PTA - Midway ISD



MIDWAY HIGH SCHOOLPARENT TEACHER ASSOCIATION STANDING RULESPurposeA. These standing rules are for the purpose of identifying and clarifying the administration of Midway High School PTA. The standing rules can be amended by a two-thirds (2/3) vote of the membership without notice or by a majority vote of the membership with notice. B. The standing rules as printed are additional guidance that is not in conflict with nor a repetition of any item in the Midway High School PTA By-Laws; andC. The standing rules as printed follow Texas PTA procedures and guidelines contained in Texas PTA publications. Meetings The president shall appoint a committee of three (3) members at the last executive board meeting to approve the minutes of the last board meeting.The president shall appoint a committee of three (3) members at the last regular meeting to approve the minutes of the last regular meeting.Training ExpensesThis Local PTA shall pay the expenses of the newly elected officers and committee chairs to attend the Council and Area PTA training, if applicable. As the approved budget allows, this Local PTA shall pay the expenses of any other PTA member to attend. This Local PTA shall pay the expenses of members to the Texas PTA Annual Convention and Summer Leadership Seminar in the following order, as funds allow: President2.Treasurer3.First Vice President4.Second Vice President 5.Third Vice President 6. Fourth Vice President 7. Secretary8. Parliamentarian9.Historian 10.Standing Committee Chair 11.OtherThis Local PTA shall pay the expenses of the delegate(s) to the National PTA Annual Convention, if funds permit after expenses have been allocated for the Texas PTA Summer Leadership Seminar and Annual Convention. Delegate(s) shall be appointed with the approval of the executive board at the September meeting.As funds are available in the approved budget, this Local PTA shall limit event expenses to the following:(Early Bird) registration feeHotel accommodations at published seminar or convention double-occupancy rateGasoline for one vehicle per four (4) members in attendance at 20 cents per mile when using personal car, or the lowest available commercial airfare at twenty-one (21) day advance bookingMeals not to exceed $ 35 per person per day Individual meals are paid up to the following limits: Breakfast$ 10Lunch$ 10Dinner $ 15If a meal is included in a prepaid event, no reimbursement will be paid for that meal. Alcohol purchases shall not be reimbursed.Parking feesIf funds are available in the approved budget, this Local PTA shall pay the expenses for members of the executive board to attend the Texas PTA Leader Orientation. FinancialThe president shall appoint additional signer(s) for the PTA accounts with executive board approval.-- or --The First Vice President shall be a signer on the bank account(s).The secretary shall not be appointed as a check signer on the PTA account(s).The secretary shall not be appointed to review the monthly bank statements.All money shall be counted by at least two (2) persons at the same time, and all counters shall sign a completed Itemized Receipt Form. The money shall then be given to the treasurer, who shall also count and sign the Itemized Receipt Form. A copy of this form shall be retained by all signers of the form.Any check made payable to this Local PTA that is returned as NSF will be re-deposited 3 times. Any charges incurred by the PTA because of insufficient funds shall be charged to the check writer. This Local PTA reserves the right to refuse subsequent checks from the check writer and require cash for payment. This Local PTA shall not use credit or debit cards.This Local PTA shall reimburse allowable, budgeted expenses to members who submit receipts with proper documentation to the treasurer within ninety (90) days of the event or within fifteen (15) days of the end of the school year, whichever comes first. This Local PTA shall not reimburse sales tax unless the executive board gives prior approval for the exception. Any member making purchases on behalf of or for this Local PTA shall use the tax-exempt form. This Local PTA shall obtain at least three (3) bids when making any large purchase unless the item is a specialty item and there is but one vendor for the item. This Local PTA shall require a written contract with any business/vendor when purchasing non-refundable merchandise or when making significant expenditures for service.This Local PTA shall have a carryover in the checking account of not less than $10,000 at the end of the fiscal year.Bonding and InsuranceThe following insurance shall be purchased annually by this Local PTA: General liability insuranceBlanket bond insurance {commercial crime}Property insurance {if applicable}Nonprofit professional liability insuranceCondolences Condolences expressed by this Local PTA shall be in the form of sympathy cards.Officer DutiesPresident1. The incoming President shall consult with the incoming Treasurer and propose the two tax-free days for the upcoming year at the May meeting preceding their year of office.2. The incoming President shall meet with the Principal and propose a calendar of events for the upcoming year. Meetings dates, times and locations shall be scheduled and the meeting room reserved through the Principal's office. The location of the After Prom event and Project Graduation shall be determined and reserved after consultation with the event chairs.3. The President shall periodically review the financial reports provided by the Treasurer and meet with standing committee chairs as needed to confirm that receipts and disbursements are within budget.4. The President shall determine in May if a June general meeting is needed to adjust budget amounts for Project Graduation.Standing Committees The standing committees of this Local PTA shall be:1. After Proma. This committee shall be composed of two (2) co-chairs with the intent that one chair will continue as an After Prom committee chair for the following year.b. This committee organizes and produces the party for the students occurring after the Midway Prom.c. The After Prom Co-Chairs shall propose the site for the After Prom event and coordinate the reservation and contract of the site.2. Benevolencea. This committee communicates condolences expressed by Midway High School PTA in the form of sympathy cards.3. Parent Educationa. This committee coordinates the fall Counselor Luncheons for each grade level at Midway High School. 