Georgia-ALFA



Sponsorship Opportunities and Advertising Form

2018 Annual Conference & Trade Show

Exhibitor Registration

COMPANY INFORMATION - Please type or print as the info should appear in the program and on conference signage.

Company Name __________________________________________________________________________________

Product/Service __________________________________________________________________________________

Web Site URL ____________________________________________________________________________________

Phone ________________________________ Fax ______________________________________________________

Address _________________________________________________________________________________________

CONTACT PERSON Name_______________________________________ Phone ______________________________

Email _____________________________________________ Title _________________________________________

EXHIBIT BOOTH FEE includes: All booths include 10 x 10 sq. ft. space, 6-foot table, plus 2 attendee registrations. Registration fee includes continental breakfasts, luncheons, breaks, PAC Fundraiser Party, educational sessions, trade show, WiFi access and a private reception Monday evening with GSLA Leadership at Tin Lizzy’s.

□ Dues @ $500 (Members-only show) Not sure your company has paid 2018 dues? Please call us at 678-407-2060.

□ Booth @ $995, if paying with credit card, please call 678-407-2060

□ Electrical outlets @ $90 each

□ Please provide 90-word company description at the time of registration for the conference program

Initial here if you want last year description to be used_________

Booth Site # Preference: 1st ___________ 2nd___________ 3rd ____________ (See attached floor plan)

▪ Exhibitor(s) you would like to be near ___________________________________________________________

▪ Exhibitor(s) you would not like to be near ___________________________________________________

▪ If you need carpet in your booth, please contact Shepard Exposition Services at 404-720-8727.

▪ No refund will be made for cancellations received after Friday, July 20, 2018.

Please register the following individuals from our company for GSLA’s 2018 Conference & Trade Show:

If you have name changes, please let us know at memberservices@ by Friday, August 24, 2018.

|Please print name & email address of attendees. Fee is $200 per person for third* & fourth* registrant. |Amount |

| | Print Name Print Email |included with |

|1 | |registration |

|2 | | |

|3* |(@ $200) |$ |

|4* |(@ $200) |$ |

| |Booth @ $995 |$ 995 |

| |Electrical outlets @ $90 each |$ |

| |2018 GSLA Membership dues @ $500 (Dues must be paid in full.) |$ |

Total Amount & 90-Word description Due by Friday, August 24, 2018 $ _____________

Please sign up now! Our show is always a sell-out! Guarantee your rate!

Signature: ________________________________ Date: ______________________________________________

2023 Grayson Highway, Suite 202-A ● Grayson, GA 30017 ● 678-407-2060 phone ● 678-407-2002 fax

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Exhibitor Information

Location and Schedule

GSLA’s 2018 Conference & Trade Show will be held at the Infinite Energy Center (formerly The Gwinnett Center), 6400 Sugarloaf Parkway, Duluth, GA 30097. We are extremely pleased to offer GSLA Trade Show exhibitors and attendees one of the finest conference facilities in the world. Our event will be held in Exhibit Hall A.

As an Exhibitor, you will receive two full conference registrations, which will include (per registrant) two continental breakfasts, two luncheons, PAC Fundraiser Party and a private cocktail reception with GSLA Leadership. FREE Wi-Fi for Exhibitors. Additional company representatives can attend for $200 per person.

The GSLA Annual Conference and Trade Show will begin on Tuesday, October 23, 2018. Exhibitor set up is from 2:00 to 4:30 p.m. on Monday, October 22. All booths must be set up by 4:30 p.m. An Exhibitor meeting will begin at 4:30 p.m. to discuss conference information. A private reception with the GSLA Board and exhibitor attendees will be from 5:00 to 6:30 p.m. at Tin Lizzy’s. Booths may not be dismantled until after 2:15 p.m. on Tuesday, October 23, and breakdown must be completed by 3:00 p.m. on Tuesday. You are also invited to the PAC Fundraiser Party given for conference attendees and exhibitors on Tuesday evening. Great Networking Opportunity!

Booth Information

A floor plan of the exhibit area is included in this informational packet. The booths are 10 ft. x 10 ft. A limited number of booths are available. All booths are in prime locations and will contain a 6-ft. draped table, two chairs, a waste basket and an identification sign with up to 40 letters and spaces. The exhibit/show floor will not be carpeted. Wi-Fi access is available for exhibitors.

Booth spaces will be reserved on a first-come, first-served basis. To be included in the Conference Program, booth reservations must be accompanied by payment in full by Friday, August 24, 2018. The program book is an excellent opportunity to gain exposure for your company. A booth reservation form is included in this informational packet. Please make your reservation immediately for best booth selection.

