JD - Procurement Manager



WEST YORKSHIRE FIRE & RESCUE SERVICE

JOB DESCRIPTION

|POST TITLE: |Procurement Manager |

|GRADE: |12 |

|RESPONSIBLE TO: |Chief Finance & Procurement Officer |

| | |

|RESPONSIBLE FOR: |2 x Category & Contract Management Officers |

OVERALL PURPOSE OF JOB

Procurement Head of Profession

Overall responsibility for the procurement service and advising the Chief Finance & Procurement Officer on all related matters

To provide effective leadership and management of the service and to provide a focus on the authority’s vision, aims and objectives

To provide the authority with effective, efficient and economic procurement arrangements; and high quality procurement advice and project management services, to enable the authority to generate efficiencies and obtain value for money from all its purchased supplies, services and works.

MAIN RESPONSIBILITIES

This job description has been produced using as a base, the Chartered Institute of Purchasing & Supply, Global Standard for Procurement and Supply (Professional & Advanced Professional Competencies)

1. Create, articulate and implement a clear, achievable and compelling vision and strategy that sets out the direction and plans to achieve and maintain procurement good practice.

2. Develop, communicate and promote the purpose, values and vision of improved procurement and supply chain management across the organisation and to suppliers.

3. Produce innovative strategies & action plans and manage these effectively to achieve desired outcomes using appropriate tools, techniques and methods.

4. Promote and ensure compliance with policy, legislative and regulatory requirements affecting procurement and supply chain management.

5. Develop, implement and maintain relevant good practice procedures and governance standards for effective procurement and contract management.

6. Manage and contribute to the development and implementation of functional, business unit and corporate strategies and policies.

7. Develop and maintain effective strategic stakeholder relationships.

8. Explain, promote and apply ethical, sustainable environmental and corporate social responsibilities across the organisation and to the supply chain; driving Community Benefits within West Yorkshire.

9. Identify opportunities for the development and improvement of systems and processes to achieve greater efficiency and best value from expenditure.

10. Undertake data analysis, report against Key Performance Indicators and produce management information for senior managers and stakeholders in order to drive continuous improvement and achieve measurable efficiencies.

11. Maximise the use of Purchase-to-Pay (P2P) systems and electronic interchanges with suppliers.

12. Ensure Category Management Officers establish and manage category management strategies, plans, tools and techniques; ensuring a co-ordinated approach to the market.

13. Develop and instigate appropriate collaborative and joint working relationships to identify opportunities for shared knowledge and aggregated procurement to achieve improved efficiency and alignment with national strategies and policies.

14. Invite and analyse stakeholder feedback; ensuring improvements and corrective actions are taken as appropriate to achieve and maintain high levels of stakeholder satisfaction.

15. Provide advice on the interpretation and practical application of relevant Legislation, Contract Procedure Rules and Financial Regulations.

16. Provide advice and guidance on contractual terms and conditions to safeguard the interests of the authority and to ensure supplier performance.

17. Evaluate and present the range of contracting options for major programmes or complex procurement projects; making recommendations to senior managers as necessary.

18. Produce training plans; deliver training, impart knowledge and provide support for the personal and professional development of individuals’ knowledge, capabilities and skills to further the aims of good practice procurement.

ANY OTHER INFORMATION

Note 1: Managers in departments are responsible for day-to-day contract management and will escalate matters requiring an intervention or escalation.

Note 2: This document is produced as a guide to the general nature of the post and the list of duties is neither exhaustive nor exclusive. Job responsibilities are further expanded in Practical Application – Duty Notes.

SECOND AREA OF RESPONSIBILITY:

1. To Implement and promote the Authority’s:

a) Health and Safety policies

b) Equality and Diversity policies

c) Information Security Management System policies

d) Safeguarding policies

e) Business continuity policy and contingency arrangements

2. To demonstrate and uphold the service values and to promote the organisation in a positive manner.

3. Ensure functions can be maintained when disruptive events occur through the implementation of arrangements specified in the business continuity strategy/policy.

4. Responsibility for ensuring any data produced in relation to the post is accurate and current.

5. Responsibility to ensure full compliance with the General Data Protection Regulation and Data Protection Act 2018 and to ensure data security is maintained.

