JOB TITLE: - King Edward VII's Hospital



JOB DESCRIPTIONJOB TITLE:PROCUREMENT MANAGERREPORT TO:FINANCE DIRECTORBACKGROUNDThe annual Hospital spend is approx. ?21m, of which approximately ?21m on good and services.King Edward VII Hospital requires a Procurement Manager to provide a high quality procurement service, who will develop and promote improved value for money offerings across the hospital through building close and effective working relationships with Finance and Heads of Departments. Resulting in the continued growth of the hospital and supporting its charitable work.MAIN PURPOSE OF JOBTo lead on the Hospital’s commissioning of goods and services and the management of tendering processes and negotiations, including both revenue and capital procurement.Overall responsibility for the procurement, purchasing and inventory systems and contract management development across the Hospital. Analysing the Hospital’s procurement needs and delivering these requirements on a cost effective and timely basis, with no disruption to the very high level of patient care and service expected.To achieve continuous improvement of procurement by developing policies, processes and systems that deliver a high level of procurement skills, and best practice within the Hospital. To oversee the Hospital’s inventories and purchasing methods that optimise stock levels, keep working capital to a minimum, whilst not exposing the Hospital to any risk.Offer advice, recommendations and guidance to Hospital managers to achieve value for money optimal pricing, effective supplier contract management and the delivery of operational service level agreements, through continued discussion and negotiation.To be responsible for the maintenance and development of purchasing systems and the management of procuring materials and services across King Edward VII’S Hospital. Key Duties & Responsibilities/AccountabilitiesSystems and ProcessTo use to maximum effect and to champion the further development of the GHX Powergate purchasing and stock control system. To ensure, in liaison with the stores department, such that the computer stock system accurately reflects physical stock levels in all stock locations. To ensure that unit costs accurately reflect current pricing and that the data is accurately uploaded into the patient system for pricing purposes.To build and to maintain robust processes rolled out to the key stakeholders in the Hospital, including the roll-out of theatre stock processes and controls.FinancialTo work closely with the Head of Finance to build and develop effective processes with Accounts Payable to promote better invoicing/PO/receipting processesTo generate monthly reports of aged GRNIs/open ordersTo promote, develop, report a rolling cost improvement programmeProcurementBuild strong relationships with suppliers, ensuring service level agreements, contracts and negotiations are in place to provide quality, efficiency, compliance, performance and cost effectiveness.Working with all departments in the Hospital to ensure that procurement is involved in all purchases to meet best value for money and evaluate all options available, including both revenue and capital spend.To meet Hospital requirements for the procurement and contract management of supplies, minimising any risks to this.To rationalise and thereby to reduce the number of ad-hoc and special purchases. Also to work to reduce delivery charges. To develop and implement e-procurement strategies which optimise the use of IT for electronic procurement and commerce. To develop and maintain established procurement codes of practice.To develop performance indictors for procurement and to monitor performance against agreed targets and to ensure timely production of reports and statistical information.To develop systems that promote best practice in procurement throughout the Hospital.To promote, attend and set up local / national procurement liaison group of lead buyers.To review the levels of consignment stock held and to revise accordingly.To oversee the regular review of purchasing practice with the Hospital, to make recommendations for change and corrective action and to develop clear guidance on issues such as outcome based contracts, risk assessment etc.To conduct regular reviews of procurement policies and to implement the necessary changes to achieve improvements and promote best practice throughout the Hospital.To collect and use information on the Hospital’s spend and with Heads of Department use this information to inform procurement decisions and undertake category management reviews to deliver tangible expenditure savings with both the Heads of Department and the Finance Director.To work with other key private hospitals involved in a collaborative procurement project to drive negotiations and product rationalisation where appropriate.ControlsTo act as the gate-keeper for all requisitions placed on the system. To monitor the hospitals stock levels and stock usage and implement changes as required.To analyse and put forward solutions to address slow moving and out of date stock lines, including provision of advice relating to the adequacy of the obsolete stock provision maintained. To ensure, in liaison with the stores department, that regular physical stock-takes are performed in all stock locations within the hospital. To ensure authorisation hierarchies are maintained.General InformationThis job description is not intended to be an exhaustive list of duties, but mainly to highlight the current main responsibilities of the post. The post holder is required to undertake any other similar duties, as required by the Manager. This job description may be reviewed and altered in the light of changed service needs and developments after discussion with the post holder.The post holder will be required to comply with all policies and procedures issued by and on behalf of King Edward VII’s Hospital Sister Agnes.The Hospital is an equal opportunities employer.PERSON SPECIFICATIONJOB TITLE:PROCUREMENT MANAGERDEPARTMENT:PROCUREMENT / FINANCECategoryCriteriaQUALIFICATIONS/ATTAINMENTSESSENTIALDESIRABLEEducated to Higher or degree level qualification.CIPS qualification such as CPPEvidence of continuing professional development.Prince 2 or other project management qualificationEXPERIENCEESSENTIALExperience with procurement and supplies management within a healthcare or similar organisationSuccessful track record in delivering high quality customer focused procurement and supplies services.Demonstrable experience of managing Purchasing & Supplies departments including building staff capacity and capability.Proven experience of negotiating contracts and service level agreements.Proven organisational skills within a Purchasing & Supplies environment.Demonstrable experience in budget management including costing.Experience of effective partnership working and fostering relationships with key stakeholders internally and externally of the businessDemonstrable experience in delivering high quality customer focused purchased Purchase & Supplies services. KNOWLEDGEESSENTIALDESIRABLEUnderstanding of Purchase & Supplies functions to meet healthcare business needs.Detailed understanding of stock management and control within healthcare organisation.Well developed knowledge of healthcare Purchase & Supplies information systems.Detailed understanding of KPI environment, understanding key targets; stock days/stock turn and stock levels to meet company targetsSKILLSESSENTIALDemonstrates highly developed influencing, negotiating and interpersonal skillsDemonstrates drive for continuous improvement and maximising performance, productivity and efficiencyDemonstrates high calibre leadership skills that inspires others to achieve and exceed objectivesEvidence of achievement of leading change through people, and securing high performance by effective collaborative working and empowering othersExcellent organisational skills with the ability to respond effectively to multiple prioritiesPERSONAL & OTHER ATTRIBUTESESSENTIALEvidence of personal achievement of results through strong leadership and implementation strategiesHigh degree of autonomy requiring high level of confidence in own ability when making decisionsEvidence of understanding of own strengths and limitations and self-impact on othersStrong commitment to the Hospital and its ethosDemonstrable compassion for the Hospital’s vision and valuesDemonstrates personal credibilityClearly demonstrates self-motivation, initiative and driveCan work effectively with people with diverse skills, abilities and experienceDemonstrates committed to team-working at all levelsHighly flexible and adaptable individualEvidence of resilience in a range of complex and demanding situationsEvidence of a strong sense of commitment to trust and respect, honesty, inclusiveness and personal integrityDemonstrates commitment to continuous professional development for self and others ................
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