources - Somsen 114

Complete a Driver Approval form (If applicable)

If you need to utilize a university vehicle this form must be submitted prior to making a vehicle reservation.

Facilities website: servations.asp

Learn about WSU STAR Alert emergency notifications

Review the HR Current Employees webpage

You will find links to discounts, calendars, tuition waiver, wellness program details and other useful information

winona.edu/staralert

ADDITIONAL ITEMS:

Review travel information if you will be traveling for WSU. Order Textbooks as soon as possible

Review Teaching Resources webpage

Information on course and advising processes.



Winona: Rochester: e.asp



_________________________________________________________ Employee Signature

______________________________ Date

Sign and return this form to Human Resources.

Department of Human Resources P.O. Box 5838 ? Somsen Hall 114 ? Winona, MN 55987 ? winona.edu/hr

Updated 7/2019 Page 2 of 2

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