MCKENDREE UNITED METHODIST CHURCH



McKendree UMC Overnight Stay Application

Please return this form to McKendree United Methodist Church

523 Church Street, Nashville, TN 37219

mckendreeinfo@ or fax to 615-271-2607

Must be completed 2 months prior to stay (or asap)

Group or Church Name: _______________________________________________________________

Address: ___________________________________________________________________________

Contact person making arrangements: ___________________________________________________

Email address: _________________________________ Phone: ___________________________

Contact person who will be on site with the group: __________________________________________

Email address: _________________________________ Phone: ___________________________

Number of people in group:

male adults (age 30+) _______ female adults (age 30+) _______

male adults (age 18-29) _______ female adults (age 18-29) _______

male youth (age 12-17) _______ female youth (age 12-17) _______

male children (age 0-11) _______ female children (age 0-11) _______

We must be notified at least 2 days prior to arrival if this number changes.

Date of Arrival and approximate time: ____________________________________________________

If your arrival time is not between 8am-5pm Mon-Fri, there will be a fee to meet your group.

No arrivals before 8am or after 8pm.

Date of Departure and approximate time: _________________________________________________

Type and number of vehicles ___________________________________________________________

We do not have a private parking lot of our own, being a downtown church. There are several paid parking lots and garages in close proximity to the church. You will have to pay for your parking, approximately $10-$12 per day, or for overnight.

What are your plans for meals while you are here? Will you need to reserve our kitchen?

(Note: There is a grocery store one block from McKendree Church, which has a wide variety of food.)

___________________________________________________________________________________

___________________________________________________________________________________

Men and women will have separate sleeping areas. Will your group need any space other than sleeping rooms? _____________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

Any important details, stuff we should know: ____________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

FEES:

Maintenance Fee for stay – $5.00 per person per night. Payment will be required upon arrival. Keys will be given to group when payment is made.

Refundable Damage/Cleaning Deposit -- $50. Deposit is due two weeks prior to your group’s arrival. Deposit will be returned to your group if:

Rooms, including kitchen and restrooms, are left clean

Lights are turned off Doors are locked

Water is turned off Trash is taken out

Keys are returned

In case of cancellation, we require a minimum of one week notice.

After your stay, the deposit should be returned to:

Name _____________________________________________________________________________

Address ___________________________________________________________________________

__________________________________________________________________________________

If you have any questions, please email the church office at mckendreeinfo@.

DATE _____________________

SIGNATURE OF GROUP LEADER ____________________________________________________

(Dating and signing electronically is accepted.)

Submitting this form does not confirm reservations to stay at McKendree. We will get back to you within a week of submission. If you do not hear from us in a week, please call us.

For McKendree use only

DATE APPROVED ________________________

SIGNATURE OF CHURCH REPRESENTATIVE ___________________________________________

Overnight Groups

What you should know:

You may not be the only group we have staying with us. Showers and kitchen facilities will have to be shared and scheduled.

You will be sleeping on the (tiled) floor in our Sunday school rooms. Bring sleeping bags, air mattresses (if desired), blankets, pillows, etc. Also bring towels, toiletries, and personal items.

The showers are in our Christian Life Center about 1/2 block (30 seconds) away. You have to leave the church building, and go down the alley to the other building. The two buildings are NOT connected. You might want a tote bag to hold towels and toiletries. (Note: We do have restrooms near the sleeping area, just not the showers.)

Cooking is allowed ONLY in the church kitchen.

We welcome you to attend our services. Sunday morning worship is at 9:00 (contemporary) and 11:00 (traditional). On Wednesdays we have a Bible study group at 6:00 pm.

McKendree Church is in the middle of downtown Nashville. There are a multitude of places to go, tourist things to do, restaurants, all within walking distance of the church.

Rules that MUST be followed:

1. We abide by Safe Sanctuaries which means there must always be two adults in the room. No groups of two are allowed to be in the facility by themselves. Men/boys will NOT be in the Women’s/girls’ sleeping area. Women/girls will NOT be in the Men’s/boys’ sleeping area.

2. Remember that we all share in the use of the church and Christian Life Center. Each group is responsible to clean up your area after use. Take out garbage, sweep, pick up, etc. Cleaning supplies will be supplied for your group.

3. No propping of outside doors. Since we are a downtown church we need to make security a priority.

4. No alcohol or tobacco use anywhere on our church campus.

5. Since you are sharing the facility we ask that you keep the noise to a minimum and do not have music/loud games/etc. past 10pm.

6. Your group is restricted to use of the areas that you have been shown and authorized to be in. Any additional space required can be scheduled through the church office.

Explanation of Deposit:

The deposit is simply a reminder to pick up and clean up after yourselves. Many overnight groups leave the church on Saturday or early Sunday morning. We (the staff and congregation) have come in Sunday morning for worship and found food, drinks and trash scattered throughout our chapel, or the kitchen and restrooms trashed. One group left on a Saturday and left the water running in the shower area. Since we don’t use that area on Sundays, we didn’t find it until Monday morning. After much consideration, we decided to ask for a deposit.

It is our hope that we are able to return the deposit of every group that stays with us. We would much rather have a clean church than to keep extra monies. We simply ask that you pick up after your self, take out your trash, if you make a mess, clean it up, and when you leave, be sure the lights are off and the doors are locked. Please treat our church with the same respect you treat your own house of worship.

Server/Forms/Overnight Stay Application/May 2014

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