VeriTime User Guide

VeriTime User Guide

Table of Contents

VeriTime Login ................................................................................................................................ 1 Using the Web Clock ....................................................................................................................... 3 Using the Barcode Scanner ............................................................................................................. 6 Completing the Timesheet.............................................................................................................. 7 Viewing Your Schedule ................................................................................................................. 14 Work Detail Report ....................................................................................................................... 17 Home Page Widgets...................................................................................................................... 19 Printable Help ............................................................................................................................... 22

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VeriTime Login

Access VeriTime Through Aesop

If you are logged into Aesop you can access VeriTime simply by clicking on the VeriTime tab on your Aesop home page.

Direct Login

To log directly into VeriTime go to veritime.. On this page enter your User ID and PIN into the boxes and click submit to be take to your VeriTime home page. Note: If you are an Aesop user, your login ID and PIN will be the same as you use for Aesop.

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VeriTime User Guide

Forgot Your ID or PIN?

If you have forgotten your ID or PIN you can click on the link Forgot ID or PIN. This will take you to a page when you can enter your email address and have a reminder sent to you.

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Using the Web Clock

Clock In/Out or Enter Time from Kiosk

The kiosk allows you to access the Web Clock wherever your administrators deem appropriate. To clock in/out from a kiosk, enter your ID and PIN in the boxes provided.

Before you take any actions, make sure that your Location and/or Job Type information is correct in the drop-down box indicated by the top-right arrow.

In most cases, you will use the web clock kiosk to clock in and out, as shown above. Make sure you choose the correct Clock Event Type (bottom left arrow), and then choose the Action button for the action you want to take (e.g. "Clock In" in this example).

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VeriTime User Guide Occasionally, your district might want you to enter durations on the web clock. When you choose an Event Type that needs a duration, you will have an entry box where you can enter the time in HH:MM format (e.g. 00:30 for a 30-minute lunch), then click Submit. VeriTime will keep a log of all the transactions you do throughout the day. You can clock in and out as many times as necessary during the day, and VeriTime will keep each pair of In/Out times as a separate row in the log. When you're done, you can click Logout, or the system will automatically log you out after a few seconds.

Launch the Web Clock from your Aesop Portal

From your main menu in Aesop, click the Go to VeriTime link.

Then click the Time Clock option on the VeriTime home page.

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Using the Web Clock The Web Clock will launch as an overlay on top of your VeriTime page. From this point, the use of the clock is exactly as it would be from a kiosk. When you're done, click the X in the top-right corner of the overlay where indicated.

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Using the Barcode Scanner

Your district may offer barcode scanning at certain kiosks. If so, you will be given a barcode in some format that you will use to clock in and out. ? Your district will determine how to deliver the barcode to you (e.g. a barcode label attached to a door access card), and they will instruct you on how to use it. ? It is possible that you may have to scan multiple bar codes to enter the details of your shift, but your district will let you know exactly what is expected during training. ? See your VeriTime Administrator if you have any questions. At a barcode kiosk, the clock will look like the picture below. When the message reads, "Waiting for a scan ..." simply scan your barcode across the scanner until you hear a confirmation beep and/or see a confirmation message. ? If you need to scan multiple barcodes to enter details for your shift, you will see part of your information on the screen, but you will still see "Waiting for a scan ..." displayed. Once you've scanned all the information VeriTime needs for your shift, you will see a confirmation message on the screen.

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