JOB DESCRIPTION
JOB DESCRIPTION
Office Administrator
|Job Title: Office Administrator |
|Location: PLUS Office |
|Salary: £8.75ph (Living Wage - £9.30 from April 2020), 24 hours per week |
|Accountable to: Programme Manager |
|JOB PURPOSE |
|To undertake relevant administration in relation to the delivery of the services and projects at PLUS. This includes liaising with families, |
|staff and volunteers, and clearly communicating organisational requirements. |
|PRINCIPAL RESPONSIBILITIES |
|Administration |
|Support PLUS through administrative tasks, which include but is not limited to answering telephones, preparing mailings, greeting visitors and |
|filing paperwork |
|Undertake regular updates to the electronic files for staff and young people |
|Contribute to maintaining accurate records of information with regards to young people, staff and partner agencies |
|Prepare detailed records of tasks carried out and an accurate hand over report for colleagues |
| |
|Planning and Service Delivery |
|Organise activities including the booking process for families, arranging transport if required and the allocation and confirmation of staff |
|Communicate efficiently with families and staff regarding activities taking place |
|Share up to date information with sessional workers via the staff forum and other means of communication |
| |
|Health and Safety |
|Act as a Fire Warden for PLUS, undertaking the relevant training to do so |
|Reporting any Health and Safety issues to the relevant manager |
| |
|General |
|Understand and adhere to PLUS policies and procedures, and promote their use by all staff |
|Attend team and individual meetings with colleagues and managers |
|Maintain a positive relationship with children, young people, family members and colleagues |
|Undertake and other duties seen as appropriate by PLUS Managers |
|SPECIAL FEATURES/ADDITIONAL DUTIES |
|You may be required to act as the company First Aid Officer and maintain supplies within First Aid kits |
|The organisation reserves the right to vary or amend the duties and responsibilities of the post-holder at any time according to the needs of |
|the organisation’s business |
|Agreement:- |
|Office Administrator Signature: …..…………………………. Date: ……………………….. |
|Chief Executive Officer Signature: …..……………………… Date: ……………………….. |
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