6. Undertake any other duties commensurate with the grade of the post as directed by line management.

PERSON SPECIFICATION/SHORTLISTING CRITERIA

In the supporting statement section of the application form give clear, concise examples of how you meet all of the Essential person specification criteria (i.e. items you must be able to do from day one to be able to do the job), identified as ‘Application’ (in bold) in order to be shortlisted for this vacancy. If a large number of applications are received, only those who also meet the Desirable criteria, identified as ‘Application’, will be shortlisted, i.e. criteria you need to do the job, but which could be learnt during training.

Please list or number the person specification competency criteria against which you are providing evidence/examples in order to structure your supporting statement in a well organised way.

There may be some criteria that are identified through ‘Selection Process’ only. You will only be assessed on these criteria later during the selection process and not from your application form, this may involve tests, presentations, interview etc.

|  |Experience |Essential/ |Where Identified |

| | |Desirable | |

| |Extensive experience in an appropriate procurement leadership role across a wide range of |Essential |Application |

| |supplies, services and works | |& Selection Process |

| |Practical and demonstrable experience of “Works” related procurement projects under JCT and NEC |Desirable |Selection Process |

| |forms of contracts | | |

| |Extensive experience in managing major / complex and/or collaborative procurement projects |Essential |Application |

| | | |& Selection Process |

| |Demonstrable experience of managing and motivating staff. |Essential |Selection Process |

| |Previous experience of dealing with senior managers (and politicians) in large organisations |Essential |Selection Process |

| |Prior experience of reviewing systems and procedures managing change to improve service delivery.|Essential |Selection Process |

| |Experience of preparing and presenting reports dealing with complex issues. |Essential |Selection Process |

|  |Education and Training |Essential/ |Where Identified |

| | |Desirable | |

| |A degree (or equivalent) or appropriate experience at this level. |Essential |Application |

| |Member of the Chartered Institute of Purchasing & Supply (CIPS), level 6 |Essential |Application |

|  |Special Knowledge and Skills |Essential/ |Where Identified |

| | |Desirable | |

| |Thorough understanding of public sector procurement standards, policies and the legislative |Desirable |Application |

| |framework that regulates public sector procurement. | |& Selection Process |

| |Gain and in-depth knowledge of Contract Procedure Rules, Financial Regulations, Policies and |Desirable |Application |

| |Procedures with the Authority | | |

| |Extensive knowledge of Procurement Strategies, Category Management Tools & Techniques and |Essential |Selection Process |

| |Procurement Good Practice | | |

| |Thorough understanding and proficient in contract management. |Essential |Application |

| | | |& Selection Process |

| |Proficient use of Microsoft Office applications including Word, Excel, Powerpoint and Outlook |Essential |Application |

| |Knowledge and practical application of expressing concepts and ideas effectively to people at |Essential |Application |

| |different levels within the organisation | |& Selection Process |

| |Full current UK driving Licence holder. |Desirable |Application |

| |Leadership skills and behaviours to promote, share and achieve procurement good practice. |Essential |Selection Process |

| |Demonstrate effective behaviours to win the support of colleagues and other stakeholders to |Essential |Application |

| |achieve effective procurement and supply chain management | |& Selection Process |

| |Serve internal stakeholders efficiently and effectively to promote customer support and |Essential |Selection Process |

| |service | | |

| |Adopt and promote behaviours to support the successful implementation of change |Essential |Selection Process |

| |Act as role model in the application of ethical practices and standards |Essential |Application |

| |Ability to plan, prioritise and organise oneself and others to meet deadlines and stakeholder |Essential |Selection Process |

| |expectations | | |

| |Excellent interpersonal skills that encourage interaction with all levels of the organisation |Essential |Selection Process |

| |Good English language and written skills |Essential |Application |

| | | |& Selection Process |

| |Good Mathematical skills using formulae for assessing tenders and with an understanding of |Essential |Application |

| |financial information | |& Selection Process |

| |Demonstrates commitment to taking a leading role in driving forward WYFRS’ commitment to |Essential |Selection Process |

| |equality of opportunity, diversity and inclusion | | |

| |Demonstrate commitment to good data quality within all areas of work |Essential |Selection Process |

| |Demonstrate an understanding of and ability to implement Health & Safety at work |Essential |Selection Process |

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