4. Council Fundraisera. This committee represents Midway High School PTA for the Midway Council PTA Fundraising activity. 5. Fish Campa. This committee assists the Midway High School administration with the freshman orientation meeting held in August.6. Football Kick-Offa. This committee coordinates with the Midway Quarterback Club to provide a family friendly event before the first home football game.7. Panther Paversa. This committee coordinates the selling of brick pavers at the entrance of Midway High School.8. Panther Pita. This committee shall be composed of at least two (2) co-chairs and at least two (2) members. b. This committee shall be responsible for procuring Midway spirit inventory for sale to the Midway community, faculty, and students. c. The Panther Pit shall not obtain inventory on consignment from third parties. d. The committee shall maintain a system of inventory control and record-keeping. 9. Panther Pride/Student Awardsa. This committee assists the Midway High School administration and the Midway Education Foundation by organizing the awards ceremony in the spring.10. Panther Reacha. This committee assists the Midway High School administration in reaching at-risk students to reward positive behavior and academic progress.11. Project Graduationa. This committee shall be composed of two (2) co-chairs with the intent that one chair will continue as a Project Graduation committee chair the following year.b. This committee organizes and produces the party occurring after graduation for the senior students of Midway High School.c. The Project Graduation Co-Chairs shall propose the site for the graduation party event and coordinate the reservation and contract of the site.12. Promenadea. This committee coordinates the community red carpet event at the entrance of the Midway Prom. 13. Arts in Educationa. This committee shall be composed of two (2) co-chairs with the intent that one chair will continue as the Arts in Education committee chair the following year.b. This committee coordinates the annual Reflections contest at Midway High School and any other Arts in Education Events or Programs such as promoted by the National or Texas PTA or selected by this Local PTA as approved by the Local PTA membership.c. This committee awards the Midway High School PTA Reflections of the Arts Scholarship Award each year to the Scholarship Applicant with the highest judge’s score, typically the Overall Award of Excellence (Highest Advance to Council) entry, per category, as selected by the High School Reflections' Program's Judges for Advancement to the next (such as Council) program level. d. A Scholarship Award (i.e. $100 or more) will be given to each Scholarship Applicant with the highest judge’s score, typically the Overall Award of Excellence (Highest Advance to Council) titled in each category (e.g. dance, film, literature, music, photography, visual arts, special artist, etc.) as described in that year's Texas PTA Reflections Program for Midway High School. The purpose of the Scholarship is to celebrate the process of artistic interpretation and the creation of product as a response to the National PTA Reflection's Theme as published by the National PTA for the school year; and to encourage participation by high school students in Midway High School PTA Arts in Education programs; and to support students who are focused on achieving career goals through higher education and training.e. In evaluating each application, the Arts in Education committee follows the guidelines of the Reflection Program Award Levels and presents the scholarship to the scholarship applicant of each category with the highest judge’s score, typically the Highest Recognition titled the Overall Award of Excellence. The Scholarship is publicized on posters announcing the campus' Reflections Program, on the campus PTA website, and the campus counselors' Scholarship web page.f. The Scholarship Application Process is simultaneous with the Reflections entry process and requires both the campus qualifying Reflections Entry Form, and the Midway High School PTA Reflections of the Arts Scholarship Entry Form.g. Funds for the Midway High School PTA Reflections of the Arts Scholarship Award will be a line item in the general budget as allocated by the PTA and will be distributed evenly each year amongst the Midway High School Overall Award of Excellence (Highest Advance to Council) entries as described above.h. A ledger of the recipients' name, address, their category of entry, year of award, and projected senior year will be provided to the PTA Secretary and Historian along with the documentation of the method of judging, and any donors to that year's Midway High School PTA with specific regard to the Midway High School PTA Reflections of the Arts Scholarship Award.i. Every Midway High School student is eligible as described on the Texas PTA Reflections Web Site for the year of entry. Criteria for selection is an incorporation of the published Judges Criteria and Technique each year in combination with a score of 1-100 (100 being the highest) being issued to each piece by each judge. The average of the judges' scores will be used in each category, at times as a tiebreaker, in the event the published technique produces more than a single Overall Award of Excellence. In the event of a category with minimal entries, the category may have a single judge. It is the responsibility of the Reflections Committee to insure that there is no revelation of the entrant's name in any fashion on any entry piece before it is admitted to judging. In the event that a category may have an entrant as