Presentation Planning - JustAnswer



Presentation Planning

All good presentations have one thing in common – they are planned. Planning involves five distinct steps as follows:

✓ Step 1: Determine the purpose of the presentation.

✓ Step 2: Analyze the audience for your presentation.

✓ Step 3: Develop the content for the presentation.

✓ Step 4: Use electronic technology to prepare the presentation materials.

✓ Step 5: Practice delivery of the presentation.

Determine the purpose

To determine the purpose of your presentation, you need to identify its category. The three categories are:

1. Persuasive Presentation – used to encourage an audience to think or to act in a certain way.

2. Descriptive Presentation – communicates information about a specific topic or strategy.

3. Instructional Presentation – used to teach skills and concepts to audience members who will then be expected to prove mastery of the content.

Analyze the audience.

As a part of the planning process, you need to answer the following questions:

✓ Why have participants come to the presentation in person or online?

✓ What do participants hope to do or learn has a result of attending the presentation?

✓ What are the common characteristics and background of the participants?

Develop the content.

Two principal activities are required to organize the content for a presentation. First, you need to develop the structure of the presentation, and second, you need to select the content. Try to keep any presentation to three main points. You can always use subtopics. You develop content for a presentation based on the type of presentation you are creating.

When you create content for a presentation, remember that you do not need to write down every word you plan to say. Divide the content into topics and subtopics, just as you would for a report or proposal.

Design Electronic Technology.

Most of the slides in a typical presentation consist of a slide title and three to four bulleted items. Occasionally, you can include a slide that contains more bulleted items, but you should limit the number of items to no more than four items so that each slide is as easy to read as possible.

You need to format the slides in a presentation as consistently as possible. Use the same background color for every slide in the presentation and enhance all the text at each level with the same font size and style.

To ensure the readability of the presentation content, select light colors for the slide backgrounds and dark colors for slide text. Many presentations use reverse formatting—light text on a dark background. However, this formatting can be tiring to read for long periods.

Many presentations use charts to display statistical and other numerical information. The key is to make sure the chart is large and easy to read.

The key to using graphics in a presentation lies in simplicity. Illustrations should be used sparingly to illustrate concepts or to emphasize a specific point.

Delivery

The single most important rule to remember when delivering a presentation is – do not read the slides to your audience. An effective presenter projects a slide and then, after pausing for only a second or two, starts to talk about the content. The presenter assumes that the audience has read the slide. This only works if the information on the slide is kept short. To make a good presentation:

✓ Know your content

✓ Engage your audience

✓ Control your body language.

• Create a PowerPoint presentation based on the the Virus Prevention document - "Compile a list of strategies for avoiding virus infections and incorporate this list into a document to be sent to all employees" that you createdThe strategies should include things that employees can (and should) do to avoid viruses. For example, use caution when opening email attachments, awareness of phishing attempts, etc. Do not include the comparison of antivirus and firewall programs that you created in Week 2. Submit the file using the link at the end of this week's directions

• Include at least 6 slides.

• Insert your name as a footer on each slide.

• Use the "Facet" theme for all slides.

• Make sure that at least one of the slides includes at least two list levels.

• Include a speaker note on at least one slide.

• Apply the "Checkerboard" transition "From Top" with a duration of 5 seconds and advance the slides on a mouse click only. Apply these transition effects to all slides.

• For the last slide include a title (apply the "Bounce" animation to the title) and a clip art image (apply the Swivel" animation to the clip art). Do not apply any animation effects to the other slides in the presentation.

• Spell and grammar check the presentation.

• Make sure the slides have a consistent look and feel. Follow the suggestions in the PACED document

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