Beginning of Day – Desktop Deposit



Starting Desktop Deposit

1) Turn the computer (that the check scanner is attached to) on

2) Open Wells Fargo Commercial Electronic Office (CEO) online:

click on the “Commercial” tab (Note: you can create a bookmark to this link for future use.)

3) Sign in to Wells Fargo CEO (with your User ID & Password). Note: the first time you do this, you will use a temporary password supplied to you. You will be asked to set your own password and answer some security questions for your initial setup. Your password does expire every 90 days and you will be notified by Wells Fargo when you need to change your password. If you have problems signing in, contact the Office of Investments & Banking(OIB) at 612-624-5558 for a password reset.

4) Select the Desktop Deposit system under the “My Services” area (on left side of the screen.)

5) Click on Create Deposit (left side.)

6) The “Deposit Account” box should be filled in. If it is, then move to Location. If it says ‘Select Account’ in the box, that means you have access to multiple accounts and will need to use the drop down menu to select the account you are depositing into.

7) Under “Location” -if this is prefilled with your location, then that is the only location you have access to. If it says ‘Select Location’ in the box, that means you have access to multiple accounts and will need to use the drop down menu to select the account for the checks you are depositing into.

8) Enter your “Control Total.” This is the grand total of your batch of checks.

9) Under “Deposit Name,” enter the Deposit ID# from your PeopleSoft deposit

10) In the “Bag Number” area, you can enter another identifier if you have one (i.e. SP [campus loc], or receipt date, etc.)

11) Leave the “Multiple Batches” marked as is (No)

12) Click the red “Scan Checks” button. The Scanner will make a little noise as it starts (warms up) when you start imaging your first batch of checks.

13) After scanning all the checks, the system will ask you if you want to “End Scan”. Click on the red “End Scan” button. The system will then ask you if you want to “Review Now” or “Review Later.” Click on the red “Review Now” button. This will bring up the images of your scanned checks one at a time. Review each image for the following:

o Date – make sure the date is filled in. If they left the date off, enter a date on the check and rescan that item

o Signature – make sure the check is signed

o Payee – if the Payee is an individual, make sure they endorsed the check on the back, otherwise it can’t be deposited until endorsed.

o Amount – The bank goes by the written amount on the check. Make sure the scanner picked up the written amount in the amount box. If not, type the correct amount in the box.

o If all is correct, or after correcting the amount, hit the enter key of click on Next Item.

14) If an image is incorrect, you may have to “Rescan”. If you need to pull an item out of a batch, you may have to “Delete item”. When you are done with your batch, you will have to indicate to “Deposit Now” or “Deposit Later.” IMPORTANT: Once you deposit a batch to the bank, you cannot make any changes to it.

If you choose Deposit Later, when you are ready to deposit the batch, you will have to click on the radio button for that batch (listed under Pending Deposits) and then click on the red “Submit Deposit” button.

15) Once deposited, all your batches should be listed on your Deposit Ticket Log. Open your Deposit Ticket Log (in Excel) or enter on a hard copy Log

o Enter the Information on your Deposits as you create them – if multiple deposits are done in a day, obtain a Grand Total of deposits for the day (this will be matched against the Wells Fargo bank report).

o Make sure a copy of your Deposit Log is saved after entering your current day info (if your department chooses to save an electronic copy, otherwise you might print a copy of the WF deposit report and keep it with your hard copy log for audit purposes.)

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