the distinguishable image in an entry, such as dance, film, or photography, the judges will need to add their written statement to their tallied results that they did not know the student whose image was shown. j. The scholarship amount (i.e. $100 or more) per number of categories (each which will have a category's Overall Award of Excellence) is determined in the previous Spring General Meeting and may be adjusted in the future in the event the number of categories are increased or are redefined at the Texas PTA level.k. In the event that a category does not have an entry, it may be the consideration of the Reflections Committee to distribute less total funds, as a multiple of the amount approved by the membership (i.e. $100 or more) times the number of categories submitted. Any excess funds will then be re-appropriated in the Spring General meeting by amendment to the budget. l. The judges are selected by the Reflections Committee. The judging panel should be consistent with that as suggested by the Texas PTA, but not be strictly confined to it. The judging panel may range from one to many at the committee's discretion, responding sometimes to the numbers of an entire workforce of a creative arts company down to a single professional in the community. m. Each year the Reflections Committee and Chairs are selected and approved by the Midway High School PTA. It is recommended that the Committee consist of a minimum of three (3) persons, one for promotion, one for implementation, and one of celebration. Each committee member must be a Midway High School PTA member, and should have an understanding of the Reflections Program. The Committee may consist only of the Chair if there are no other members willing to serve on the Arts and Education/Reflections Committee. n. The students winning the scholarship award will receive notice of their achievement. It is the responsibility of the scholarship award recipient to petition the Midway High School PTA for the disbursement of their scholarship as described in the letter of notice. Funds not collected by the following June 1st will be forfeited by the student and will then be appropriated in the following General meeting. o. The Scholarship Award may be disbursed to an institution of learning as specified by the student or to the student directly for the advancement of their art education or profession. Tax status of the award and the PTA's reporting thereof will be in accordance with IRS rules and guidelines. It is the student's responsibility to understand the tax status of the award and the reporting thereof in accordance with IRS rules and guidelines.p. In the event that a student is lost to mortality, the funds will not be distributed but will be appropriated in the following General meeting. q. In the event the Reflections Program is discontinued at the State Level, the Midway High School PTA will not raise or allocate new funds for the upcoming inactive year.r. In the event the Midway High School PTA chooses not to participate in the Reflections Program, the Midway High School PTA will not raise or allocate new funds for the upcoming inactive year. s. Upon a noted pattern of a lack of involvement in the PTA Reflections Program, the Midway High School PTA may decide in their Spring General Meeting to discontinue the Midway High School PTA Reflections of the Arts Scholarship Award. 14. Midway High School PTA General Scholarshipsa. The Midway High School PTA General Scholarships are for the purpose of study at any college, university, business or vocational school approved by its state's accrediting agency. Awards typically range from $300 to $1,000. The scholarship is advertised on the Midway Counselor's scholarship website. b. Case histories shall be maintained in the notebook that is passed to incoming committee members each year that shows the recipients' names, addresses, amounts, manner of selection, and relationship, if any, to officers, trustees, or donors of funds to the PTA.c. To be eligible for the Midway High School PTA General Scholarship, an applicant must be a graduating senior at Midway High School and must have a parent, grandparent or guardian that is a member of the Midway High School PTA. Applicants must have a cumulative GPA of 88 (including multiplier) through the first semester of their senior year. Recommendations from two faculty members must be completed and returned to the counselor's office by a specific deadline. A completed application must be returned to the counselor's office by the deadline. d. Consideration for the Midway High School PTA General Scholarship will be based on need, academics and personal qualities (i.e. leadership, character, goals and resourcefulness.)e. Midway High School PTA General Scholarship funds shall be distributed in such a way as to benefit as many students as possible while at the same time honoring exceptional students. The PTA determines the number of scholarships that will be awarded annually based on the amount proposed by the Budget and Finance Committee and approved at the PTA General meeting. This amount is subject to change depending on actual funds available. f. The Scholarship Committee selects one exceptional and deserving student to receive a $1,000 scholarship award. The remaining scholarships will vary in number and amount based on funds available and number of recipients selected. g. Midway High School PTA General Scholarship recipients must use scholarship funds for tuition, room and board, books, supplies or mandatory fees at any university, college, business or vocational school approved by its state accrediting agency. All awards shall be paid directly to a qualified institution, school bookstore or supplier. Awards not used by June 1 of the following year will be forfeited. h. The Midway High School PTA General Scholarship Committee shall be composed of two (2) co-chairs. Committee chairs cannot be a parent or guardian of a child who is a graduating senior for that year. The chairs work closely with the designated counselor from the counseling