Exhibit Hall Events

Monday, October 22, 2018:

2:00 p.m. - 4:00 p.m. – Exhibitor registration in pre-function area

2:00 p.m. - 4:30 p.m. – Exhibitor set-up, Exhibit Hall A. Booths must be set up by 4:30 p.m.

4:30 p.m. - 4:45 p.m. – Exhibitor meeting, Exhibit Hall A

5:00 p.m. - 6:30 p.m. – Private reception with GSLA Leadership at Tin Lizzy’s

Tuesday, October 23, 2018:

8:45 a.m. - 10:30 a.m. – General Session, Salons 1-3

10:45 a.m. - 2:15 p.m. – Trade Show Grand Opening, Exhibit Hall A – Boxed Lunches in back of Exhibit Hall A

2:15 p.m. - 3:00 p.m. – Exhibit dismantle – Enjoy the educational sessions

2:30 p.m. - 3:30 p.m. – Educational Sessions

3:45 p.m. - 4:45 p.m. – Educational Sessions

5:00 p.m. - 8:00 p.m. – PAC Fundraiser Party and prize giveaways – Exhibitors and Attendees

Conference Program Advertising

Your company will be listed in the Conference Program as part of your registration, but advertising in the program is another excellent way to reach owners, developers and staff members who are decision-makers. To take advantage of this opportunity, complete and return a Program Advertising Form to GSLA and send your camera-ready or digitally-formatted color ad no later than Friday, August 31, 2018. Additional information is included on the Advertising Form on page 10.

Exhibitor Reservation Form

The Exhibitor Reservation Form is included in this packet. Please use this form to reserve your Exhibitor booth and indicate your booth location choices. All requests for booth locations will be handled on a first-come, first-served basis. Please complete this form and return it to the GSLA office as soon as possible. Please remember, booth reservations can only be confirmed with payment.

Exhibit Space Agreement

The Exhibit Space Agreement is included in this packet. It outlines the necessary rules and regulations, as required by GSLA and the Infinite Energy Center. Please review this Agreement and return a signed original with your Exhibitor Reservation Form.

Hotel Information

GSLA will have a limited block of rooms reserved for Monday through Wednesday, October 22 to October 24, 2018, details will be provided later.

Booth Set-up and Dismantling

Shepard Exposition Services will set up the booth locations by 2:00 p.m. on Monday, October 22, 2018. At that time, Exhibitors will set up their individual booths. Booths are not to be dismantled until after 2:15 p.m. on the following day, Tuesday, October 23. Exhibitors must complete dismantling no later than 3:00 p.m. on Tuesday, October 23, 2018. However, if you need more time, please see Shepard Exposition.

Shepard Exposition Services is available to assist Exhibitors with specific needs such as furniture, carpet and freight shipping.

All exhibitor materials that require shipping must be shipped to Shepard Exposition Services. Please do not ship materials directly to Infinite Energy Center, which does not have sufficient storage space.

Please contact Shepard Exposition Services at 404-720-8727 for specific services shipping address and fees.

Exhibit Space Agreement

This Agreement is by and between the Exhibitor named below and the Georgia Senior Living Association, Inc. hereinafter known as GSLA.

The Exhibitor agrees to release, defend, indemnify and hold GSLA harmless from and against all loss, cost, expense, including reasonable attorney’s fees, for any and all claims for damages and injuries, including death, to persons or property resulting from any cause whatsoever relating to the privileges granted in this Agreement or to the acts or omissions of Exhibitor, its agents, employees, officers, directors, and contractors, and Exhibitor agrees GSLA shall not be liable in any way to the Exhibitor or its agents, employees, officers, directors, and contractors on account of any such damages or injury from any cause whatsoever. It is specifically contemplated by the parties that Exhibitor bears all such liability.

Exhibitor shall abide by and with the “Rules and Regulations” and policies promulgated by GSLA and the law, ordinances, regulations, and rules of the governmental authorities. The “Rules and Regulations” hereof and reasonable amendments thereto are made a part hereof. Amendments, when posted, are incorporated herein by reference.

A $200 administrative fee will be charged for all cancellation requests received by GSLA. No refund will be made for cancellations received after Friday, July 20, 2018.

Infinite Energy Center has 24-hour security access to the exhibit space. Neither GSLA nor Infinite Energy Center can assume responsibility or liability for damage or loss to an exhibit or to an Exhibitor, agent or employee.

On breach of any term of this Agreement, including incorporated documents, by the Exhibitor, GSLA at its option may terminate this Agreement and all money thereto paid by Exhibitor shall not be refundable.

Rules and Regulations

Please make sure your employees are familiar with these Rules and Regulations.

1. Exhibit Space. Exhibit space shall be allotted on a “first-come, first-served” basis. GSLA reserves the right to move, reposition, or exclude any exhibit, as it deems necessary. Selling and display are allowed only within the designated exhibit space.

