Southwestern Washington Synod



OUR SAVIOUR’S LUTHERAN CHURCH POSITION DESCRIPTIONPosition Title: Office AdministratorEffective Date: Reports to: Pastor; with annual reviews after a 90-day probationary period Related: Finance and Facilities CommitteeClassification:Part-timeRange of 20 to 25 hours per weekSalary Range, based upon experience, $10.00 to $13.00 per hourAny change in salary and hours approved by Pastor, Finance and Facilities, and the Church CouncilBenefits:One week paid vacation after minimum employment of six-months and one week paid sick leave each year, non-accruing.General Statement:The Office Administrator is a member of the “Ministry Team” and as such should exercise professional and courteous judgmentin dealing with staff, church members, and general public. Quality work should be produced at all times to witness to the care and concern we allshare for our Lord and the People of God called Our Saviour’s LutheranChurch. Qualifications:Experienced in running a small office (self-starter), including responsibility for information technology, internal and external communications, and coordination with support and other staff and volunteers.This experience could be, but not limited to, in a business setting, a not-for-profit organization or a church.Strong people skills; team player and enjoys working with others with a widediversity of skills, interests and perspectives.Strong communications skills, verbal and written, including ability to handle sensitive and confidential matters.Experienced with effective use of technology; ability to use word processing, spreadsheet, internet, and other office software.Resourceful, with strong trouble-shooting and problem solving skills.Strong administrative skills (ability to multi-task, well organized, experience producing under time constraints and pressure, etc.)Demonstrate honesty, be on time, dependable, and at all times present a professional demeanor.Minimum high school diploma or equivalent. Associate degree or trade school degree desired, but not required.Specific Examples of Responsibilities:Primary:Support Pastor in regards to secretarial duties and determines priorities as advised by the Pastor to ensure completion of work in a timely and efficient manner.General Reception –Answer phones, greet visitors, receive and distribute mail, etc. while maintaining pile, type, format, and distribute to the congregation the monthly newsletter (The Messenger).Compile, format, type, and have the weekly worship bulletins completed prior to service. Also prepare the funeral, wedding and other special pose routine correspondence, with minimal direction, for Pastor’s signature.Serve as contact person for members and non-members using the church.Ensure that the church has adequate quantities of office and worship supplies.Assist staff, officers, team leaders and other volunteer staff needing useof office support.Ensure that, during working hours, the church is secure.Ensure office equipment is well maintained and repaired as plete background checks on volunteers and new personnel.Supervise all paid or volunteer staff that are hired or volunteer for tasks related to office administration.Secondary:Compile, type, format, and distribute to the congregation the Annual Report of the Congregation.Prepare statistical report of the congregation at the end of the year.Report to Property and Finance in regards to any building issues and keep this committee apprised regarding contract and vendor agreements.Record communion attendance and assign and keep record of offering anize, type, and distribute congregational mailings as anize and prepare the necessary paperwork for weddings, funerals, and baptisms.Maintains church calendar and congregational records (baptism, death, weddings, confirmation, etc.).Position Summary: Administer all aspects of the church office operations with minimal supervision. Attend all regular staff meetings. Perform other duties as deemed necessary and assigned by Pastor relating to the role of office administrator. Assist with finding replacement when taking time off.Contact Information: Our Saviour’s Lutheran Church, 1015 Veneta Avenue, Bremerton, WA? 98337. Phone number for the church is 360-479-6374 email: oslc.bremerton@ ................
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