office. The chairs choose three outside judges who do not have access to the names of the applicants and are not the parent or guardian of a graduating senior. i. At no time can a chair of the Midway High School General Scholarship Committee be the parent or guardian of an applicant. The names of the applicants must be removed from all materials to ensure that judges do not know the identity of potential recipients. A numbering system is used to identify each applicant. The selected judges are to score each application with no knowledge of the identity of the applicant. The committee must use the judges' scores to award the scholarships. After the scholarship funds are awarded, the names are returned to each application and the recipients are notified of their scholarship award. j. Each scholarship recipient must provide proof of full time enrollment at a qualified college, university, business or vocational school approved by its state's accrediting agency. Each recipient must provide the name of the school or business that is charging the recipient for tuition, room & board, books, supplies or mandatory fees. The scholarship check will be made payable to that entity. The recipient shall be made aware of their responsibility to understand the tax status of the scholarship award and their responsibility to report the scholarship award in accordance with IRS rules and guidance. 15. Spirit of Midwaya. This committee coordinates the Spirit of Midway Award presentation to promote and recognize the achievement, initiative and community service of MHS students.b. To earn the Spirit of Midway Award, a student must qualify in three areas:i. The student must earn an 80 or above in each class for the fall semester (multiplier does apply), andii. The student must participate in at least two (2) extracurricular MHS student groups, andiii. The student must perform at least 15 hours of voluntary community service on at least two different projects during the calendar year.16. Student Council Eventsa. This committee coordinates parent volunteer service on events sponsored by the Midway High School Student Council.17. Student Programsa. This committee coordinates parent and student education programs that promote the purposes of the PTA.18. Teacher Appreciationa. This committee coordinates the back to school teacher luncheon in the fall and the end of school teacher breakfast or lunch in the spring.19. Teacher Goodie Daysa. This committee coordinates the periodic treat days for the faculty and staff at Midway High School. 20. Volunteer Coordinatora. This committee obtains parent volunteers to assist the Midway High School administration and the MHS PTA at projects and events during the year.21. Parent Mail Contacta. This committee maintains the parent email service provided by the PTA.22. Hospitalitya. This committee shall be composed of a chair and at least two (2) members.b. This committee shall be responsible for:i. Hosting at all meetings by creating a friendly welcoming atmosphere and providing refreshments when needed. 23. Membershipa. This committee shall be composed of a chair (first vice president) and at least two (2) members.b. The chair shall:i. Call a meeting of the membership committee to create a membership campaign for the coming year and set membership goals;ii. Ensure completion and submission of membership list and dues report to Texas PTA by October 15; iii. Coordinate the implementation of a membership campaign;iv. Provide the secretary with an updated membership list for each regular meeting;v. Apply for membership awards from Texas PTA; andvi. Chair the life membership committee.Other Board PositionsCouncil PTA Representative shall:Participate fully in Council PTA discussions and deliberations;Report announcements, important actions and the Council PTA program to this Local PTA membership and executive board;Seek information or approval from the membership on matters referred to this Local PTA for such approval or information; and Report and/or vote as directed by the Local PTA membership at the Council PTA meeting.B. Teacher Representative shall: 1. Be a faculty member of Midway High School appointed by the principal; 2. Serve as a communication link between faculty, staff and PTA; and 3. Solicit staff input.Special CommitteesBudget and FinanceThis committee shall be composed of a minimum of a chair (treasurer) and two (2) members, including the newly elected president, and one outgoing officer.The committee shall recommend amendments to the budget based on Plans of Work, and submit these amendments to the executive board at the August meeting. The committee can also propose budget amendments throughout the year as needed or suggested by Committee Chairs or Board Members. Any item purchased by the Midway High School PTA to be given as a prize or reward may not equal or exceed $600.Life MembershipThis committee shall be composed of a chair and at least two (2) additional members of the Local PTA appointed by the president. When possible, one (1) member of the committee shall hold a Texas PTA Honorary Life Membership.This committee shall select individuals for recognition by awarding one (1) Texas PTA Honorary Life Membership and one (1) Texas PTA Extended Service Award, as the budget allows.AwardsAwards to Midway High School PTA in the form of certificates, plaques, etc. shall be the property of this Local PTA and not individuals. Individual Awards shall be retained by the recipient.MiscellaneousThis Local PTA’s mailing address shall be 8200 Mars Drive, Waco, Texas 76712.Members shall obtain authorization from the membership before representing this Local PTA when communicating to school district personnel or the media.Executive board members shall not be entitled to privileges that are not due to any other school district taxpayer because of their position in the PTA.All communications concerning this Local PTA for school distribution shall be approved by the president and the principal prior to dissemination. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download