2. Character of Exhibit. GSLA reserves the right to decline or prohibit any exhibit or part or element thereof that in GSLA’s sole opinion is not suitable. This reservation concerns persons, things, conduct, printed material, souvenirs, catalogs, and all other things. Exhibitors only have the right to distribute catalogs, souvenirs, and other matter approved by GSLA from the space(s) occupied by them, but in no other way or location.

3. Exhibition Displays and Other Decorations. All Exhibitors may equip their exhibits with display material and equipment, furniture, lamps, potted plants, flowers, and special set pieces, provided they are not over eight (8) feet high, or more than four (4) feet from background, and in keeping with the general decorative scheme. The Exhibitor will not permit his exhibit to obstruct the view of an exhibit in an adjoining Exhibitor’s space, nor permit such exhibit to be placed on or operated in any manner objectionable, in the opinion of GSLA, or its duly authorized agent, to adjacent or surrounding Exhibitors. No ropes or strings may be attached to sprinkler heads or pipes in the building.

4. Electronic Media and Loudspeakers. Electronic media must run without lecture or speaker noise reaching beyond ten (10) feet of the exhibit and must be placed in exhibit space so that spectators watching them will not block the aisle.

5. Give-a ways. Exhibitors will have the right to offer to patrons any such give-away items as the Exhibitor desires to offer providing that such give-away items have no obligation on the part of the patrons and have been approved by GSLA. Drawings for gifts or premiums conducted by Exhibitors must be made before the close of the event. In no case may the Exhibitor use the name of GSLA or the name of any event attendee in any “you have won absolutely free” type mail-out programs. Premiums or gifts won by attendees must be absolutely free with no additional payment of money or conditions attached. Drawings that constitute a lottery in violation of the laws of Georgia will not be permitted. Indiscriminate handing out of literature or promotional material is not permitted; such material may be available on the table-space and distributed only upon request in the Exhibitor’s booth area.

6. Subletting of Space. No Exhibitor will be permitted to sublet the whole or any part of the space rented to it or to display anything not specified in this Agreement.

7. Installation and Removal of Exhibits. Exhibitors will be allowed to set up beginning at 2:00 p.m. on Monday, October 22, 2018. All exhibits must be completed before the Exhibitor meeting at 4:30 p.m. All space not occupied by that time will revert to GSLA and all payments forfeited. Under no circumstances will goods or equipment be permitted to be moved out until closing hour of the event which is 2:15 p.m. on Tuesday, October 23, 2018. Any material not removed by 3:00 p.m. following the official closing of the event may be removed by GSLA, and the Exhibitor shall pay all handling charges, storage, and other charges. Without any way affecting the obligation of the Exhibitor to pay the cost incurred by GSLA, the Exhibitor hereby grants to GSLA a lien on all property brought into the event space as security for all obligations of the Exhibitors to GSLA.

8. Exhibit Materials. Any exhibit materials that are shipped must be shipped to SHEPARD EXPOSITION SERVICES, since Infinite Energy Center does not have allotted storage space for such materials. Infinite Energy Center has the right to refuse or to charge the Exhibitor accordingly for any boxes or materials shipped directly to them. All Infinite Energy Center storage charges are the sole responsibility of Exhibitor, whether or not Exhibitor has been advised of such charges in advance.

9. Exhibit Maintenance. Exhibitors are required to keep their exhibit space free of trash, paper, or refuse of any kind to be disposed of in a manner indicated or designated by Infinite Energy Center personnel, applicable governmental authority, and/or GSLA.

10. Employee Responsibility. The Exhibitor agrees to bear responsibility for the conduct of its agents, contractors, and employees and shall see to it that each such individual is familiar with all rules and regulations.

11. Alcoholic Beverages. No alcoholic beverages, except those approved by GSLA, and no illegal substances of any sort, as defined by law, are permitted to be brought to or distributed at the event by Exhibitors.

12. Exhibit Hours. Exhibits must be open and staffed during the hours established by GSLA.

13. Damage to Exhibit Area. Exhibitors shall not deface walls or floors with nails, screws, paste, tape, etc. Exhibitor bears the sole responsibility for any such damage.

14. Decorations: Glitter and/or confetti may not be used in any areas of the facility.

15. Offers. Exhibitors shall absolutely not offer any gift, prize, or item(s) for sale, which GSLA may consider unacceptable.

16. Decisions. All decisions of GSLA management are final. Rules and regulations are for the benefit and protection of patrons and other Exhibitors, and will be enforced.

17. Food & Beverages. Infinite Energy Center must supply all food and beverage items. Exhibitor sample food products may be approved at the discretion of Infinite Energy Center.

18. Electrical Needs. All electrical needs must be indicated when submitting GSLA’s Exhibitor Reservation Form.

19. Personal Items. Infinite Energy Center and GLSA bear no responsibility for personal items that are left unattended in meeting rooms, public areas or exhibit space.

The individual signing below warrants he or she is an authorized agent of Exhibitor and has the legal capacity and authority to bind Exhibitor to this Agreement.

Accepted and Agreed

Exhibitor Company Name (Please print) _____________________________________________________________

Name of Authorized Agent for Exhibitor Company (Please print) ____________________________________________

Signature of Authorized Agent for Exhibitor _________________________________________________________

Date: ________________ Phone: ____________________________Cell: _____________________________

Corporate Sponsorships – Industry Partners

The following sponsorship categories provide opportunities to introduce your corporation, products and services to attendees and the industry. These special opportunities are available in addition to booth and conference registration fees. Please provide GSLA with an electronic copy (jpeg) of your corporate logo for promotional use on signage.

Color ads are to be in hi resolution, pdf, 300 dpi or higher.

Diamond Sponsor $10,000

• A full-page, back-cover ad in the Conference Program (Color 8” X 10” – due Friday, August 31, 2018) Full-page color ad for each Diamond Sponsor; back-cover placement is first-come, first-served.

• Listing as a Corporate Diamond Sponsor on the sponsor page of the Conference Program

• Your corporate logo featured on the GSLA website

• Verbal recognition at the Opening General Session

• Six conference attendee registrations; unlimited attendance at Tuesday night's PAC Fundraiser Party

Platinum Sponsor $5,000

• A full-page color ad in the Conference Program (Color 8” X 10” – due Friday, August 31, 2018)

• Listing as a Corporate Platinum Sponsor on the sponsor page of the Conference Program

• Your corporate logo featured on the GSLA website

• Verbal recognition at the Opening General Session

• Three conference attendee registrations; unlimited attendance at Tuesday night's PAC Fundraiser Party

Gold Sponsor $3,000

• A full-page color ad in the Conference Program (Color 8” X 10” – due Friday, August 31, 2018)

• Listing as a Corporate Gold Sponsor on the sponsor page of the Conference Program

• Your corporate logo featured on the GSLA website

• Verbal recognition at the Opening General Session

• Two conference attendee registrations; unlimited attendance at Tuesday night's PAC Fundraiser Party

Silver Sponsor ______ $2,000

• A half-page color ad in the Conference Program (Color 8” X 5” – due Friday, August 31, 2018)

• Listing as a Corporate Silver Sponsor on the sponsor page of the Conference Program

• Your corporate logo featured on the GSLA website

• Verbal recognition at the Opening General Session

• One conference attendee registration; unlimited attendance at Tuesday night's PAC Fundraiser Party

Corporate Sponsorship Category: □ Diamond □ Platinum □ Gold □ Silver

($10,000) ($5,000) ($3,000) ($2,000)

Company Name_______________________________________________________________________________________________

Contact Person _______________________________________________________________________________________________

Address_____________________________________________________________________________________________________

City______________________________________________________________State__________ Zip Code____________________

Phone_______________ Cell: _______________ Fax_______________ Email___________________________________________

Questions? Please contact the office at 678-407-2060.

Please return this form with a check payable to: GSLA, 2023 Grayson Highway, Suite 202-A, Grayson, GA 30017

Program Advertising Opportunities

All camera-ready or digital color ads must be sent to GSLA no later than Friday, August 31, 2018.

Please contact Genia Ryan at 678-407-2060 with questions or for further information.

(If you need an ad created for your company, please let us know by Friday, August 24, 2018.)

Color ads must be submitted as high-resolution PDFs – 300 dpi or higher.

|Ad Location |Size of Ad |Advertising Fee |Sub-Total Amount |

|Back Cover Advertisement (first come, first-served |8” x 10” |$10,000 – the cost of Diamond level|$ |

|basis) included with Diamond level sponsorship | |sponsorship | |

|Full-Page Advertisement |8” x 10” |$1,000 |$ |

|Half-Page Advertisement |8” x 5” |$ 900 |$ |

|Quarter-Page Advertisement |4” x 5” |$ 500 |$ |

Total Amount Due $ _________________

Advertiser information

Company Name______________________________________________________________________________________________

Contact Person ______________________________________________________________________________________________

Address____________________________________________________________________________________________________

City______________________________________________________________ State______________ Zip Code_______________

Phone_______________________________ Cell: _________________________________ Fax_____________________________

Email______________________________________________________________________

Please return this form and your check or credit card information to:

Georgia Senior Living Association

2023 Grayson Highway, Suite 202-A

Grayson, Georgia 30017

Questions? Contact Genia Ryan at GSLA:

Phone: 678-407-2060

Fax: 678-407-2002

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